Title Page

  • Yacht Name

  • Incoming Captain

  • Outgoing Captain

  • Date of handover

  • Location

DOCUMENTATION

THESE DOCUMENTS ARE PRESENT AS COPIES OR ORIGINALS AS APPROPRIATE

  • Written Handover Notes - reviewed if provided

  • List of Ship's Particulars & Technical Information

  • Official Logbook reviewed

  • Current port clearance paperwork confirmed

  • Current Crew & Guest Lists confirmed

  • European Trip Reports confirmed complete & understood by incoming captain

  • Medical Log confirmed & controlled medications confirmed correct

  • Vessel Documents reviewed as per Master List

  • Insurance Policies reviewed

  • Charts & Nautical Publications Indexes

  • Software Discs & Licenses

  • Login Usernames & Passwords for Computers & Online Accounts

  • Keys & Safe Combinations

  • Technical Reports

  • Flag State & Class Survey Status Reports reviewed

  • Most recent Port State Control Inspection Report reviewed

  • Details of any Outstanding Deficiencies/Non-Conformities

  • Garbage Management Plan & Manual confirmed current

  • Oil Record Book confirmed current

  • SOPEP reviewed

  • NTVRP confirmed current (if planning to enter US waters)

  • COFR confirmed current (if planning to enter US waters)

CREW / PERSONNEL

THESE DOCUMENTS ARE PRESENT AS COPIES OR ORIGINALS AS APPROPRIATE

  • Crew SEAs reviewed

  • Crew Medical Certificates

  • Officer's Licenses reviewed

  • Seaman's Record Books and/or Passports

  • Crew Familiarization Forms

  • Crew Evaluations reviewed if applicable

  • Crew vacation status and balance confirmed correct

COMPANY & VESSEL PROCEDURES

  • Safety Management System reviewed

  • Reporting & accounting procedures (from captain to IYC) explained & understood

  • Payroll reporting explained & understood

  • Purchasing Authority reviewed

  • Accounting, receipts etc completed to current date by outgoing captain

  • Incoming captain approved by insurance (check with IYC)

  • Master's Letter of Authority provided for incoming captain by IYC

  • Owner communication preferences explained and understood

  • Owner general usage preferences explained & understood

ONGOING WORKS

CONSIDER THE FOLLOWING FOR DECK, ENGINEERING, AND INTERIOR DEPARTMENTS

  • Current worklists for each department reviewed

  • Pending & open projects reviewed

  • Open warranty issues explained, and equipment still under warranty outlined

  • Open/pending invoices explained

  • Owner wishlist projects & tasks explained

ACCOUNTS

SHIP'S ACCOUNTS

  • Cash & Credit/Debit Card Handover

  • Amount of Cash Handed Over (list each currency)

  • List of Accounts Provided

  • SUPPLIERS

  • VSAT PROVIDER

  • SATELLITE TV INFO

  • CHART CORRECTION PLAN

  • ONLINE VENDORS

  • VESSEL WEBPAGE OR SOCIAL MEDIA ACCOUNTS

  • WEATHER SERVICE

  • BUNKERING BROKER

SIGNATURES

  • Incoming Captain

  • Add signature

  • Outgoing Captain

  • Add signature

  • Select date

The templates available in our Public Library have been created by our customers and employees to help get you started using SafetyCulture's solutions. The templates are intended to be used as hypothetical examples only and should not be used as a substitute for professional advice. You should seek your own professional advice to determine if the use of a template is permissible in your workplace or jurisdiction. You should independently determine whether the template is suitable for your circumstances.