Audit Information

Transmission Services Gas

UK MDG Transmission Services Gas

Project Health and Safety Inspection Checklist

To be completed by Project Supervisor or Nominated person weekly from the start of construction work on site. Completed forms are to be kept readily available (preferably on site) for the duration of construction works, after which time shall form part of the CDM Health & Safety file.

Contract No:

Project Title:

Week No.

Date

Condition Compliance

Any H&S actions identified shall be entered onto Audit/Inspection Action Log and brought to the urgent attention of the appropriate personnel as soon as possible. Contractor/Project Manager to be notified of actions required/taken.

S = Satisfactory, U = Unsatisfactory, EW = Early Warning, NA = Not Applicable

Have previous audits and inspections of waste management been carried out? If so:

Is the most recent report available?
Have the findings been closed out?

What is the current status of the project?
Have any DECC agreed Advanced works been undertaken, pollarding of hedgerows, right of way fencing, site compound and pipe dump establishment.

Are there any conditions of approval, mitigation measures, and other 3rd party agreements? If yes, is there a register of planning conditions to track progress?

Has a log of Communication with Regulatory Authorities and third parties been established and maintained?

Has an Environmental File been produced by National Grid in accordance with NGUK/CON/BP007G

Has the Main Works Contractor produced a Project Environmental Management Plan which meets the Environmental Requirements in the Contract? Pick two or three sub sections to audit and ensure that the measures have been implemented.

Is the MWC implementing the best practice stipulated in the contract Environmental Requirements? If not, why not?

How does the project ensure that information from the ES on the requirement for mitigation measures, Environmental Aspects and Impacts Register, Water Management Plan, or other key documents is included in the Risk Assessments and Method Statements?

Have any changes to method Statements or Procedures been notified and accepted by National Grid?

Have interfaces, communications, roles and responsibilities been defined in the PEMP?

Has the Main Works Contractor issued an environmental audit plan or programme?

Environmental Incident / Complaints

S = Satisfactory, U = Unsatisfactory, EW = Early Warning, NA = Not Applicable

Have Emergency Procedures been issued by the contractor to deal with environmental incidents?

Are MWC Emergency procedures relevant, available and are staff aware of them?

What training have personnel had in the use of Pollution Control Equipment? Are people EUS and ECITB trained?

What evidence of training in emergency procedures is there? Have procedures been tested?

What awareness do Contractors’ personnel have of environmental policy, procedures and systems?

Records of Site Induction Environmental Training, Awareness Training, Pollution Control and Toolbox Talks?

Is there an Environmental Incident Response Team and how are they deemed competent?

Have all environmental incidents and near misses been recorded by the contractor and reported to National Grid?

Have all environmental incidents been recorded in accordance with NGUK/PM/INV/1 and registered on NG’s IMS?

Have all environmental incidents been investigated by the contractor, have actions been taken to prevent recurrence?

Have any complaints been logged in accordance with the Company’s Complaint Management System and registered on IMS? Have complaints been closed out?

Pollution Control

S = Satisfactory, U = Unsatisfactory, EW = Early Warning, NA = Not Applicable

Are specific personnel trained for refuelling (check records and approved copy of procedure)?

What communication equipment is available for people such as emergency crews, environmental incident response team, refueling teams etc?

Are documented and approved procedures available for refuelling etc?

Is the storage of fuels and oils at the site in accordance with the Control of Pollution (Oil Storage Regs) 2001.

Are diesel/oil tanks fully bunded with tap/hose, fill connections inside bund and tap hose locked off?

Are static/mobile storage tanks double skinned, is the outer skin intact and what measures prevent pollution from faulty connections?

Has there been an assessment of the fuel bowsers at the site, in relation to vulnerability to impact or hose detachment which result in the uncontrolled release of the contents?

Are diesel/oil tanks in sensitive areas or next to a receptor?

Are bunds fully sealed to prevent leakage, what checks are done to verify this (check valve/drain and earth points)?

Are bunds at least 110% of the tank capacity

Are drip trays being used on level ground under operating compressors, pumps, motors, any broken plant and during re-fuelling?

How are bunds and drip trays emptied and cleaned (after rainfall)?

Is storage and refilling of oil and diesel in mobile plant being carried out within 30m of watercourses or 50m of a well or borehole, or within a Source Protection Zone?

Has any plant/machinery been located adjacent to surface water drains, ditches or watercourses?

What hard standing areas with containment are provided for fuel, liquid and chemical road tankers?

How is re-fuelling of plant carried out on soft ground and in unbunded areas, how are spills controlled?

Are diesel bowsers double skinned, equipped with spill control kits and stored on hard standing or membrane?

Are procedures for re-fuelling of plant/vehicles/compressors being followed?

Is there any evidence of ground contamination caused by construction activity or re-fuelling?

Is pollution control equipment held on site adequate to deal with the potential risks posed by construction activities?

Is pollution control equipment and materials easily accessible by relevant personnel (check spill kit contents)?

Has the composition of any shot blast being used close to watercourses been approved by the EA / SEPA?

Are adequate measures being taken to prevent contamination of watercourses by shot blast?

Is shot blast waste cleared up after use?

Have vehicles, plant, hoses and machinery been checked and maintained to eliminate spillages and emissions?

Are maintenance records, schedules and MOT certificates available, valid and current?

Is long term plant (> 6 weeks) located in interceptors, drip trays or bunded areas?

Noise, Mud, Traffic, Odour, Light

S = Satisfactory, U = Unsatisfactory, EW = Early Warning, NA = Not Applicable

Have any Abatement Notices been served (a statutory notice requiring action to be taken to reduce, noise, dust, odour, smoke, light, etc)?

If so, have the necessary actions been taken to comply with the notice?

Have any necessary measures been taken to silence, site or shield plant to avoid noise affecting local residents?

Have construction noise limits been specified in the contract and/or required by/agreed with the Local Planning Authority (eg in a planning consent or Environmental Statement)?

If so, has monitoring been undertaken to ensure compliance?

Are hours of work as required by/agreed with the local authority (eg in a planning consent or Environmental Statement)? If not, have changes been notified to and agreed with the Local Planning Authority?

Where a nuisance may be caused, have those likely to be affected by activities been informed in advance?

Are there any incentives, information on energy efficiency and how are they communicated to staff?

Are adequate measures being taken to deal with mud on roads?

Where appropriate are wheel washing facilities provided, where does wash water go?

Are adequate measures being taken to deal with dust generation?

Are all drains and road gullies free from obstruction?

When were drains last inspected and / or cleaned?

Is the Traffic Management Plan being adhered to?

Is there a record of any traffic complaints, local authority consultation, Police consultation, meetings with haulers and brief to the project?

What monitoring and audit is carried out on traffic movements and road signage?

Footpaths

S = Satisfactory, U = Unsatisfactory, EW = Early Warning, NA = Not Applicable

Have all footpaths crossed by the pipeline been delineated/protected/signed as required by the Local Authority Footpath Officer?

Have any necessary closure/diversion notices been applied for and received?

Trees and Hedges

S = Satisfactory, U = Unsatisfactory, EW = Early Warning, NA = Not Applicable

Are there any trees protected by a Tree Preservation Order (TPO)?

Has a hedge row survey been carried out, have recommendations been implemented?

Have hedgerows been pollarded prior to bird nesting season?

Is hedge bank material stored separately from top soil and signed?

Has a protection area been fenced and maintained around all trees within or immediately adjacent to the spread/construction area?

Are hedges within or adjacent to the spread/construction area protectively fenced?

Has a log been established to monitor the removal of mature trees?

Have any damaged trees been pruned and sealed in accordance with approved practice?

Watercourses

S = Satisfactory, U = Unsatisfactory, EW = Early Warning, NA = Not Applicable

Is EA consent or approval needed for disposing of water from trenches and excavations/Well pointing/Dewatering deep excavations/ High water tables? If so has it been obtained?

Has a permit to pump system been established and maintained?

Are there any consent conditions placed on the project for water management? Is the MWC complaint?

Have all accidental releases and releases not in accordance with discharge consents to watercourses and groundwater been reported to the EA / SEPA and IMS?

Is there any evidence of pollution of watercourses (check Incident Register)?

Protected Species

S = Satisfactory, U = Unsatisfactory, EW = Early Warning, NA = Not Applicable

Is the Main Works Contractor compliant with the conditions of any licence to handle or disturb protected species or their habitat (eg Badgers, Bats, Great Crested Newts, Dormice, Reptiles, Water Voles, White Clawed Crayfish, Birds (including special species)?

Are there any restrictions or requirements associated with working in or close to ecologically sensitive areas (eg European Sites, SSSI, RAMSAR, SPA, SAC, SINC)?

If so, is the Main Works Contractor compliant with these?

Archeaology

S = Satisfactory, U = Unsatisfactory, EW = Early Warning, NA = Not Applicable

Is the project adequately communicating progress to the County Archaeologist?

Is the project compliant with any requirements of the County Archaeologist (e.g. supervision of topsoil strip)?

Hydrostatic Testing

S = Satisfactory, U = Unsatisfactory, EW = Early Warning, NA = Not Applicable

Have the necessary abstraction and discharge consents been obtained?

Is the operation being carried out in compliance with consent conditions?

Have water analysis reports been provided by an approved testing authority prior to discharge?

If mains water is used has chlorine dissociation been considered and have additives been used (glycol)? If so what is the disposal method for the water?

Pesticides & Herbicides

S = Satisfactory, U = Unsatisfactory, EW = Early Warning, NA = Not Applicable

Have procedures been issued for the control, use, storage and disposal of pesticides, herbicides and disinfectants?

Have personnel been issued with the required PPE?

Are only approved personnel working with pesticides/herbicides?

Have records been maintained to record when and where these have been used and in what weather conditions?

Storage

S = Satisfactory, U = Unsatisfactory, EW = Early Warning, NA = Not Applicable

Have appropriate COSHH assessments been carried out for all substances which are held on site?

Have COSHH assessments been carried out and are data sheets available for all materials and liquids?

Are all drums and other containers labelled with their contents, suitable for use and in good condition?

Are materials, liquids, solvents and gases stored in such a way to prevent damage, leakage or uncontrolled emissions?

Are storage areas on hard or soft ground, how are spills controlled?

Are dispensing drums supported on drum cradles, do procedures define method to be followed?

Are gas cylinders correctly segregated and restrained and valves fully closed when not in use?

Are flammable materials stored on site? If so, are containers and stores labelled and quantities kept to a minimum?

Storage

S = Satisfactory, U = Unsatisfactory, EW = Early Warning, NA = Not Applicable

How is work scheduled and managed to avoid venting or uncontrolled releases?

Has a record of venting events and release volumes been established and maintained?

Signature

Auditor's Signature
Project Manager's Signature
Date
Please note that this checklist is a hypothetical example and provides basic information only. It is not intended to take the place of, among other things, workplace, health and safety advice; medical advice, diagnosis, or treatment; or other applicable laws. You should also seek your own professional advice to determine if the use of such checklist is permissible in your workplace or jurisdiction.