McPherson Ltd Vehicle Workshop Audit

• Vehicle Workshop Audit

• Conducted on

  Date

• Prepared by Giancarlo Marchini

• Location
  Address

• Personnel

Previous Inspection/Audit

• Has the previous inspection/audit been reviewed?

  Yes

  No

  N/A

• Have all previous recommendations been actioned? If no provide details.

  Yes

  No

  N/A

Building and Structures

• Is lighting sufficient and in working order?

  Yes

  No

  N/A

• Is there a fixed electrical certificate available for the building?

  Yes

  No

  N/A

• Is there sufficient ventilation?

  Yes

  No

  N/A

• Are extraction fan, filters, cleaned and inspected?

  Yes

  No

  N/A

• Are floors and walkways in a suitable condition free from holes, cracks and other trip hazards?

  Yes

  No

  N/A

• Are floors sealed or painted to prevent oil contamination, etc.?

  Yes

  No

  N/A

• Are walkways marked clearly and unobstructed?

  Yes

  No

  N/A

• Is the building free from damage, vehicle impact, building movement, etc.?

  Yes

  No

  N/A

• Is the roof in good condition and free from leaks?

  Yes

  No

  N/A

• Does building have an Asbestos Survey completed? If so has regular inspections been carried out to assess condition of ACMs?

  Yes

  No

  N/A

• Are warning signs fixed externally to forbid unauthorised persons access?

  Yes

  No

  N/A

• Are Banksman Warning signs in place to warn drivers not reverse without the aid of a trained Banksman?

  Yes

  No

  N/A

• Are electrically operated roller doors functioning correctly?

  Yes

  No

  N/A

Notice Board

• Are all Documents on the Notice Board up to date and signed by the appropriate person?

  Yes

  No

  N/A

Electrical Equipment Testing (EET)

• Does all electrical equipment have EET certificates including 40V bench chargers, bench grinders , heaters etc

  Yes

  No

  N/A

• Are all 3 phase power sockets in good working order and free from damage?

  Yes

  No

  N/A

Welfare/Amenities

• Is there adequate supply of drinking water?

  Yes

  No

  N/A

• Are there suitable washing facilities clean providing soap, hot and cold, or warm water and a suitable means of drying?.

  Yes

  No

  N/A

• Are toilets/urinals clean and hygienic, well ventilated, lit and cleaned?

  Yes

  No

  N/A

• Is there suitable and sufficient washing facilities, including, soap, a supply of hot and cold, or warm water?

  Yes

  No

  N/A

• Is there suitable accommodation for clothing?

  Yes

  No

  N/A

• Is there suitable and sufficient facilities for rest and to eat meals?

  Yes

  No

  N/A

Parts Store

• Is housekeeping kept to an acceptable standard?

  Yes

  No

  N/A

• Is racking system suitable and sufficient for the parts being stored?

  Yes

  No

  N/A

• Are parts stored safely in racking, with no sharp edges protruding?

  Yes

  No

  N/A

• Are heavier parts stored low to avoid heavy lifting above shoulder height?

  Yes

  No

  N/A

• Is there suitable and sufficient lighting available?

  Yes

  No

  N/A

• Are hazardous chemicals store appropriately, clearly labelled and in a secure container?

  Yes

  No

  N/A

• Are Vehicle batteries stored in a safe are as not to ignite the Flammable vapours?

  Yes

  No

  N/A

Vehicle Inspection Pits

• Vehicle Inspection Pits present many hazards and are a common cause of accidents, not only unfamiliar with the premises but also employees who forget the precence of an unfenced pit, or who slip or trip and fall into them. Some of the hazards to be considered would be, falling into the pit, slipping on access stairs, fire or asphyxiation from accumulated gases and vapours, vehicles or other objects falling into the pit and head injuries from contact with the vehicle over the pit.

• Is the inspection pit covered when not in use?

  Yes

  No

  N/A

• Is there clear warning signage of the hazards?

  Yes

  No

  N/A

• Is there safe access across the inspection pit?

  Yes

  No

  N/A

• Is the inspection pit clearly visible, edges highlighted with black and yellow paint?

  Yes

  No

  N/A

• Are inspection pit suitably lit?

  Yes

  No

  N/A

• Is inspection pits free from damage and kept clean free from debris?

  Yes

  No

  N/A

• Is there safe means of access and egress?

  Yes

  No

  N/A

• Are lamps used in inspection pits designed and test to prevent ignition in flammable atmospheres?

  Yes

  No

  N/A

• Does the pit-jack have its SWL displayed on it clearly?

  Yes

  No

  N/A

• Does the pit-jack have an in date thorough examination?

  Yes

  No

  N/A

Workshop Equipment

• The Provision and Use Of Work Equipment Regulations 1998 (PUWER) covers all equipment which is used by an employee at work, for example hammers, knifes, drill machines, lifting equipment and motor vehicles. Similarly, if you allow employees to provide their own equipment then it will also be covered by PUWER and you will need to ensure it complies with the Regulations.

• Is there a completed risk assessment/PUWER assessment for workshop equipment and machinery?

  Yes

  No

  N/A

• Have hand tools hazards been assessed and information provided, vibration or noise levels, etc?

  Yes

  No

  N/A

• Is there a Safe System of Work available for the use and maintence of machinery?

  Yes

  No

  N/A

• Are all guards in place and being used correctly?

  Yes

  No

  N/A

• Are all electrical power cables in good condition?

  Yes

  No

  N/A

• Are all emergency stop buttons operational and within easy reach of the operator?

  Yes

  No

  N/A

• Are all controls clearly marked to show what they do?

  Yes

  No

  N/A

• Are surrounding work areas around equipment kept clean and tidy, free from obstructions or slip and trips hazards, and we'll lit?

  Yes

  No

  N/A

• Is there suitable warning signage warning of hazards and of suitable PPE to be worn?

  Yes

  No

  N/A

Lifting Equipment and Accessories

• The Lifting Operations and Lifting Equipment Regulations 1998 (LOLER) requires that all equipment used for lifting is fit for purpose, appropriate for the task, suitably marked and in many cases, subject to statutory periodic 'thorough examination'. Lifting equipment should examined every 12 months all lifting accessories such as chains, slings, etc. Should be examined every 6 months. Records must be kept of all thorough examinations and any defects found must be reported to both the person responsible for the equipment and the relevant enforcing authority.

• Are there in date thorough examination certificates for the equipment?

  Yes

  No

  N/A

• Are records of previous thorough examinations available?

  Yes

  No

  N/A

• Have the 'Declaration of Conformity' certificates been retained?

  Yes

  No

  N/A

• Is there lifting equipment or accessory showing visible damage, ripped, cut or abraded slings, signs of stretched, deformed, cracked, chain links, etc?

  Yes

  No

  N/A

Safety Steps and Platforms (To be checked previous to every use and checked by a component person every 3 months,

• Are the stiles serviceable? Make sure they are not bent

  Yes

  No

  N/A

• Are the Feet in place? Make sure they are not worn and are free from dirt and gravel

  Yes

  No

  N/A

• Are the rungs serviceable? Not bent, missing or damaged

  Yes

  No

  N/A

• Does the locking mechanism work properly?

  Yes

  No

  N/A

• Is the platform serviceable? Not bent or damaged

  Yes

  No

  N/A

• Are the steps in good condition and secure and free from dirt and Gravel?

  Yes

  No

  N/A

Pressure Systems

• Failure of pressure equipment can seriously injure or kill persons nearby and cause serious damage to buildings. The Pressure System Safety Regulations 2000 (PSSR) and the Pressure Equipment Regulations 1999 (PER) detail duties that must be complied with, such as periodic examinations.

• Is the system suitably marked with the safe operating limits of that system?

  Yes

  No

  N/A

• Is there a written scheme of examination available?

  Yes

  No

  N/A

• Has there been a thorough examination carried out in the last 2 years?

  Yes

  No

  N/A

• Is relief (Safety) valve operational?

  Yes

  No

  N/A

• Are air receivers and other pressure vessels drained & free of moisture?

  Yes

  No

  N/A

Gas Cylinders

• Are cylinders segregated from heat and other ignition sources?

  Yes

  No

  N/A

• Are cylinders stored vertically and secure in a locked cage, strapped or chained to prevent falling over?

  Yes

  No

  N/A

Connecting Pipe Fittings & Hoses

• In good condition, no leaks, no cracks, no bending at 90 degrees?

  Yes

  No

  N/A

• Are hose ends fitted with crimped ends (not jubilee clips)?

  Yes

  No

  N/A

• Are flashback arrestors being used on hoses?

  Yes

  No

  N/A

• Are correct gauges fitted and in working order?

  Yes

  No

  N/A

Local Exhaust Ventilation

• LEV plant is found in a range of industries from paint shops to garages. The equipment is designed to remove harmful vapour, dust or fumes from work activities such as welding, grinding in the work area. The Control of Substances Hazardous to Health 2002 (COSHH) require that LEV plant is examined by a competent person at least every 14 months.

• Is there a Commissioning Report available, with a description/diagrams of the LEV system, performance sepecification, calculations, information on tests undertaken

  Yes

  No

  N/A

• Is there a logbook available detailing schedules for regular checks and maintenance and the name of persons who made these checks?

  Yes

  No

  N/A

• Is there an in date 'thorough examination' certificate available?

  Yes

  No

  N/A

DVSA INSPECTION PIT AND EQUIPMENT

• Is the area clean and tidy?

  Yes

  No

  N/A

• Are all fixed barriers and removable barriers serviceable and in good condition?

  Yes

  No

  N/A

• Tachograph Calibration Equipment - Calibration next due

  Date

• Brake Tester - Calibration next due

  Date

• Light Alignment Tester - Calibration next due

  Date

• Smoke Meter - Calibration next due

  Date

Equipment that requires calibration and testing

• Are all retorque bars within the boundaries of their yearly Calibration?

  Yes

  No

  N/A

• Welding Equipment - Date of next Calibration/Validation due?

  Date

• Welding Masks (Auto Darkening) Test by exposing to bright sunlight

  Yes

  No

  N/A

• 20 Ton Press - Next inspection due

  Date

• Floor sweeper - Next inspection Due

  Date

Hazardous Substances/Materials

• The Control of Substances Hazardous to Health (COSHH) require substances used in the workplace to be risk assessed using information gained from manufacturers material safety data sheets. Once assessed controls should be implemented and information given to employees explaining the hazards involved and how to use them in a safe manner?

• Is there a COSHH register available listing all hazardous substances in use?

  Yes

  No

  N/A

• Are Material Safety Data Sheets (MSDs) available for hazardous substances?

  Yes

  No

  N/A

• Are suitable and sufficient COSHH assessments available for hazardous substances?

  Yes

  No

  N/A

• Are substances being stored in conditions as specified in MSDS?

  Yes

  No

  N/A

• Are all hazardous substances labelled clearly?

  Yes

  No

  N/A

• Have employees been provided Training, Instruction and Information?

  Yes

  No

  N/A

• Are employees receiving occupational health checks for asthma, dermatitis, HAVs or noise induced hearing loss?

  Yes

  No

  N/A

Personal Protection Equipment

• Is PPE suitable for the substances being used?

  Yes

  No

  N/A

• Is PPE being worn correctly

  Yes

  No

  N/A

• Is PPE being stored properly to prevent contamination?

  Yes

  No

  N/A

• Is hearing protection being worn during operation of noisy equipment?

  Yes

  No

  N/A

• Is PPE in a suitable condition?

  Yes

  No

  N/A

• Has Face-fit testing and training been carried out?

  Yes

  No

  N/A

• Is other protective equipment available (Welding Screens)?

  Yes

  No

  N/A

First Aid

• Is there suitable first aid supplies available and fully stocked, eye wash, bandages and is everything in date?

  Yes

  No

  N/A

• Is there a trained first aider available at the time of the audit?

  Yes

  No

  N/A

• Is there a list of trained first aiders and contact list?

  Yes

  No

  N/A

• Are emergency procedures & numbers displayed?

  Yes

  No

  N/A

Skin Safety Centre

• Is there adequate supplies of hand care creams etc?

  Yes

  No

  N/A

Fire Safety

• Are fire extinguishers readily accessible?

  Yes

  No

  N/A

• Are extinguishers serviced annually, tags and seals in place, etc?

  Yes

  No

  N/A

• Are signs displayed next to extinguishers?

  Yes

  No

  N/A

• Are fire exits identified, open during working hours and unobstructed?

  Yes

  No

  N/A

• Is the emergency/evacuation procedures/plan displayed (must be in relevant language for employees)?

  Yes

  No

  N/A

Vehicle Wash Facilities

• Is the area tidy and clear of obstructions?

  Yes

  No

  N/A

• Yes

  No

  N/A

• Does the ESD button work correctly?

  Yes

  No

  N/A

• Does the Chassis wash work correctly?

  Yes

  No

  N/A

• Are the rollers in good condition and free of 5th wheel grease?

  Yes

  No

  N/A

• Auditors Signature

  Sign

• Workshop Managers Signature

  Sign