MLC 2006 CONVENTION COMPLIANCE INSPECTION - HAL

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

General documentation

• Prior to the start of this inspection ensure that a copy of the crew list, certificate of accommodation, declaration of maritime labor compliance part 1 certificate, declaration of maritime labor compliance part 2 certificate, the most recent inspection carried out by the recognized organization, minimum safe manning certificate, officer and crew certificates and seaman's books, sample seafarer's employment agreement (SEA), collective bargaining agreements (CBAs), last safety committee meeting minutes, last health and sanitation committee meeting minutes, the log book / napa log entries for the Master's weekly public area inspections and safety/Hess inspections results, weekly health and sanitation inspections and results, certification of the crew cooks, certification and training matrix, on board OHS training and familiarization records, shipboard complaint log, position descriptions of Safety Officer and SENVO, sample job hazard analysis and risk assessments, DMLC Part 2 company policy document, are all available to the inspector.

• Select date

  Date

• Is a Maritime Labor Certificate on board?

  Yes

  No

  N/A

• Is a Declaration of Maritime Labour Compliance Part 1 on board?

  Yes

  No

  N/A

• Is a Declaration of Maritime Labour Compliance Part 2 on board?

  Yes

  No

  N/A

• Are two copies of the most recent inspection carried out by the recognized organization on board? One copy should be located with the master and the other be posted in a pubic area accessible by all seafarers.

  Yes

  No

  N/A

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Part 1 - Minimum Age - Regulation 1.1

• Select date

  Date

• Is employment of any seafarer under the age of 18 prohibited?

  Yes

  No

  N/A

• Is the age of seafarers confirmed upon boarding through photo ID?

  Yes

  No

  N/A

• Does the Human Resources Department contractually require manning agencies and placement services to not hire seafarers over the age of 18?

  Yes

  No

  N/A

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  Media

Part 2 - Medical Certification - Regulation 1.2

• Select date

  Date

• Are valid medical certificates on board for each seafarer?

  Yes

  No

  N/A

• Are they issued by an appropriately qualified medical practitioner?

  Yes

  No

  N/A

• Are they valid for a period not exceeding the Flag State requirements or two years, whichever is the shortest?

  Yes

  No

  N/A

• Are they in English and in a format acceptable to the Flag State? Certificates issued in accordance with the requirements of stcw shall be accepted.

  Yes

  No

  N/A

• Do they provide details of hearing, sight, and color where appropriate for the seafarer?

  Yes

  No

  N/A

• Do they include a statement to say that the seafarer is fit for duty?

  Yes

  No

  N/A

• Copies of medical certificate and related medical files maintained by the medical center?

  Yes

  No

  N/A

• Medical certificate expiry dates tracked on board?

  Yes

  No

  N/A

• No seafarers without valid medical certificate allowed to work on board?

  Yes

  No

  N/A

• In case of change medical condition is the seafarer's certificate validation reviewed?

  Yes

  No

  N/A

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Part 3 - Qualifications of Seafarers - Regulation 1.3

• Select date

  Date

• Are valid training and competency certificates available for all seafarers in accordance with stcw regulations and specific Flag State requirements?

  Yes

  No

  N/A

• Are records of personal safety training kept on board?

  Yes

  No

  N/A

• Is the crew management or similar system used to do so?

  Yes

  No

  N/A

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Part 4 - Seafarers Employment Agreement - Regulation 2.1

• Select date

  Date

• Is the seafarers' employment agreement (SEA) signed by the seafarer and the shipowner, or his authorized representative?

  Yes

  No

  N/A

• Does the seafarer have an original copy of the SEA?

  Yes

  No

  N/A

• Are copies of the SEA and Collective Bargaining Agreements (CBAs) available on board?

  Yes

  No

  N/A

• Are English translations of the SEA and CBAs available on board?

  Yes

  No

  N/A

• Does each seafarer has a written or electronic copy of their employment agreement?

  Yes

  No

  N/A

• Employment agreements presented for review prior to boarding?

  Yes

  No

  N/A

• Are copies of employment agreements for seafarers onboard available?

  Yes

  No

  N/A

• Is an articles of agreement presented by the Master to the seafarer upon boarding and signed?

  Yes

  No

  N/A

• Is a record of employment on board provided by the Master upon disembarkation of the seafarer?

  Yes

  No

  N/A

• Does the SEA include the items listed in reg 2.1, standard A2.1.4?

  Yes

  No

  N/A

• Does the SEA include a notice for early termination of not less than 7 days?

  Yes

  No

  N/A

• Does the SEA include the right to terminate the contract for compensate reasons?

  Yes

  No

  N/A

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Part 5 - Use of licensed or certified or regulated private recruitment and placement service - Regulation 1.4

• Select date

  Date

• Is documentary evidence available to indicate that the private seafarer recruitment and placement services (SRPS) or agency contracted by the company to engage the seafarers is operated in accordance with MLC 2006?

  Yes

  No

  N/A

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Part 6 - Hours of Work and Rest - Regulation 2.3

• Select date

  Date

• Are the shipboard working arrangements for all seafarers posted in an accessible place or places?

  Yes

  No

  N/A

• Are accurate records of hours of work and rest available for all seafarers, and signed by the Master/his designee and the seafarers?

  Yes

  No

  N/A

• Do the maximum work hours not exceed 14 hours in any 24 hour period and weekly not 72 hours?

  Yes

  No

  N/A

• Are the minimum rest hours at least 10 hours in any 24 hour period and 77 hours in any 7 day period?

  Yes

  No

  N/A

• Is the daily rest period divided in two periods, one of which is at least 6 hours duration?

  Yes

  No

  N/A

• Are non compliances tracked and followed up on by the Master?

  Yes

  No

  N/A

• Are muster and drills held at times to minimize the disturbance to rest periods and not induce fatigue?

  Yes

  No

  N/A

• Are safety drills and training recorded as work hours?

  Yes

  No

  N/A

• Is compensatory rest for call outs during normal rest periods considered?

  Yes

  No

  N/A

• Are records of exemptions from permitted by the Flag State available?

  Yes

  No

  N/A

• Are arrangements in place to allow for hours of work that may be required in case of an emergency?

  Yes

  No

  N/A

• Do seafarers have minimum annual leave with pay based on 2.5 days per month of employment?

  Yes

  No

  N/A

• Are the Flag State's provisions regarding repatriation available on board?

  Yes

  No

  N/A

• Are all seafarers entitled to repatriation after a maximum 12 month period?

  Yes

  No

  N/A

• Are all seafarers entitled to repatriation as stated in the SEA?

  Yes

  No

  N/A

• Are all seafarers entitled to repatriation in case of termination for justified reasons ( by the company or seafarer)?

  Yes

  No

  N/A

• Are all seafarers entitled to repatriation when they are not able to carry out their duties on board due to injury, illness, etc.?

  Yes

  No

  N/A

• Are repatriation costs, including tickets, meals, accommodation, luggage and medical expenses covered by the company except in case whee there of serious default of the employment terms by the seafarer?

  Yes

  No

  N/A

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Part 7 - Manning Levels for Ship - Regulation 2.7

• Select date

  Date

• Is a valid minimum safe manning document on board issued by the Flag State or recognized organization on their behalf?

  Yes

  No

  N/A

• Are all manning, training and certification requirements on the safe manning document met?

  Yes

  No

  N/A

• Are non-compliances properly followed up on by the Master?

  Yes

  No

  N/A

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  Media

Part 8 - Accommodation - Regulation 3.1

• Select date

  Date

• Is a valid certificate of accommodation on board?

  Yes

  No

  N/A

• Are general arrangement plans of the vessels accommodation available and up to date?

  Yes

  No

  N/A

• Are records of the Master's inspection of the vessel accommodations maintained and available?

  Yes

  No

  N/A

• Are accommodation spaces clean and in good state of repair, and fixtures and fittings in place and in good working condition?

  Yes

  No

  N/A

• Are mess rooms clean, hygienic and comfortable?

  Yes

  No

  N/A

• Do cabins have hot and cold running water?

  Yes

  No

  N/A

• Is bedding clean and hygienic?

  Yes

  No

  N/A

• Is heating and ventilation, including air-conditioning, where fitted, adequate and well maintained?

  Yes

  No

  N/A

• Are sanitary facilities accessible, hygienic and working correctly?

  Yes

  No

  N/A

• Are laundry facilities in good working order?

  Yes

  No

  N/A

• Is adequate natural and artificial light available?

  Yes

  No

  N/A

• Are noise and vibrant experienced within the accommodation within limits established by the flag state?

  Yes

  No

  N/A

• Are recreational facilities appropriate and in good working order, and include TVs, DVDs and recreational equipment including exercise equipment and games?

  Yes

  No

  N/A

• For ships with keel laying dates after August 20, 2013, are the new MLC construction requirements met?

  Yes

  No

  N/A

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Part 9 - On board Recreational Facilities - Regulation 3.1

• Select date

  Date

• Are on board recreational facilities adequate?

  Yes

  No

  N/A

• For ships with keel laying dates after August 20, 2013, are appropriate recreational facilities as per MLC 2006 Guideline B 3.1.1.11 in place?

  Yes

  No

  N/A

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Part 10 - Food and Catering - Regulation 3.2

• Select date

  Date

• Is the galley clean, hygienic and in a good state of repair?

  Yes

  No

  N/A

• Are spaces used for food storage clean, hygienic and in a good state of repair?

  Yes

  No

  N/A

• Are temperatures of refrigerators appropriate?

  Yes

  No

  N/A

• Is food of good quality and quantity and caters for a different religious beliefs among crew?

  Yes

  No

  N/A

• Is food provided free of charge on board the vessel?

  Yes

  No

  N/A

• Is drinking water of good quality and the quantity available is appropriate?

  Yes

  No

  N/A

• Is the crew cook over 18 years of age and holds appropriate qualifications, in accordance with the Flag State's laws and regulations?

  Yes

  No

  N/A

• Is the crew cook certified as per Flag State Requirements?

  Yes

  No

  N/A

• Are all other catering staff adequately trained?

  Yes

  No

  N/A

• Is a good quality of food provided to all seafarers that is of an appropriate nutritious level?

  Yes

  No

  N/A

• Are periodic inspections of food service preparation areas conducted by the Master or person designated by the Master at least every 7 days?

  Yes

  No

  N/A

• Is the Master or this person accompanied by at least another crew member?

  Yes

  No

  N/A

• Are these inspections recorded in the ships log?

  Yes

  No

  N/A

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Part 11 - Health, Safety and Accident Prevention Procedures - Regulation 4.3

• Select date

  Date

• Are all applicable occupational health and safety policy, procedures and programmes in place as per the Flag State requirements?

  Yes

  No

  N/A

• Are the people responsible for implementing OHS policies on board clearly designated and their responsibilities clearly documented?

  Yes

  No

  N/A

• Are risk assessments carried out and documented?

  Yes

  No

  N/A

• Are accidents and incidents investigated and reported, and records available?

  Yes

  No

  N/A

• Are safety committee meetings held regularly and meeting minutes available?

  Yes

  No

  N/A

• Are all seafarers aware of their OHS responsibilities and these clearly documented?

  Yes

  No

  N/A

• Is on board training and familiarization carried our and are records available?

  Yes

  No

  N/A

• Are safe working practices implemented?

  Yes

  No

  N/A

• Is personal protective equipment readily available and used as appropriate for the task?

  Yes

  No

  N/A

• Is personal protective equipment in date and are arrangements in place to obtain replacement items when required?

  Yes

  No

  N/A

• Are appropriate measures in place to address OHS risks associated with fatigue, drug and alcohol use, smoking, asbestos, high and low temperatures, noise and vibration, infections?

  Yes

  No

  N/A

• Are health and safety inspections and surveillance carried out regularly and documented?

  Yes

  No

  N/A

• Are OHS risks associated with sub-contractors working on board addressed? Are all sub-contractors subject to documented procedures?

  Yes

  No

  N/A

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Part 12 - On Board Medical Care - Regulation 4.1

• Select date

  Date

• Is healh protection and medical care, including essential dental care available, and free of charge to all seafars?

  Yes

  No

  N/A

• Do seafarers have the right to visit a qualified medical doctor or dentist without delay in ports, where practicable?

  Yes

  No

  N/A

• Is the ship's hospital clean and hygienic and for medical use only? It is not used as a cabin or storage place?

  Yes

  No

  N/A

• Are all medical equipment and supplies provided and certified in accordance with the Flag State requirements?

  Yes

  No

  N/A

• Are all medical publications available on board in accordance with the Flag State requirements?

  Yes

  No

  N/A

• Is an up to date list of radio contacts where medical advice can be obtained readily available?

  Yes

  No

  N/A

• Is the medical log and visit reports keep up to date? A standard medical log report form should be used for for both on shore and on board visits. Completed forms are to be kept confidential.

  Yes

  No

  N/A

• Is as a minimum, cover for medical care, sickness and injury benefit provided?

  Yes

  No

  N/A

• Are ACEP guidelines met?

  Yes

  No

  N/A

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Part 13 - On Board Complaint Procedures -Regulation 5.1.5

• Select date

  Date

• Is there a complaints procedure on board?

  Yes

  No

  N/A

• Does each seafarer have a copy of this procedure?

  Yes

  No

  N/A

• Is there a complaints log on board?

  Yes

  No

  N/A

• Are complaints handled in a timely, fair, and effective manner?

  Yes

  No

  N/A

• Are contact details available for the Flag State and the competent authority in seafarers country of residence?

  Yes

  No

  N/A

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Part 14 - Payment of Wages - Regulation 2.2

• Select date

  Date

• Are wages paid in accordance with the SEA (or CBA if any)?

  Yes

  No

  N/A

• Is an individual monthly statement of account provided to all seafarers on board, indicating their monthly wage and any authorized deductions, such as allotments?

  Yes

  No

  N/A

• Do seafarers have the right to make an allotment of all or part of their earnings?

  Yes

  No

  N/A

• Are the charges for the allotment and exchange rates reasonable and in accordance with the Flag State requirements?

  Yes

  No

  N/A

• Are there no unauthorized deductions, such as payments for travel to or from the ship?

  Yes

  No

  N/A

• Are wages being paid at least monthly as statement of earnings provided?

  Yes

  No

  N/A

• Do seafarers have the ability to receive payments in cash or electronically?

  Yes

  No

  N/A

• Is the used currency exchange rate not unfavorable to the seafarer?

  Yes

  No

  N/A

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