Monthly Camp Audit Report

• Conducted on

  Date

• Prepared by

• Location
  Address

1.0 DOCUMENTATION

• CAMP MANAGEMENT PLAN SECURITY PLAN EMERGENCY RESPONSE PLAN ARE AVAILABLE AND UPDATE

  Yes

  No

  N/A

2.0 HEALTH

2.1 ACCOMODATION

• All surfaces including floor, furniture, walls, doors thoroughly clean and disinfected

  Yes

  No

  N/A

• Daily disinfactant checklist is maintained on daily basis

  Yes

  No

  N/A

• All first aid room, storage areas and recreation rooms are clean and disinfected

  Yes

  No

  N/A

• All kitchens/food preparartion areas, dining rooms thoroughly clean and disinfected

  Yes

  No

  N/A

• All bathroom fixtures, sinks, taps, faucets, toilet flushers, toilet seats are cleaned and disinfed

  Yes

  No

  N/A

• All cleaning material stored in a safe place after completion of cleaning and disinfection

  Yes

  No

  N/A

2.2 BUS BOARDING

• Is it ensured that workers maintain social distancing during pick & drop from buses

  Yes

  No

  N/A

• All buses have seat markings to restrict close seating and ensure social distancing between passengers

  Yes

  No

  N/A

• All buses have hand sanitization facilty fixed near to door entrance

  Yes

  No

  N/A

• Is there any physical marking on floor/ground where workers are queued to maintain social distancing

  Yes

  No

  N/A

• Are body temperature checks in place during workers flow in/out camp?

  Yes

  No

  N/A

• Body temperature check record found with camp security

  Yes

  No

  N/A

• The vehicle/bus has a cheklist for vehicle/bus disinfectant record?

  Yes

  No

  N/A

2.3 BEDROOM

• All door knobs, locks, stall door edges and frames are cleaned and disinfected

  Yes

  No

  N/A

• All cabinets, drawers, knobs and cloth hooks are cleaned and disinfected

  Yes

  No

  N/A

• Lights and switches are cleaned and disinfected

  Yes

  No

  N/A

2.4 COMMUNAL TV AND SOCIAL ROOM

• The Accommodation has a communal tv and social room with seating arrangement at sufficient distance (Minimum of 1m) to ensure social distancing

  Yes

  No

  N/A

• Communal TV and social room are kept locked at all times?

  Yes

  No

  N/A

• Is any supervision provided if communal TV / social room and prayer room are used to ensure social distancing is maintained?

  Yes

  No

  N/A

2.5 MEDICAL CARE

• Medical care provided within the Accommodation based on the number and distribution of Workers and staff in accordance with the Law

  Yes

  No

  N/A

• First aid officers appointed have completed first aid training provided by a recognised training organisation

  Yes

  No

  N/A

• NIS applied for additional first aiders training for block D & E

  Yes

  No

  N/A

• The nurse is provided with an air conditioned medical station which is a designated room, designed and registered in accordance with Bahrain health authority requirements

  Yes

  No

  N/A

3.0 SAFETY AND SECURITY

3.1 ACCOMODATION

• All pathways in and around the accommodation site are clear of debris and hazardous materials to allow for the safe and unobstructed movement of personnel

  Yes

  No

  N/A

• At each entrance to the accommodation site, signage is clearly displayed stating the Camp's name, logo and contact telephone number of the occupying the accommodation

  Yes

  No

  N/A

The camp has installed a Fire Detection and Alarm System (FAS) which is:

• (a) installed in accordance with applicable IFC/NFPA and Bahrain regulations

  Yes

  No

  N/A

• (b) installed throughout the entire Accommodation Site; and

  Yes

  No

  N/A

• (c) connected to a central alarm‑monitoring station that is supervised 24/7 by accommodation site security

  Yes

  No

  N/A

• Where required by Civil Defence requirements, the alarm system is networked to Civil Defence's monitoring system and by a FAS supplier approved by Bahrain Civil Defence

• Fire alarm system is not networked with Civil defence

  Yes

  No

  N/A

• Civil defence requirement to be confirmed prior to invitaion of camp inspection for renewel of civil defence certificate

  Yes

  No

  N/A

• Certificate Renewel

  Yes

  No

  N/A

• The camp management has installed an appropriate number of fire extinguishers within the accommodation which are tagged and serviced as regulated

  Yes

  No

  N/A

• A total of 197 fire extinguishers are provided across the 05 blocks

  Yes

  No

  N/A

• Fire exits are clearly marked and illuminated and easily accessible from all locations and muster points are clearly designated and signed

  Yes

  No

  N/A

• Battery backup power shall be provided for exit lighting to assist with safe evacuation of occupants to muster points

  Yes

  No

  N/A

• The camp has developed a comprehensive and standardised evacuation plan which is presented in a userfriendly fashion

  Yes

  No

  N/A

• Evacuation plan is not available for Phase 1 (Block A & B)

  Yes

  No

  N/A

• Evacuation plan to be provided for Phase 1 (Block A & B)

  Yes

  No

  N/A

• The evacuation plan is displayed within each bedroom / with the most common language

  Yes

  No

  N/A

• Evacuation plan is not displayed at Phase 1 (Block A & B)

  Yes

  No

  N/A

• Evacuation plan to be displayed at Phase 1 (Block A & B)

  Yes

  No

  N/A

• Evacuation drills are regularly carried out to test the suitability of the evacuation plan and any results, lessons learnt and corrective actions are recorded and undertaken

  Yes

  No

  N/A

• Last drill was conducted on 08082020

  Date

• All involved persons are trained appropriately, to undertake their designated roles e.g. Fire warden/marshals

  Yes

  No

  N/A

• The ratio of fire marshalls is at least one (1) per fifty (50) people residing in the accommodation site

• At least two (2) emergency exits are provided from the Accommodation which are routed through nonhazardous areas to the relevant muster point

  Yes

  No

  N/A

• There is a notice board at the acommodation site to communicate with Workers / with the most common language

  Yes

  No

  N/A

The notice board sets out in the relevant Prescribed Languages for Workers in that Accommodation:

• (a) The organization H&S Policy signed by senior management;

  Yes

  No

  N/A

• (b) Names, pictures and room number of fire marshals and first aiders

  Media

• (c) Evacuation plan, exit and muster points

  Yes

  No

  N/A

• Evacuation plan is not displayed at Phase 1 (Block A & B)

  Yes

  No

  N/A

• Evacuation plan to be displayed at Phase 1 (Block A & B)

  Yes

  No

  N/A

• (d) Name and contacts details of the Camp Boss

• (e) Accommodation rules and regulations

  Yes

  No

  N/A

• (f) Details regarding the Support Systems available to Workers./ Embassy numbers and hotlines

  Yes

  No

  N/A

3.2 BEDROOM

• Each bedroom has a maximum of four (8) beds per room

  Yes

  No

  N/A

• Space between beds need to be minimum 1 meter

  Yes

  No

  N/A

• Ceilling in minimum 2.3 meter

  Yes

  No

  N/A

• lighting should be sufficient inside the room/ lux meter's reading required 150lux

  Yes

  No

  N/A

• Bed sharing are not used / no triple bunk or hot bedding

  Yes

  No

  N/A

• Bedrooms allow a minimum of 4 m2 floor area per person for bedrooms including storage

  Yes

  No

  N/A

• Beds are (at least) 1.0m x 2.0m and a minimum of 0.3m above the floor

  Yes

  No

  N/A

• Beds are made of material which is solid, durable, fire resistant and impervious to moisture

  Yes

  No

  N/A

• Each bed is screened by a hung, moveable privacy curtain to be made of durable, fire resistant and nontransparent fabric

  Yes

  No

  N/A

• Lockable personal storage per bed is provided

  Yes

  No

  N/A

• The storage unit contains a separate lockable area inside for the storage of personal documents

  Yes

  No

  N/A

3.3 BUS BOARDING

• The bus boarding bays are safely located within or alongside the accommodation

  Yes

  No

  N/A

• All bus boarding bays are clearly marked with adequate lighting

  Yes

  No

  N/A

• The boarding bay is established in such a place that the need to cross the access road is minimized as far as practicably possible

  Yes

  No

  N/A

3.4 COMMUNAL TV AND SOCIAL ROOM

• The accommodation has a social room with sufficient seating equipped with a TV, satellite TV package reasonably catering for the ethnic origins of the Workers

  Yes

  No

  N/A

• A sufficient number of free access WiFi hotspots are located throughout the Accommodation

  Yes

  No

  N/A

• Adequate natural light and ventilation is available in each social room

  Yes

  No

  N/A

3.5 GRIEVANCE MECHANISMS AND CONSULTATION

• Have mechanisms for workers' consultation been designed and implemented?

  Yes

  No

  N/A

• Are workers provided with processes and mechanisms to articulate their grievances in accordance with IFC STANDARDS?

  Yes

  No

  N/A

• Have workers subjected to disciplinary proceedings arising from conduct in the accommodation had access to a fair and transparent hearing with the possibility to appeal the decision?

  Yes

  No

  N/A

• Are there fair conflict resolution mechanisms in place?

  Yes

  No

  N/A

• In cases where serious offences occur, are there mechanisms to ensure full cooperation with police authorities?

  Yes

  No

  N/A

3.6 CONTROL OF OTHER VEHICLES

• During the peak boarding and disembarking period in the morning and afternoon all delivery vehicles into the facility are restricted

  Yes

  No

  N/A

• Movements of external vehicles inside the facility, like water tankers and waste removal tankers are instructed and monitored by the security staff

  Yes

  No

  N/A

3.7 DINING HALL REQUIREMENTS

The camp provides dining facilities for Workers at the Accommodation Site which:

• (a) provides sufficient seating for the number of meals to be provided relative to the shift

  Yes

  No

  N/A

• (b) contain dining chairs, in preference to benches

  Yes

  No

  N/A

• (c) provides suitable hand washing facilities or hand sanitizing facilities at the entrance of the dining area;

• (d) allows for natural light and ventilation, provided by window area equal to 20% of the floor area

• (e) provides sufficient air conditioning capacity to cool a fully occupied room during the hottest periods;

  Yes

  No

  N/A

• (f) has an adequate numbers of electronic flying insect traps or fly zappers

  Yes

  No

  N/A

3.8 DRINKING WATER REQUIREMENTS

• The Accommodation Site has a cooled drinking water fountain at the ratio of one (1) tap or outlet for every sixty (60) Workers

  Yes

  No

  N/A

• The water is of potable quality and free of contaminants

  Yes

  No

  N/A

• The camp management has installed three (3) candle ceramic water filters where drinking water is provided and ensures that water storage tanks are cleaned and regularly maintained

  Yes

  No

  N/A

• The use of fibre or thread filters is prohibited

  Yes

  No

  N/A

• Is there a checklist maintained with water filters to record filter change if any?

  Yes

  No

  N/A

• Is drinking water updated analysis report (Monthly) availabe and displayed with drinking water stations

  Yes

  No

  N/A

3.9 DRIVER COMPETENCE

• The vehicles are driven by a competent driver holding a valid BHR driving licence for the appropriate category of vehicle

  Yes

  No

  N/A

• The driver possess current basic first aid training

  Yes

  No

  N/A

3.10 FACILITY MANAGEMENT

• The Camp has detailed Facilities Management Program for each accommodation site to address the operations and maintenance of the accommodation site as well as the health, welfare, education, training and recreation strategies for Workers

  Yes

  No

  N/A

The Facilities Management Program includes:

• (a) a routine, daily, weekly and other periodic cleaning plan;

  Yes

  No

  N/A

• (b) a monthly deep cleaning programme;

  Yes

  No

  N/A

• (c) a pest control plan;

  Yes

  No

  N/A

• (d) a fire safety and life safety management plan that includes a detailed layout of all fire detectors and fire fighting equipment, multi‑lingual signage and details of the fire evacuation plan and records of drills;

  Yes

  No

  N/A

• (e) a menu plan;

  Yes

  No

  N/A

• (f) a Security & Emergency Management Plan that includes all security procedures;

  Yes

  No

  N/A

• (g) a Workers Induction Plan that introduces new arrivals to the Accommodation Site, its surrounding area and the local culture;

  Yes

  No

  N/A

3.11 FOOD STANDARDS

• The camp ensures that there is no provision for selfcooking in the Accommodation

  Yes

  No

  N/A

3.12 INFRASTRUCTURE

• Watertanks used to store water for showering and ablutions shall be sheltered and insulated or fitted with water cooling devices

  Yes

  No

  N/A

• Water used for showering and ablutions is periodically tested to ensure the water is free of contaminants

  Yes

  No

  N/A

• Camp do not have test report for non drinking water

  Yes

  No

  N/A

• Camp management to act in this regard and invite supplier to collect samples for testing

  Yes

  No

  N/A

• Electrical distribution equipment and switchgear is secured with safety signage and with telephone number for access

  Yes

  No

  N/A

3.13 LAUNDRY

• The camp provides workers with a free laundry service, whether in house or external

  Yes

  No

  N/A

• Camp do not provide laundry service

  Yes

  No

  N/A

• The camp provides each worker one (1) laundry bag per annum for free

  Yes

  No

  N/A

The laundry service includes:

• (a) 5kg laundry per week:

• (b) Workers uniforms and clothes;

  Yes

  No

  N/A

• (c) bed sheets

  Yes

  No

  N/A

• (c) towels

  Yes

  No

  N/A

• The camp ensures that the privacy curtains are washed at regular intervals

  Yes

  No

  N/A

• The Camp provides washing facilities such as laundry tub/trough or washing machines for workers to wash personal items

  Yes

  No

  N/A

• The camp provides suitable washing lines within the accommodation for workers to use as required

  Yes

  No

  N/A

3.15 PRAYER ROOMS

• The accommodation site has at least one (1) mosque (either on site or within close proximity) or one (1) prayer room

  Yes

  No

  N/A

• Camp resident use nearby mosque for prayers. Camp do not offer any prayer room

  Yes

  No

  N/A

• The number and size of such mosques or prayer room is appropriate for the size of the accommodation site

3.17 SECURITY

The camp employs one of the following to provide security at the accommodation site:

• (a) a licenced security provider in accordance with MOI

  Yes

  No

  N/A

• (b) dedicated and trained staff

  Yes

  No

  N/A

All security staff are:

• (a) a licenced security provider in accordance with BHR MOI requirements

  Yes

  No

  N/A

• (b) have undergone site specific security training

  Yes

  No

  N/A

• (c) have undergone first aid training

  Yes

  No

  N/A

• (d) are dressed in uniform and clearly identifiable as security personnel

  Yes

  No

  N/A

• The camp has provided a copy of the Security & Emergency Management Plan to all security personnel

  Yes

  No

  N/A

Security staff understand their role is to:

• (a) be the first point of contact with visitors to the Accommodation Site

• (b) restrict access to only authorised personnel and visitors

  Yes

  No

  N/A

• (c) monitor and report to management suspicious people, vehicles and events

  Yes

  No

  N/A

• Records are kept of all security incidents and made available to Inspector on request

  Yes

  No

  N/A

• The worker accommodation need to have a CCTV system

  Yes

  No

  N/A

• Security staff need to know the workers rights, trained in dealing with domestic violence and use forces well as how to perform the searching

3.18 SPORT AND RECREATION

• The Accommodation has a communal indoor recreation space with adequate ventilation and cooling for the use of all Workers

  Yes

  No

  N/A

• The Accommodation has an outdoor multipurpose sport field OR free access and transport is provided to a community sport facility

  Yes

  No

  N/A

• The Accommodation has a free access, indoor gymnasium with adequate ventilation and cooling

  Yes

  No

  N/A

• Workers are provided with access onsite retail services or free transport provided to such facilities at least once a week

  Yes

  No

  N/A

3.19 TOILET AND SHOWER FACILITIES

• Toilets, urinals, showers, and washbasins are contained within one (1) defined toilet/showering space (Bathroom)

  Yes

  No

  N/A

• The Accommodation has a minimum of one (1) x toilet per six (8) beds

  Yes

  No

  N/A

• Each toilet (Asian and/or Western) is contained in a private, lockable cubicle

  Yes

  No

  N/A

• All toilets are fitted with a hose on the right‑hand side

  Yes

  No

  N/A

• The Accommodation has a minimum of one wall mounted shower, with shower head, per six (8) beds

  Yes

  No

  N/A

Each shower is fitted with:

• (a) drain pan

  Yes

  No

  N/A

• (b) privacy curtain or door

  Yes

  No

  N/A

• (c) soap dish

  Yes

  No

  N/A

• (d) clothes hook; and

  Yes

  No

  N/A

• (e) towel rail

  Yes

  No

  N/A

• The combination of a shower and toilet is expressly prohibited

  Yes

  No

  N/A

• Only potable water is provided for showering and ablutions and hot and cold water is available at all times

  Yes

  No

  N/A

• The Accommodation has a minimum of one (1) x washbasin per four (8) beds

  Yes

  No

  N/A

• One (1) x wall‑mounted glass mirror is mounted above each wash basin

  Yes

  No

  N/A

• Each Bathroom is located so as to be accessible without any individual passing through any adjacent bedrooms

  Yes

  No

  N/A

• Bathroom facilities are located within a maximum of 50m to any bedroom

  Yes

  No

  N/A

• Each bathroom has sufficient exhaust ventilation to remove foul air and moisture

  Yes

  No

  N/A

• Each bathroom is cleaned daily and an intensive deep clean is undertaken monthly

  Yes

  No

  N/A

• Each Bathroom is fitted with floor drains with covers to facilitate proper circulation and drainage

  Yes

  No

  N/A

• The floor should be made of nonslippery impervious material

  Yes

  No

  N/A

3.20 TRAFFIC MANAGEMENT

• The camp minimises traffic within the Accommodation and has established speed control measures to limit speed to not more than 25km per hour

  Yes

  No

  N/A

• Camp has ensured that sufficient traffic warning signage is placed throughout the Accommodation Site

• Where practicable the camp operates a system of all vehicles entering through one (1) gate and exiting through a different other gate

• There is sufficient illumination is traffic zones

  Yes

  No

  N/A

3.21 TRANSPORTATION REQUIREMENTS

The camp provides workers at the organizations expense, transportation to and from, as required:

• (a) the Construction Site;

• (b) to other events and services;

  Yes

  No

  N/A

• (c) medical care

  Yes

  No

  N/A

3.22 VEHICLE REQUIREMENTS

• The camp bears the cost of insuring, testing and the payment of applicable taxes and registration, repairing and maintaining the vehicles and for all other running expenses of the vehicles

  Yes

  No

  N/A

All buses used in the transportation of Workers to and from Construction Site:

• (a) comply with the requirements of the General Directorate of Traffic under the Ministry of International;

  Yes

  No

  N/A

• (b) are surrounded by suitable lighting to identify its dimensions;

  Yes

  No

  N/A

• (c) visibly displays the name of the organization on the outside including contact details for remarks and complaints;

  Yes

  No

  N/A

• (d) are fitted with seat belts for each seat and handgrips;;

  Yes

  No

  N/A

• (e) are airconditioned

  Yes

  No

  N/A

• (f) have at least six (6) hammers to break the windows glass in case of emergency

  Yes

  No

  N/A

• (g) contain an easily accessible first aid kit with the contents regularly checked and replenished

  Yes

  No

  N/A

• (h) have two (2) fire extinguishers of at least 5kg dry powder each, one (1) placed in the front and the other towards the rear of the vehicles;

  Yes

  No

  N/A

• (i) are fitted with emergency windows indicated with signs

  Yes

  No

  N/A

• (k) does have two (2) fire extinguishers of at least 5kg Dry Powder each, one (1) placed in the front and the other towards the rear of the vehicles;

  Yes

  No

  N/A

• (l) be fitted with emergency windows in the front, middle and back of the vehicle which does be indicated with signs;

  Yes

  No

  N/A

• The camp prohibits smoking inside its vehicles

  Yes

  No

  N/A

• All vehicles have passed an annual inspection by the competent local authority

  Yes

  No

  N/A

3.23 FIRE EXTINGUISHERS

• Fire extinguishers having a gross weight not exceeding 40 lb (18.14 kg) are installed so that the top of the fire extinguisher is not more then 5 ft (1.53 m) above the floor

  Yes

  No

  N/A

• Fire extinguishers having a gross weight greater than 40 lb (18.14)(except wheeled types) are installed so that the top of the fire extinguisher is not more than 3.5 ft (1.07 m) above the floor

  Yes

  No

  N/A

• Clearance between the bottom of the hand portable fire extinguisher and the floor is not less than 4 inch (1.02 m) in any case

  Yes

  No

  N/A

• Is correct type of fire extinguishers are provided as per fire classification?

  Yes

  No

  N/A

• Fire extinguishers for class A fire are distributed in a manner that travel distance by an employee to any such extinguisher is 75 feet (22.9 m) or less

  Yes

  No

  N/A

• Fire extinguishers have re service validity by approved supplier

  Yes

  No

  N/A

• Monthly fire extinguisher tags are provided with each fire extinguisher and are updated

  Yes

  No

  N/A

3.24 OTHER SERVICES

• (a) Barber need to be available

  Yes

  No

  N/A

• Due to COVID 19 safety guidelines, camp do not provide or allow barber facility. Workers are allowed to go to saloons

  Date

• (b) Cold store

  Yes

  No

  N/A

4.0 ENVIRONMENT

4.1 SEWAGE

• Where onsite sewage collection and disposal is used the sewer collection points are installed in accordance with the Ministry of Municipalities Affairs & Urban Planning

4.2 REFUSE

• A separate refuse area is available a minimum of 30m away from any building

  Yes

  No

  N/A

• The Camp prohibits the burning of any waste or refuse at the Accommodation Site

4.3 CHEMICAL STORAGE

• Do accomodation has a controlled storage facility appropriate for intended quantity of chemicals to be stored?

  Yes

  No

  N/A

• Camp do not have any chemical store

  Yes

  No

  N/A

• Has the provided storage facility has:

• (A) MSDS (For all stored chemicals)

  Yes

  No

  N/A

• (B) Fire fighting equipment and smoke detectors

  Yes

  No

  N/A

• (C) Adequate ventillation and provision of A/C unit

  Yes

  No

  N/A

• (d) Authorised / trained / certified person for handling the storage area