Mindlab Office Inspection

• Audit Title

• Document No.

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

1. Work Environment

• 1.1 Room Temperature (too hot/cold)

  Yes

  No

  N/A

• 1.2 Adequate airflow (not stuffy)

  Yes

  No

  N/A

• 1.3 Are all area clutter free

  Yes

  No

  N/A

• 1.4 Randomly ask staff what the top 3 risks, hazards are in the building?

  Yes

  No

  N/A

2. Lighting - General

• 2.1 All lights working and covers clean

  Yes

  No

  N/A

• 2.2 Emergency lighting (natural/artificial)

  Yes

  No

  N/A

3. Emergency

• 3.1 All exits signed and working

  Yes

  No

  N/A

• 3.2 Has an emergency evacuation drill been completed in last 6 months

  Yes

  No

  N/A

• 3.3 First Aid Kits clearly marked and regularly checked

  Yes

  No

  N/A

• 3.4 Randomly ask if employees are aware of emergency response procedure?

  Safe

  At Risk

  N/A

• 3.5 Randomly ask staff if they know who there first Aiders are

  Safe

  At Risk

  N/A

4. Doors

• 4.1 Doors operate without excessive force

  Yes

  No

  N/A

• 4.2 Fire doors not propped open or blocked (Open outwards)

  Yes

  No

  N/A

• 4.3 Emergency exits clearly marked

  Yes

  No

  N/A

5. Stairways

• 5.1Adequate illumination

  Yes

  No

  N/A

• 5.2 Handrails fitted

  Yes

  No

  N/A

• 5.3 Stairway landings clear of obstructions

  Yes

  No

  N/A

6. Storage Areas

• 6.1 Floor - non slip surface and free of objects

  Yes

  No

  N/A

• 6.2 All tall shelving units and cabinets fixed securely

  Yes

  No

  N/A

• 6.3 All stepladders in good condition and suitable for job

  Yes

  No

  N/A

• 6.4 Are there Safety Data Sheets available for any cleaning chemicals etc. ?

  Yes

  No

  N/A

7. Kitchens

• 7.1 Water filter changed and within current dates

  Yes

  No

  N/A

• 7.2 Fridge clean and tidy

  Yes

  No

  N/A

• 7.3 Clean and hygenic

  Yes

  No

  N/A

• 7.4 Waste disposal bins

  Yes

  No

  N/A

• 7.5 Hot water boiling units have WARNING signage posted

  Yes

  No

  N/A

8. Toilets/Washrooms

• 8.1 Area clean and tidy

  Yes

  No

  N/A

• 8.2 Lighting adequate

  Yes

  No

  N/A

• 8.3 Suitable hand washing and drying facilities

  Yes

  No

  N/A

• 9.4 Is there a sign in/out process around contractors

  Yes

  No

  N/A

9. Security of building

• 9.1 is CCTV bringing recorded?

  Yes

  No

  N/A

• 9.2 Are signs on walls warning of CCTV presence

  Yes

  No

  N/A

• 9.3 Staff identification badges being used

  Yes

  No

  N/A

• 9.4 Do staff know the after hours number for security?

  Yes

  No

  N/A

10. Fire Equipment/Evacuation

• 10.1 Fire extinguishers not obstructed

  Yes

  No

  N/A

• 10.3 Inspection tags - current

  Yes

  No

  N/A

• 10.4 Fire hoses easily accessible

  Yes

  No

  N/A

• 10.5 Emergency alarm switch, visible and protected

  Yes

  No

  N/A

• 10.6 Evacuation posters in good condition, clearly displayed

  Yes

  No

  N/A

• 10.7 Randomly ask staff if they know who the building warden is

  Yes

  No

  N/A

11. Office Machines

• 11.1 Securely placed (not able to fall)

  Yes

  No

  N/A

• 11.2 No sharp edges

  Yes

  No

  N/A

12. Power Outlets, cords and boards

• 12.1 No double adapters

  Yes

  No

  N/A

• 12.2 Cords covered if across walkways (trip hazard)

  Yes

  No

  N/A

• 12.3 Computer cords kept neatly bundled

  Yes

  No

  N/A

• 12.4 Electrical equipment (extension cords, leads, outlets) in current test dates

  Yes

  No

  N/A

13. Desks

• 13.1 Ergonomic assessment carried out for staff

  Yes

  No

  N/A

• 13.2 Drawers closed (trip hazard)

  Yes

  No

  N/A

• 13.3 Have you viewed the ergonomic set up on "THE NEST"

  Yes

  No

  N/A

15. Mindlab Safety Board

• 15.1 First Aid personnel pictures and names

  Yes

  No

  N/A

• 15.2 First Aid/Emergency contact list including nearest A & E

  Yes

  No

  N/A

• 15.3 Fire warden list

  Yes

  No

  N/A

• 15.4 Injury reporting info

  Yes

  No

  N/A

• 15.6 Randomly ask staff if they understand how to report an incident or near miss.

  Yes

  No

  N/A

• 15.6 Is the Hazard register clearly displayed?

  Yes

  No

  N/A

• 15.7 Randomly ask if employees know where to find hazard register?

  Yes

  No

  N/A

• 15.8 Randomly ask staff if they have the AED app on there phone?

  Yes

  No

  N/A

16. Environment

• 16.1 Adequate provisions for recycling of materials i.e. paper

  Yes

  No

  N/A

• 16.2 Are there sufficient rubbish bins in all areas?

  Yes

  No

  N/A

17. Manual Handling

• 17.1 Has manual handling courses been undertaken?

  Yes

  No

  N/A

• 17.2 Mechanical aids in good condition and available i.e. trolleys

  Yes

  No

  N/A