Matrix 2.4.4 Quality Audit (construction)

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

• 1.0 Has the project status been changed to Construction on the Minimum Requirements list?

  Yes

  No

  N/A

• 2.0 Has the request for security form been approved and submitted to accounts?

  Yes

  No

  N/A

• 3.0 Have all of the outstanding action items from the MR07 Preconstruction Review been closed out?

  Yes

  No

  N/A

• 4.0 Has the Project Management Plan been updated and approved to reflect the construction status?

  Yes

  No

  N/A

• 5.0 Has the WHSMP been reviewed, updated and approved to reflect the current construction status?

  Yes

  No

  N/A

• 6.0 Has the HIRAC been reviewed and amended and approved to reflect the current construction status?

  Yes

  No

  N/A

• 7.0 Has the CESMP been reviewed, amended and approved to reflect the current construction status?

  Yes

  No

  N/A

• 8.0 Is the project meeting the minimum environmental/sustainability objectives for the project?

  Yes

  No

  N/A

• 9.0 Are the current versions of the OHS & Environmental Policies posted on the wall of the site shed and in lunch rooms?

  Yes

  No

  N/A

• 10. Are the project plans (PMP, WHSMP & CESMP) the latest versions sourced from the Hub?

  Yes

  No

  N/A

• 11. Has the site specific induction been developed for the project?

  Yes

  No

  N/A

• 12. Is Matrix required to pay the Qleave for the project as a contractual condition? Has the Qleave been paid?

  Yes

  No

  N/A

• 13. Has the client advised us that we are the principal contractor?

  Yes

  No

  N/A

• 14. Is the site diary maintained on a daily basis with sufficient detail?

  Yes

  No

  N/A

• 15. Is the NCOP register maintained and up to date?

  Yes

  No

  N/A

• 16. Does the project have a safety committee?. If yes provide minutes for review.

  Yes

  No

  N/A

• 16.A If not, does the subcontractor meeting provide bullet points which include safety issues?

  Yes

  No

  N/A

Dilapidation Report

• 17. Has a dilapidation report been prepared for the project?. Is it a contractual requirement?

  Yes

  No

  N/A

• 17.A What format does the dilapidation report take?

  Yes

  No

  N/A

• 17.B Has it been issued with a transmittal to the client?

  Yes

  No

  N/A

Subcontractor Meetings

• 18. Is the project team convening Subcontractor Meetings?. <br>

  Yes

  No

  N/A

• 18.A Are they held weekly?

  Yes

  No

  N/A

• 18.B Are minutes available for this meeting?

  Yes

  No

  N/A

• 18.C Are minutes distributed in an appropriate time frame?

  Yes

  No

  N/A

• 19. Are the minutes of the project review meeting distributed to participants in an appropriate time frame?

  Yes

  No

  N/A

Insurance Requirements

• 20. Have the insurance requirements of the head contract been reviewed?

  Yes

  No

  N/A

• 20.A. Are there any risk factors that Marsh should be aware of?

  Yes

  No

  N/A

• 20.B Has the Group Commercial Manager been notified of these risk factors?

  Yes

  No

  N/A

Program

• 21. Has the contract program been marked up weekly?

  Yes

  No

  N/A

• 21.A is the client advised of the progress of the works on a regular basis? How is this information conveyed to the client?

  Yes

  No

  N/A

• 22. Has the target programme been developed and approved by the Operations Manager?

  Yes

  No

  N/A

• 22.A Has the target program been marked up weekly?

  Yes

  No

  N/A

• 22.B is a marked up program 'on the wall'?

  Yes

  No

  N/A

• 22.C Have milestones been set for the program? Are they being met?

  Yes

  No

  N/A

• 23. Has a one month look ahead program been developed and marked up weekly?

  Yes

  No

  N/A

• 23.A Has the look ahead program been reviewed by the site manager?

  Yes

  No

  N/A

• 23.B Does the one month look ahead program reflect the overall target program?

  Safe

  At Risk

  N/A

• 24. Are the design and procurement processes effective in supporting the progress of the construction works?

  Yes

  No

  N/A

• 25. Is the 'For Construction' design documentation controlled in accordance with the Matrix Quality Procedures?

  Yes

  No

  N/A

Samples & Submittals

• 26. Is the samples and submittals register in use?

  Yes

  No

  N/A

• 26.A How are the samples and submittals stored?

  Yes

  No

  N/A

• 26.B Is the project able to demonstrate the identification and traceability of the samples and submittals to a location in the building?

  Yes

  No

  N/A

• 27. Are shop drawings controlled in accordance with the Matrix Quality Procedure. If there is any deviation form the Matrix Quality Procedure, has this been documented in the PMP.

  Yes

  No

  N/A

• 28. Have the Minimum Requirements MR01 through MR09 been uploaded to the hub?

  Yes

  No

  N/A

• 29. Has the Site Manager designated an area for the storage of materials (where held on site)?

  Yes

  No

  N/A

Client Supplied Product

• 30. is there any client supplied product for the project?

  Yes

  No

  N/A

• 30.A What is Matrix's contractual liability in relation to client supplied products?

  Yes

  No

  N/A

• 30.B Is there a handover in place for the acceptance of client supplied products? is this documented in the PMP?

  Yes

  No

  N/A

Measuring & Testing Equipment

• 31. Has a register for measuring and testing equipment for both Matrix & Subcontractors been established?

  Yes

  No

  N/A

• 31.B Are the calibration certificates for all equipment held on site?

  Yes

  No

  N/A

Site Instructions

• 32. Have all site instructions been issued from Prolog?

  Yes

  No

  N/A

• 32.A If not, how are they issued?

  Yes

  No

  N/A

• 32.B Has any variation from the Matrix standard procedure been documented in the PMP?

  Yes

  No

  N/A

• 32.C Have site instructions with cost impacts been accounted for in the cost report? What site process exists to ensure this occurs?

  Yes

  No

  N/A

• 33. Is the site instruction register reviewed regularly?. Provide evidence that this occurs.

  Yes

  No

  N/A

Delays & EOTs

• 34. What is the notification time bar on delays & extensions of time?

  Yes

  No

  N/A

• 34.A Has the site prepared proforma delay notification forms?a

  Yes

  No

  N/A

• 34.B Is the notice of delay and extension of time register in place / use?

  Yes

  No

  N/A

• 35. Are the costs claimed, equal to or greater than the costs of delay?

  Yes

  No

  N/A

• 35.A Has any gain been captured in the forecasted Cost Report?

  Yes

  No

  N/A

• 36. Are project controls in use on the project? Concrete, reo, cranage, scaffold, rubbish removal, plant & equipment hire, labour / supervision

  Yes

  No

  N/A

ITPs

• 37. Which Matrix ITPs are the site using?

  Yes

  No

  N/A

• 37.A Has a specification been reviewed for ITP Requirements?

  Yes

  No

  N/A

• 37.B Have these ITPs been included in the ITP register?

  Yes

  No

  N/A

• 37.C Are all ITPs closed out appropriately to the stage of the works?

  Yes

  No

  N/A

• 38. Have all concrete test results been received?

  Yes

  No

  N/A

• 38.A Who is responsible to review and sign off on test results?. Have the results been checked an initialled?

  Yes

  No

  N/A

• 39. Has the unapproved invoice list Been printed and approved weekly? Show records

  Yes

  No

  N/A

• 40. Have project specific Roles & Responsibilities been prepared for the project?. Have they been signed off by all team members?

  Yes

  No

  N/A

• 41. Have the training requirements for team members been documented in the PMP?

  Yes

  No

  N/A

• Have the training courses been provided in an appropriate time frame?

  Yes

  No

  N/A

• 42. Has the Project Manager maintained a Staff Leave Register?

  Yes

  No

  N/A

• 43. Is the visitors book in place and used?

  Yes

  No

  N/A

• 44. Are site inductions being held each day? Check records for boxes not filled in, copies of tickets etc. Check name of subcontractor on site and confirm against records.

  Yes

  No

  N/A

• 45. Have delivery drivers been inducted? Provide records.

  Yes

  No

  N/A

• 46. Has the Form 6 been completed daily? Check records.

  Yes

  No

  N/A

• 47. Are daily inspections completed by other site personnel other than the WHSO, SM or PM? Have the SM or PM done an inspection at least once a week? Check Records.

  Yes

  No

  N/A

• 47.A How has the SM captured trends on the job?

  Yes

  No

  N/A

Evacuation Plans

• 48. Does the site have a documented evacuation plan? Is a copy posted in the site office and lunch sheds?

  Yes

  No

  N/A

• 48.A Has the site conducted evacuation drills? Show records

  Yes

  No

  N/A

• 49. Has the Project Manager convened weekly team meetings? (or alternate regular forum as documented in the PMP). Demonstrate with Minutes at required intervals.

  Yes

  No

  N/A

Sign off & Score

• Name and Site Role of Matrix person conducting audit

• Lead Auditor Signature

  Sign

• Total score /

  Yes

  No

  N/A

• Total score (compliance percentage). %

  Yes

  No

  N/A

• Additional comments by Matrix inspecting person

• Note: Consult with both workers and subcontractor PCBUs

• Note: Upload events on to Mango if they cannot be closed out on the day of inspection

Sign Off - Persons consulted during inspection

• Name, Occupation and PCBU name of person consulted during inspection

  Yes

  No

  N/A

• Name, Occupation and PCBU name of person consulted during inspection

  Yes

  No

  N/A

• Name, Occupation and PCBU name of person consulted during inspection

  Yes

  No

  N/A

• Name, Occupation and PCBU name of person consulted during inspection

  Yes

  No

  N/A

Sign Off - Project Manager or Site Manager acknowledgement

• Name, Position and signature of PM or SM

  Sign

• PM or SM comments

Close out requirements of a high priority (<24 hours)

• Close out requirements

Close out requirements of a routine priority (<7 days)

• Close out requirements

Close out requirements of a low priority (<1 month)

• Close out requirements