Monthly Inspection 1.3

Information

Audit Title
Document No.
Client / Site
Conducted on
Prepared by
Location
Personnel

I. GENERAL HOUSE KEEPING

A. Floors, walls, windows, clean and in good repair.
B. Break rooms cleaned/ disinfected daily.
C. Trash containers sufficient to prevent overflow and emptied and cleaned periodically.
D. All required posters and company policies in place with completed & current information.
E. Aisles and hallways clearly marked and kept clear of obstacles. (1910.22)
F. Cleaning supplies readily available. MSDS and CIL file electronically and in binder.
G. a) Equipment properly stored and designated areas. b) Unused & broken equipment properly stored and tagged "out of service" as appropriate.
H. Products / supplies stored in designated areas. Inventory performed and maintained.
I. Outside area around building(s) clean and neat. Landscaping maintained. Building in good repair.
J. Proper signs posted at entrances, doorways, storage areas, maximum floor loading, etc..
K. Lighting in good repair and sufficient. Bulbs replaced as needed. Light bulbs and tubes shielded as required to prevent shattering.
L. Doors and locks functional and in good repair. Fencing & gates working.
M. Locker rooms and showers clean and in good repair. Uniforms, towels, & PPE properly stored. Lockers provided and utilized.
N. Smoking prohibited within building and smoking area designated.
O. Cargo areas cleaned and disinfected as needed; spills cleaned immediately. Truck cabs clean and orderly.
P. Secondary containment/spill control pallets utilized to control releases of bulk chemicals.
Q. Floor drains are clean and free of debris. Floor grates/screens netting in place.
R. Equipment wash water properly disposed. No mixing of industrial process water and rainwater.
S. Operational and customer records purged/shredded such that only 3 years records are retained onsite. Review records retention policy as needed.

II. EMERGENCY RESPONSE/FIRE CONTROL & PREVENTION

A. Fire extinguishers - Inspect all extinguishers and initial tags monthly. Check all units are properly hung, clean, and accessible. Place "out of service" tags on units needing repair.
B. Review Emergency Contacts List and update as needed. Insure that modified list is provided to appropriate agencies. Provide emergency numbers by each phone.
C. Check sprinkler system valves and sprinkler heads/pipes for damage. Inspected annually? 12" clearance for heads.
D. Check all exits/non-exits for proper signage and access.
E. Shop spill kit available and stocked with proper equipment.
F. Emergency Evacuation Plan posted at required locations throughout facility.
G. Fire hose connections not obstructed.
H. All flammables stored in approved containers and cabinets. MSDSs and CIL available electronically and in binder.
I .Compressed gas cylinders stored and secured. Oxygen/acetylene separated by 20ft or solid wall.
J .Sprinkler and alarm system inspected annually. 12" clearance for sprinklers.
K. Emergency eyewash and shower units provided, accessible, and checked/activated weekly.

III. BASIC HEALTH & SAFETY

A. New employees properly trained for specific duties.
B. PPE designated, provided and utilized.
C. Employee work places clean and orderly - free of spills, oil, grease, and other hazards.
D. Hand sinks available, accessible, maintained and used.
E. First Aid Kit available, stocked, no outdated items in cabinet.
F. Chemical containers properly marked/labeled & stored. MSDS & CIL updated as needed.
G. Engulfment hazards identified and protective measures in place.
H. All piping properly labeled for contents.
I. Trained First-Aid/CPR Employee on duty on each shift if required.

IV. ELECTRICAL SAFETY

A. Permanent wiring, boxes, switches, outlets, and lights secure, properly mounted, and free of defects. No exposed wiring
B. Wiring for extension cords, portable lighting, power tools free of kinks, cuts, other damage.
C. Extension cords not utilized for permanently mounted equipment.
D. Portable tools and machinery properly and/or double insulated.
E. LOTO program in place and updated as needed. All locks and marking equipment provided.
F. GFI receptacles present in wet/damp locations.
G. Breaker and fuse boxes clean, accessible, and all breaker identified.
H. Portable tools and machinery properly grounded and/or double insulted. Grounding prong on plugs not removed or converted.

V. MACHINES, EQUIPMENT, & TOOLS (Operations/shop)

A. Employees properly trained to utilize equipment.
B. Tool rests on grinders within 1/8 of wheel & 1/4 of tongue guard.
C. Appropriate warning signs posted on or near equipment as needed (i.e. automatic start, etc.)
D. Confined space program in place and current. All required signage posted.
E. Forklift operated by trained/authorized employees only. Warning signs posted as needed.
F. Ladders & stairways in good repair.
G. All needed hand tools provided in good repair.
H. Freezer and refrigerated trailer maintaining required temperatures.
I .Jack & hoist load capacities clearly marked and in good repair.
J .Secondary storage level - load ratings posted.
K. All moving parts within 7 feet of floor enclosed (fans, pulleys, etc.)

VI. MONITORING, REPORTING & TRACKING DOCUMENTS

A. OSHA 300 & 301 Log - Review. Ensure both are current.
B. DOT incidents Reports - use Form 5800.1 . Affected facilities notified. Copies to corporate, sales and on file for 2 years.
C. Training/Medical Monitoring Log. Review True North Compliance Reports. Notify employees of required training, license renewals, physicals & vaccinations, etc.
D. Shipping Documents. Review for proper completion.
E. Forklift Inspections. Monitor for daily/shift change inspections.
F. Weekly Inspections. Weekly inspections are being performed and filed for 1year.
G. BioSystems Cart Log. Review paperwork on carts for completeness.
G. (a) Are rack rows full with bar in place?
G. (b) Does each rack have the inspection log completed and completed properly?
G. (c) Do all containers containing waste have caps?
G. (d) Are all containers labeled properly?
H. Forklift training provided. Operated by certified employees only. Warning signs posted as needed. Inspections completed each shift.
I .Are autoclave records maintained as required by the State and/or policy; time, temperature recording charts; accurate daily operating reports indicating weight/volume processed; maintenance records/logs; completed inspection logs; and available for review?
J. Are the incinerator records maintained as required by the State and/or policy; time, temperature recording charts, accurate daily operating reports indicating weight/volume processed; maintenance records/logs; completed inspection logs; etc. and available for review?

VII. RADIATION

A. Storage area marked as required.
B. Radiation monitors in place, calibrated, and functional.
C. Storage location marked appropriately.

VIII. VEHICLES

A. Required Safety decals on vehicles - wide right turn, 3 point dismount, height markings, GOAL.
B. Conspicuity tape on all vehicles correct?
C. Bulk Markings on vehicles if applicable - 6" Biohazard and 3291 identification Markings.
D. Review spill kit contents.
E. Review proper load securement.

IX. Driver Specific issues

A. MVR's Review current listing of drivers and modify to obtain MVR's for drivers operating company vehicles.
B. Hours or Service. Determine compliance with 10 hour off duty, 11- hour driving/ 14 hr on-duty, and 60/70 hr 7/8 day limitations. Compare DMO with log books/time records.
C. DVCR's. Review to insure corrections have been made as needed.
D. Driver Spill Kit Checklists. - Review & replenish as needed. Perform inspections monthly.
E. Vehicle Emergency Response Manuals. Check for completeness & update as needed.
F. Print and review Driver Management (JJ Keller) reports regarding violations. Disciplinary action documented for non-compliant individuals.
G. Ensure vehicles are labeled correctly for each State the vehicle is operated in.
H. Vehicle Maintenance Files - review minimum 10% of files.
I. Current DOT CSA point total for location.

X. DOT Packaging

A. Bulk containers >119 gal labeled with Large 3291, 6" Biohazard symbol, stack weight rating.
B. Tubs/boxes properly labeled with Regulated Medical Waste, n.o.s.; the word "Biohazard" , Biohazard symbol, UN 3291.
C. All non-gasketed sharps containers packaged in secondary containers, [excluding Biosystems].
D. Tubs/boxes is in good repair. No damaged containers shipped to customers for use.
Time and date inspection completed
Safety manager signature
Manager/supervisor signature