Mid-year Site Coordinator Checkout

• School Year

• Title of Visit

• Client/Site

• Conducted on

  Date

• Prepared by

• Personnel

• Location
  Address

• Parent payment cards reviewed during checkout. All accounts are current within the 1-week payment policy?

  Yes

  No

  N/A

• Parent Tax Letters: Where are you in the process of completing them?

ASEP Devices Location and Turn In

• Chrome Book Cart- where is the chrome book cart kept?

  Yes

  No

  N/A

• Laptop and charger

  Yes

  No

  N/A

• I pad and charger- what is the Apple ID and password?

  Yes

  No

  N/A

Google Doc Reports

• Financial Report- daily payments entered in the google report and complete to date at time of check out?

  Yes

  No

  N/A

• Copies of each months Daily Attendance Rosters for each group/program have been received by the Program Assistant/Specialist

  Yes

  No

  N/A

• Delinquent Account- parents in arrears are listed on the report; report is complete to date at time of check out?

  Yes

  No

  N/A

• Before School Attendance Report current at time of checkout?

  Yes

  No

  N/A

• After School Attendance Report current at time of checkout?

  Yes

  No

  N/A

• Monthly Fire Drill report and safety checks complete at time of checkout?

  Yes

  No

  N/A

• Monthly Playground Inspection complete at time of checkout?

  Yes

  No

  N/A

• Purchasing Card (P-Card) is returned along with all outstanding receipts?

  Yes

  No

  N/A

• Mileage report for the current quarter has been entered and submitted for approval at time of checkout?

  Yes

  No

  N/A

• CCRI Attendance is current to date at time of checkout?

  Yes

  No

  N/A

• McKinney Vento attendance is current to date at time of checkout?

  Yes

  No

  N/A

Licensing Requirements

• Lesson Plans (TDAs), Outdoor Game activity plans with identified center choices complete for next 2-weeks for each group.

  Yes

  No

  N/A

• Licensing File (DCD Notebook) with annual compliance visit summary

  Yes

  No

  N/A

• When is your Annual Compliance Visit?

• Fire Inspection Report on file within last 12 months

  Yes

  No

  N/A

• Environmental Health (Sanitation) Report on file.

  Yes

  No

  N/A

Staff-Student-Site Files

• Staff medical files are secured in a file or cabinet

  Yes

  No

  N/A

• Staff personnel files are secured in a file or cabinet

  Yes

  No

  N/A

• Student Registration notebook is secured in a file or cabinet

  Yes

  No

  N/A

• Crisis Kit and Plan current and prepared for any emergency

  Yes

  No

  N/A

Contract Services and Field Trips

• Invoices for services- Office Coordinator provided a list of invoices needed prior to time of checkout.

  Yes

  No

  N/A

• Verify with Katie prior to checkout that all invoices have been sent to ASEP for completed services? Clear Lawson window

  Yes

  No

  N/A

• Upcoming Contact Service program dates are given at time of checkout?

• Bus Field Trip requests have been entered in Educational Journey for all scheduled field trips and approval process started. Obtain the Educational Journey Trip # for all planned field trips.

  Yes

  No

  N/A

• Vehicle Cost Reports for completed trips have been printed, budget code entered and sent for payment; verify trip has been paid.

  Yes

  No

  N/A

• Other: