Information
School Complete monthly checklist
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Monthly checklist
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Location
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Client / Site
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Conducted on
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Prepared by
1: Context of the organization
Introduction
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Please complete all sections. Remember to attach evidence to items where required, and to sign off and complete this assessment/inspection in the final section.
1.1 Licenses.
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Do you have a valid Civil Defense license?
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Do you have a valid DOH license?
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Do you have a valid MCC certificate?
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Do you have a valid Trade license?
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Do you have a valid Hassantuk certificate?
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Do you have a valid canteen license (ADAFSA)?
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Do you have a valid transportation contract?
1.2 AMC contracts
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Do you have a valid CCTV AMC?
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Do you have a valid Security contract?
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Do you have a valid Life guard AMC contract.
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Do you have a valid AMC contract for nurses?
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Do you have a valid pest control contract?
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Has all contracted staff been added to ADEK pass?
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Has all the contractors that will work on-site signed the Permit to work?
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Has an induction been carried out on all contractors that will be on-site?
1.3 Inspections
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Was monthly bus inspections completed?
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Was the weekly cleaning checklist completed?
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Has all planned PPM been completed on HVAC systems?
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Was daily building inspections completed, and concerns raised?
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Has inspection been completed on the CCTV system?
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Was inspections completed on Electrical rooms and service room to ensure it is not being used for storage?
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Was inspection completed on classrooms?
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Is the tank cleaning schedule followed?
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Is the Water tank testing completed as per schedule?
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Has pest control been completed in all areas and there are no visible signs of pests?
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Have you checked that fire extinguishers and fire hose reels have been inspected by a third-party contractor?
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Have all play areas and equipment been inspected?
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Has a canteen inspection been conducted?
1.4 Asset verification
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Have you completed the monthly asset verification and shared the excel sheet?
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Have all transfer requests been approved and shared?
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Has all disposal requests been approved and shared?
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Have any additional assets been requested from ADEK?
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Have all newly purchased FF and E been updated on the assets list?
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Have all newly purchased FF and E been asset tagged?
2. TPA Accommodation
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Has the move-in checklist been signed by tenant and shared with HR?
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Has the move-out checklist been completed and signed?
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Has the Sublease agreement been shared by HR?
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Have all vacant apartments utility bills been covered by the school allocated to them?
3. Purchase orders- ERP
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Have all POs been raised for the current month?
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Has the order been received and handed to relevant department?
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Have all received invoices been signed, stamped and put away?
4. Planning
4.1 Planning
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Has regular maintenance been planned and required material sourced?
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Is there a tracker in place to track the validity of AMC contracts?
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Is there a tracker in place to track the validity of all regulatory licenses?
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Is there a PPM schedule available for all maintenance-related units? (HVAC, water tank cleaning, Swimming pool, general maintenance, ect.)
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Is there a plan available for the predicted expenditure regarding general maintenance?
4.2 Policies
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Have all policies been reviewed and implemented? (Fire emergency; swimming pool; Bus policy ect.)
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Have all policies been signed by the relevant party?
Sign Off
Sign Off
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I, the undersigned, have completed this Monthly checklist in an accurate manner. I have attached evidence as required .
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Full name and signature of auditor
