Monthly - Estate Inspection - External & Internal Building - EHMT 2025 V1

• Site conducted

  Select

• EHMT 2025

• Conducted on

  Date

• Prepared by

• Location
  Address

The Building Externals

• Are you able to see any damage to the roof? <br>Look to see if there are any missing or slipped tiles. Where the roof is flat, can you see any obvious signs of damage from what you can see.

  Yes

  No

  N/A

• Are the soffit and fascia boards present and do they look secure? <br>Look for any dropped, hanging or lose soffits and fascia, these can become lose during high winds or in the summer with shrinkage.

  Yes

  No

  N/A

• Does the guttering and down pipes look secure to the building? <br>Look for gaps in the guttering and pipe work and missing fixings.

  Yes

  No

  N/A

• Does there appear to be any blockages or signs of water damage to the building from the guttering and down pipes?

  Yes

  No

  N/A

• Are drain covers linked to the down pipes present and secure and clear of vegetation/not blocked?

  Yes

  No

  N/A

• Can you see any damage to the building brickwork/external building covering - cladding, render? Look for cracked, damp and frost damages brickwork/render. Look to see that the cladding/building covering appears as installed - no missing panels.

  Yes

  No

  N/A

• Can you see any broken air breaks that allow for pest or vegetation to enter the building cavity?

  Yes

  No

  N/A

• Are there any visible signs of damp on the exterior of the building, due to blocked guttering, overflow? <br>Look for discoloured brick work or building covering.

  Yes

  No

  N/A

• Are aerials and satellite dishes, where visible from ground level or viewing point securely fixed to the building? <br>Look to see if tenants have installed additional aerials/satellite dishes to the building.

  Yes

  No

  N/A

Lighting - External Building

• Does the external lighting fitted to the building appear to be secure, safely installed and in working order? <br>Look for exposed wiring, missing/damaged light covers, PIR not working.

  Yes

  No

  N/A

Windows & Balconies - External Building

• Do the windows frames and glazing appear to be in good condition? <br>Look to see that external window sills are not discoloured or rotten and glazing is undamaged? Complete a visual inspection to the highest possible high.

  Yes

  No

  N/A

• Are any windows open beyond the restrictor? <br>Look at communal and property windows, can you work out what property they belong to?

  Yes

  No

  N/A

• Can you see any obvious fire risk on balconies, due to increased use for storage? <br>Look to see that the balconies are clear from combustible materials/appliances i.e BBQ, Paint Pots, Fridge? Fire risk on balconies will increase if these areas are used for storage.

  Yes

  No

  N/A

Entrance, Stairwell & Common Areas

• Is the block entrance door undamaged? <br>Look to see that all fixtures and fittings are present and secure - glass, handles, door closures.

  Yes

  No

  N/A

• Is the block door entry system working as installed and there is no damage? <br>Does the key, fob or code work. If you have an automatic door opener/closures does this work. If you have an automatic door opener/closure does this work?

  Yes

  No

  N/A

• Where the block door has a closures, does the door close shut and lock?

  Yes

  No

  N/A

• Does the intercom system and tradesman function work? <br>Look to see that the flats are labels correctly and there is no damage to the entry system.

  Yes

  No

  N/A

• Is the entrance lobby/hall/porch area & stairwell free of litter, flyers, rubbish (bulk refuse) and tenant items?

  Yes

  No

  N/A

Fixtures & Fittings

• Are all sockets and switches secure to the wall and undamaged? <br>Look at switches and sockets to make sure they are not cracked and are safe to use,

  Yes

  No

  N/A

• Are any communal sockets being misused? <br>Look for extension cables, over loaded sockets and plug in items - lights or air fresheners

  Yes

  No

  N/A

• Is the flooring (landings, corridors and stairs) including carpet, vinyl and entrance mats secure, not lifting and no holes or marks?

  Yes

  No

  N/A

• Are stair treads, including risers present and fitted securely?

  Yes

  No

  N/A

• Are walls free of major marks, graffiti , holes and cracks?

  Yes

  No

  N/A

• Are ceilings free of major marks, graffiti, holes and cracks. Where there are ceiling tiles, are these secure and undamaged/missing?

  Yes

  No

  N/A

• Are handrails and banister fitted securely, all in place, not cracked or damaged?

  Yes

  No

  N/A

• Are electric heaters/radiators secure to the wall and sockets/values present, secure a no signs of damage or leaks?

  Yes

  No

  N/A

Windows

• Do all windows open and close using the handle and do the fixtures and fittings work? <br>Does the window latch work? Are the hinges secure? Does the window glass appear in good condition and secure?

  Yes

  No

  N/A

• Are window restrictors present and working? <br>The window should not open beyond the restrictor.

  Yes

  No

  N/A

Notice Boards & Public Information

• Is/Are the digital notice board(s) secure to the wall and working? <br>No signs of tampering or damage i.e. cracked screen?

  Yes

  No

  N/A

• Is/Are the notice board(s) secure to the wall? If locked is this secure and there is no damage to the plastic cover?

  Yes

  No

  N/A

• Are the notices on the board appropriate to the scheme and in date? <br>Look for any missing notices.

  Yes

  No

  N/A

• Is there a personal belonging sign in communal areas?

  Yes

  No

  N/A

The Environment

• Are there any visible signs of condensation, damp and mould in the stairwell? <br>Inspect carpets, skirting, walls, ceilings, windows and sills? Use your sense of smell.

  Yes

  No

  N/A

• Are there any signs of modification and additions made to the area, without the knowledge of A2Dominion?

  Yes

  No

  N/A

• Are the common parts being used as expected by the tenant group and there are no hoarding/hazards created by the tenant - overloaded plug sockets, bikes stored, blocked doors, door mats, shoes, parcels and post?

  Yes

  No

  N/A

Fire Doors – Communal

• Enter the number of Communal doors

• Were you able to check ALL Fire Doors? 'If no, list which doors'

  Yes

  No

  N/A

• Do ALL communal fire doors appear to close firmly in their frame?

  Yes

  No

  N/A

• Are all communal doors free of any excessive apparent gaps when closed (ie>6mm)?

  Yes

  No

  N/A

• Are door signs clearly readable, not worn, faded or vandalised & clearly identify door being a Fire Door?

  Yes

  No

  N/A

• Is a fire door closer fitted and operating correctly without door slamming?

  Yes

  No

  N/A

• If no door closers fitted, were doors locked shut?

  Yes

  No

  N/A

• Where originally fitted, are smoke & intumescent seals fitted without obvious signs of damage or excessive wear & tear?

  Yes

  No

  N/A

• If fitted, is the glazing panel clear of obstruction and undamaged?

  Yes

  No

  N/A

• Are the door and frame free from any obvious signs of damage?

  Yes

  No

  N/A

CCTV - Building & Internal Cameras

• Are CCTV cameras secure to the wall and there are no obvious signs of damage?

  Yes

  No

  N/A

• Is CCTV signage present and visible to visitors? Look for a sign next to each camera.

  Yes

  No

  N/A

• Have you checked that the CCTV system is working and the recording settings are in line with our policy? <br>Look to see that the recordings are clear, date and timed correctly and the time that we store the data is in line with our policy.

  Yes

  No

  N/A

Signage & Art Work (Building Features)

• Where there is building signage and wayfaring signage, does it give clear information and instruction to tenants and visitors?

  Yes

  No

  N/A

• Where there is art work on the building or a building feature, is it present and does it appear to be secure?

  Yes

  No

  N/A

Refuse Area

• Are all refuse bins easily accessible and clear of abandoned rubbish and bulk waste? <br>Look for any damaged bins that we need to report to the council.

  Yes

  No

  N/A

Landlord & Services Cupboard

• Are the landlord/store rooms kept locked shut and are they being used as intended? <br>Look for storage of tenants or contractor items - hazardous chemicals (paint) and materials.

  Yes

  No

  N/A

• Are the plant/service rooms kept locked shut and are they being used as intended? <br>Look for storage of tenants or contractor items - hazardous chemicals (paint) and materials. A plant/service rooms is an area that is a service centre for the building, for example a boiler room, alternate heating and electrical systems and should be kept clear at all times.

  Yes

  No

  N/A

• Are the lights working in these areas, and do they appear safe and secure to their fixings?

  Yes

  No

  N/A

• Are any repairs required in the landlord/store/plant and service room? <br>Look for error messages on equipment (boilers/pumps) or signs of water leak/damage"

  Yes

  No

  N/A

Laundry Services

• Is the laundry room and machines fit for use? <br>Are there any error messages on the machines? Is the laundry room clean, clear and tidy? Is there laundry room guidance signage for tenants?

  Yes

  No

  N/A

Warning Systems

WARNING SYSTEM

• Is a fire alarm system fitted?

  Yes

  No

• Is the fire alarm being tested weekly?

  Yes

  No

• Upload photo of the log page

  Media

• Are all the break glass call points clear and obvious?

  Yes

  No

• Provide location and photo evidence

  Yes

  No

• Is the alarm control panel accessible?

  Yes

  No

• Is the fire alarm control panel free of faults?

  Yes

  No

• Is the fire alarm control panel being tested monthly?

  Yes

  No

• Are there visual alarm signals in place where necessary?

  Yes

  No

ESCAPE (EMERGENCY) LIGHTING

• Are the emergency lights being tested monthly?

  Yes

  No

• Are emergency lights fitted and in good condition?

  Yes

  No

• Is there a green charger light illuminated (part of fitting or adjacent)?

  Yes

  No

FIRE FIGHTING EQUIPMENT

• Are all extinguishers in place and in date?

  Yes

  No

• Are extinguishers clearly visible and clear of obstruction?

  Yes

  No

• Are the extinguishers fitted to the wall?

  Yes

  No

• Is there a sign fitted with the extinguisher?

  Yes

  No

• Are the extinguishers fitted with a coloured safety tag to the head?

  Yes

  No

• Are the extinguishers free from obvious damage?

  Yes

  No

FIRE SUPPRESSION SYSTEMS

• If present, is the sprinkler or suppression system annual test recorded and in date?

  Yes

  No

• If present, is the sprinkler or suppression system free from damage or corrosion?

  Yes

  No

SMOKE MANAGEMENT SYSTEMS

• If present is the AOV tested and in good working order?

  Yes

  No

• Are the AOVs being tested monthly?

  Yes

  No

• If present is any passive smoke control system free from damage and corrosion?

  Yes

  No

• If present is the AOV free from damage and corrosion?

  Yes

  No

ESCAPE ROUTES

• Are all escape routes clear of obstruction including protected stairways?

  Yes

  No

• Are all fire doors clear of obstruction?

  Yes

  No

• Can all communal fire doors and exit doors be opened easily and quickly

  Yes

  No

• Do all emergency fastening devices operate correctly?

  Yes

  No

• Are external escape routes clear and safe?

  Yes

  No

• Are escape routes adequately luminated?

  Yes

  No

SIGNS AND NOTICES

• Are all alternative escape routes identified (pictorial green sign & direction arrow)?

  Yes

  No

• Are evacuation notices displayed (normally at break glass call point)?

  Yes

  No

• Are fire signs uniform?

  Yes

  No

• Are the signs clear and in good order?

  Yes

  No

GENERAL

• Are flammables correctly stored?

  Yes

  No

• Are all training records up to date?

  Yes

  No

• Is there a fire log book available at the premises and are regular fire drills being undertaken?

  Yes

  No

• Is suitable provision made for vulnerable people (ie mobility issues) to escape?

  Yes

  No

• Is the Wet or Dry Riser system labelled with no sign of visible damage or leaks?

  Yes

  No

• Is there any sign of damage or removal of passive fire protection?

  Yes

  No

Lighting - Internal Building

• Are the lights (incl. emergency) in the stairwell working and secure to the ceiling?

  Yes

  No

  N/A

• If there is PIR lighting, is the timing suitable for the area?<br>

  Yes

  No

  N/A

• Are escape routes adequately luminated?

  Yes

  No

  N/A

• In the emergency lights, is there a green charger light luminated either adjacent to or part of the light fitting?

  Yes

  No

  N/A

Fire Safety

• If there is not a "Stay Put" policy for the building, is the fire assembly clear of obstruction, signage is present, and it is clear to tenants, staff, visitors and contractors?

  Yes

  No

  N/A

• Is the premise/secure information box present and secure/locked?

  Yes

  No

  N/A

• Have you checked the content of the premise/secure information box is present, and correct?

  Yes

  No

  N/A

Observation

• Is there any evidence of recent fires or arson in the stairwell?

  Yes

  No

  N/A

Lifts

• Does the lift work when called to ground, doors open fully and all lights in lift work. (Vertical no greater than 10 mm & horizontal gap no greater than 20 mm)?

  Yes

  No

  N/A

• Are all lift fixtures and fitting secure/undamaged?

  Yes

  No

  N/A

• Does the emergency call line in the lift work?

  Yes

  No

  N/A

• Prior to your inspection have you checked that regular lift inspections from nominated contractor (Monthly checks and 6 monthly LOLER inspections from A2Dominion insurer) have been completed?

  Yes

  No

  N/A

Entrance/Lobby & Stairwell

• Is the entrance lobby/hall/porch & stairwell area clean and free of junk mail, litter and graffiti? <br>Look to see that the area has been recently vacuumed, swept and mopped. Are there removable marks that could be spot cleaned. If you have glass in the block entrance door has this been cleaned?

  Inadequate

  Requires Improvement

  Good

  Outstanding

  NA

• Is the reception/concierge area clean and free of junk mail, leaflets, litter and graffiti?

  Inadequate

  Requires Improvement

  Good

  Outstanding

  NA

• Are the stairs, landings and assessable balconies free of rubbish, litter, dust and cobwebs? <br>Look to see that the area has been recently vacuumed, swept and mopped. Are there removable marks that could be spot cleaned. Are there any dangerous items or spillages to report.

  Inadequate

  Requires Improvement

  Good

  Outstanding

  NA

• Are the internal/communal walls of the scheme clean and in sanitary state? <br>Look for scuff marks and graffiti, can these marks be spot cleaned? Look to see that all fixtures and fittings are clean and dust/cobweb free

  Inadequate

  Requires Improvement

  Good

  Outstanding

  NA

• Is the stairwell and all areas clean, including handrails and banisters? Look to see that hand rails and banisters are dust/mark and cobweb free.

  Inadequate

  Requires Improvement

  Good

  Outstanding

  NA

• Are communal lights clean and free of markings? <br>Look to see that the outer and inner light casement is free of dirt, dust or cobwebs.

  Inadequate

  Requires Improvement

  Good

  Outstanding

  NA

• Is the lift in a clean and in a sanitary state for use? <br>The lift should smell and appear fresh and recently cleaned. Mirrors and other surfaces areas should be polished and left smear-free. Lift door runners must be clean and free of litter and mess.

  Inadequate

  Requires Improvement

  Good

  Outstanding

  NA

• Have the windows been cleaned internally and externally, including frame's, heads, panels, fixtures and fittings? <br>Look to see that these areas are free of marks, stickers, smears, dust, stains and cobwebs.

  Inadequate

  Requires Improvement

  Good

  Outstanding

  NA

Laundry Room

• Has the laundry room been left in a clean and sanitary state for use?

  Inadequate

  Requires Improvement

  Good

  Outstanding

  NA

Refuse & Bin Chute

• Is the bin room in a clean and sanitary state for use? <br>Look to see that the area is free of dumped rubbish, litter and fouling. These areas are to be pressured washed and disinfected. Look to see that gutters above or attached to the bin room are clear of leaves and debris.

  Inadequate

  Requires Improvement

  Good

  Outstanding

  NA

• Has the bin chute been left in a clean, clear and sanitary state for use? <br>Look to see that loose rubbish has been put in bins and is the area swept and clean. Bins should be disinfected and deodorised. Look to see that the bins and bin chutes is free of blockages and obstructions and any unpleasant smells.

  Inadequate

  Requires Improvement

  Good

  Outstanding

  NA

Health & Safety, Services & Summary

• Is the contractor attendance sheet up to date? <br>Our cleaning contractors are required to provide an attendance sheet which is visible. Information should be up to date, with a clear understanding of the information provided. <br>

  Yes

  No

  N/A

• Have you noted any services which need to be included, which are not currently being carried out?

  Yes

  No

  N/A

• Following your inspection has the standard of cleaning, PASSED OR FAILED?

  Pass

  Fail

  N/A