Weekly Estate Inspection - External & Internal Building - EHMT 2025

• Site conducted

  Select

• Conducted on

  Date

• Prepared by

• Location
  Address

The Building Externals

• Can you see any damage to the building brickwork/external building covering - cladding, render? Look for cracked, damp and frost damages brickwork/render. Look to see that the cladding/building covering appears as installed - no missing panels.

  Yes

  No

  N/A

• Are there any visible signs of damp on the exterior of the building, due to blocked guttering, overflow? <br>Look for discoloured brick work or building covering.

  Yes

  No

  N/A

Lighting - External Building

• Does the external lighting fitted to the building appear to be secure, safely installed and in working order? <br>Look for exposed wiring, missing/damaged light covers, PIR not working.

  Yes

  No

  N/A

Windows & Balconies - External Building

• Are any windows open beyond the restrictor? <br>Look at communal and property windows, can you work out what property they belong to?

  Yes

  No

  N/A

• Can you see any obvious fire risk on balconies, due to increased use for storage? <br>Look to see that the balconies are clear from combustible materials/appliances i.e BBQ, Paint Pots, Fridge? Fire risk on balconies will increase if these areas are used for storage.

  Yes

  No

  N/A

Entrance, Stairwell & Common Areas

• Is the block entrance door undamaged? <br>Look to see that all fixtures and fittings are present and secure - glass, handles, door closures.

  Yes

  No

  N/A

• Is the block door entry system working as installed and there is no damage? <br>Does the key, fob or code work. If you have an automatic door opener/closures does this work. If you have an automatic door opener/closure does this work?

  Yes

  No

  N/A

• Where the block door has a closures, does the door close shut and lock?

  Yes

  No

  N/A

• Is the entrance lobby/hall/porch area & stairwell free of litter, flyers, rubbish (bulk refuse) and tenant items?

  Yes

  No

  N/A

Fixtures & Fittings

• Are all sockets and switches secure to the wall and undamaged? <br>Look at switches and sockets to make sure they are not cracked and are safe to use,

  Yes

  No

  N/A

• Are any communal sockets being misused? <br>Look for extension cables, over loaded sockets and plug in items - lights or air fresheners

  Yes

  No

  N/A

• Is the flooring (landings, corridors and stairs) including carpet, vinyl and entrance mats secure, not lifting and no holes or marks?

  Yes

  No

  N/A

• Are stair treads, including risers present and fitted securely?

  Yes

  No

  N/A

• Are electric heaters/radiators secure to the wall and sockets/values present, secure a no signs of damage or leaks?

  Yes

  No

  N/A

Windows

• Do all windows open and close using the handle and do the fixtures and fittings work? <br>Does the window latch work? Are the hinges secure? Does the window glass appear in good condition and secure?

  Yes

  No

  N/A

• Are window restrictors present and working? <br>The window should not open beyond the restrictor.

  Yes

  No

  N/A

Notice Boards & Public Information

• Are the notices on the board appropriate to the scheme and in date? <br>Look for any missing notices.

  Yes

  No

  N/A

• Is there a personal belonging sign in communal areas?

  Yes

  No

  N/A

The Environment

• Are there any visible signs of condensation, damp and mould in the stairwell? <br>Inspect carpets, skirting, walls, ceilings, windows and sills? Use your sense of smell.

  Yes

  No

  N/A

• Are the common parts being used as expected by the tenant group and there are no hoarding/hazards created by the tenant - overloaded plug sockets, bikes stored, blocked doors, door mats, shoes, parcels and post?

  Yes

  No

  N/A

Signage

• Where there is building signage (emergency signage and wayfaring signage), does it give clear information and instruction to tenants and visitors?

  Yes

  No

  N/A

CCTV - Building & Internal Cameras

• Have you checked that the CCTV system is working and the recording settings are in line with our policy? <br>Look to see that the recordings are clear, date and timed correctly and the time that we store the data is in line with our policy.

  Yes

  No

  N/A

Refuse Area

• Are all refuse bins easily accessible and clear of abandoned rubbish and bulk waste? <br>Look for any damaged bins that we need to report to the council.

  Yes

  No

  N/A

Landlord & Services Cupboard

• Are the landlord/store rooms kept locked shut and are they being used as intended? <br>Look for storage of tenants or contractor items - hazardous chemicals (paint) and materials.

  Yes

  No

  N/A

• Are the plant/service rooms kept locked shut and are they being used as intended? <br>Look for storage of tenants or contractor items - hazardous chemicals (paint) and materials. A plant/service rooms is an area that is a service centre for the building, for example a boiler room, alternate heating and electrical systems and should be kept clear at all times.

  Yes

  No

  N/A

• Are the lights working in these areas, and do they appear safe and secure to their fixings?

  Yes

  No

  N/A

• Are any repairs required in the landlord/store/plant and service room? <br>Look for error messages on equipment (boilers/pumps) or signs of water leak/damage"

  Yes

  No

  N/A

Fire Doors - Communal

• Were you able to check ALL Fire Doors? 'If no, list which doors'

  Yes

  No

  N/A

• Do ALL the communal fire doors appear to close firmly in their frame?

  Yes

  No

  N/A

• Are all door signs clearly readable, not worn, faded or vandalised & clearly identify door being a Fire Door?

  Yes

  No

  N/A

• If fitted, is the glazing panel clear of obstruction and undamaged?

  Yes

  No

  N/A

• Are the door and frame free from any obvious signs of damage?

  Yes

  No

  N/A

Lighting - Internal Building

• Are the lights (incl. emergency) in the stairwell working and secure to the ceiling?

  Yes

  No

  N/A

• If there is PIR lighting, is the timing suitable for the area?<br>

  Yes

  No

  N/A

• Are escape routes adequately luminated?

  Yes

  No

  N/A

• In the emergency lights, is there a green charger light luminated either adjacent to or part of the light fitting?

  Yes

  No

  N/A

Smoke Management Systems

• Does the smoke vent (AOV) appear undamaged and clean? Is the override button undamaged, has the appropriate signage and obvious?

  Yes

  No

  N/A

• If present is any passive smoke control system free from damage and corrosion?

  Yes

  No

  N/A

Escape (Emergency) Lighting

• Are the emergency lights fitted and in good condition?

  Yes

  No

  N/A

• Is there a green charger light illuminated (part of fitting or adjacent)?

  Yes

  No

  N/A

Warning System

• Is a fire alarm system fitted?

  Yes

  No

  N/A

• Is the fire alarm being tested weekly?

  Yes

  No

  N/A

• Upload photo of the log page

  Media

• Are all the break glass call points clear and obvious?

  Yes

  No

  N/A

• Is the alarm control panel accessible?

  Yes

  No

  N/A

• Are there visual alarm signals in place where necessary?

  Yes

  No

  N/A

• Is the fire alarm control panel free of faults?

  Yes

  No

  N/A

Fire Safety

• If there is not a "Stay Put" policy for the building, is the fire assembly clear of obstruction, signage is present, and it is clear to tenants, staff, visitors and contractors?

  Yes

  No

  N/A

• Is the premise/secure information box present and secure/locked?

  Yes

  No

  N/A

• Have you checked the content of the premise/secure information box is present, and correct?

  Yes

  No

  N/A

Observation

• Is there any evidence of recent fires or arson in the stairwell?

  Yes

  No

  N/A

Lifts

• Do the lifts (passenger and fire fighter) work when called to ground? Also look for any alerts or error messages

  Yes

  No

  N/A

• Does the emergency call line in the lift work?

  Yes

  No

  N/A

Entrance/Lobby & Stairwell

• Is the entrance lobby/hall/porch & stairwell area clean and free of junk mail, litter and graffiti? <br>Look to see that the area has been recently vacuumed, swept and mopped. Are there removable marks that could be spot cleaned. If you have glass in the block entrance door has this been cleaned?

  Inadequate

  Requires Improvement

  Good

  Outstanding

  NA

• Are the stairs, landings and assessable balconies free of rubbish, litter, dust and cobwebs? <br>Look to see that the area has been recently vacuumed, swept and mopped. Are there removable marks that could be spot cleaned. Are there any dangerous items or spillages to report.

  Inadequate

  Requires Improvement

  Good

  Outstanding

  NA

• Is the stairwell and all areas clean, including handrails and banisters? Look to see that hand rails and banisters are dust/mark and cobweb free.

  Inadequate

  Requires Improvement

  Good

  Outstanding

  NA

Refuse & Bin Chute

• Is the bin room in a clean and sanitary state for use? <br>Look to see that the area is free of dumped rubbish, litter and fouling. These areas are to be pressured washed and disinfected. Look to see that gutters above or attached to the bin room are clear of leaves and debris.

  Inadequate

  Requires Improvement

  Good

  Outstanding

  NA

• Has the bin chute been left in a clean, clear and sanitary state for use? <br>Look to see that loose rubbish has been put in bins and is the area swept and clean. Bins should be disinfected and deodorised. Look to see that the bins and bin chutes is free of blockages and obstructions and any unpleasant smells.

  Inadequate

  Requires Improvement

  Good

  Outstanding

  NA

Health & Safety, Services & Summary

• Is the contractor attendance sheet up to date? <br>Our cleaning contractors are required to provide an attendance sheet which is visible. Information should be up to date, with a clear understanding of the information provided. <br>

  Yes

  No

  N/A