MONTHLY SITE VISIT REPORT

• Audit Title

• Document No.

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

SECURITY TEAM

• Are all the officers in full uniform?

  Yes

  No

  N/A

• Are the officers clean and well presented?

  Yes

  No

  N/A

• Are there any outstanding uniform orders?

  Yes

  No

  N/A

• Is there any uniform required?

  Yes

  No

  N/A

• Are all the officers in possession of a valid SIA licence?

  Yes

  No

  N/A

• Are all the officers in possession of a valid Ultimate ID card?

  Yes

  No

  N/A

• Are there any reserves working on shift?

  Yes

  No

  N/A

• Has a welfare report been conducted for them?

  Yes

  No

  N/A

• Does the site have an iron and ironing board?

  Yes

  No

  N/A

• Does the site have shoe polish and brushes?

  Yes

  No

  N/A

• Does the site have disposable razors and shaving foam?

  Yes

  No

  N/A

• Are all officers aware of the bonus criteria in use?

  Yes

  No

  N/A

ASSIGNMENT INSTRUCTIONS

• Present?

  Yes

  No

  N/A

• Document is up to date and accurate?

  Yes

  No

  N/A

• Confirm expiry date

  Yes

  No

  N/A

• Signed by Ultimate management?

  Yes

  No

  N/A

• Signed by Client?

  Yes

  No

  N/A

• Signed by ALL officers?

  Yes

  No

  N/A

RISK ASSESSMENT

• Present?

  Yes

  No

  N/A

• Confirm review date?

  Yes

  No

  N/A

• Electronic copy available?

  Yes

  No

  N/A

BUSINESS MANAGEMENT MANUAL

• In place?

  Yes

  No

  N/A

• Signed by officers?

  Yes

  No

  N/A

MEMOS

• Are the company memos at the rear of the AIs?

  Yes

  No

  N/A

• Have all the memos been signed by the officers?

  Yes

  No

  N/A

TRAINING

• Is there a site specific training document?

  Yes

  No

  N/A

• Has the training document been completed and signed off by each officer?

  Yes

  No

  N/A

• Have the officers completed six monthly refresher training?

  Yes

  No

  N/A

• Are all the training records neatly filed away?

  Yes

  No

  N/A

• Does the site have the two day induction document?

  Yes

  No

  N/A

• Does each officer have a completed two day induction document completed and signed?

  Yes

  No

  N/A

• Does the site have a training matrix in place?

  Yes

  No

  N/A

• Is the training matrix up to date?

  Yes

  No

  N/A

• Is a copy of the training matrix held in the AIs?

  Yes

  No

  N/A

• Are the short training records in use?

  Yes

  No

  N/A

• Confirm status of officers NVQ participation.

  Yes

  No

  N/A

• Are there any specific training requirements?

  Yes

  No

  N/A

• Has the senior officer had a staff appraisal within the last twelve months?

  Yes

  No

  N/A

• Have all the site officers had staff appraisals conducted within the last twelve months?

  Yes

  No

  N/A

SITE MANNING

• Is the site currently fully manned?

  Yes

  No

  N/A

• Are there any current or anticipated manning requirements?

  Yes

  No

  N/A

• Is Timegate being used to roster the site?

  Yes

  No

  N/A

• Are the site rosters forwarded to the Manning team?

  Yes

  No

  N/A

• Are there any current discipline issues?

  Yes

  No

  N/A

KEY CONTROL

• Are the site keys managed by security?

  Yes

  No

  N/A

• Are the keys securely stored?

  Yes

  No

  N/A

• Is the key log correctly maintained and signed off in red daily?

  Yes

  No

  N/A

• Is there evidence that the key log has been reviewed and signed off by Ultimate management?

  Yes

  No

  N/A

• Does security hold emergency use swipe cards?

  Yes

  No

  N/A

• Are the swipe cards held in secure and sealed pouches with regular checks and audits conducted?

  Yes

  No

  N/A

• Is a complete key audit conducted and recorded weekly?

  Yes

  No

  N/A

• Are the keys correctly logged daily on the handover?

  Yes

  No

  N/A

DEFECTS

• Is a defect log used on site?

  Yes

  No

  N/A

• Confirm process for reporting defects.

  Yes

  No

  N/A

• Does the site utilise the reporting charts as provided by Ultimate for the benefit of the Client?

  Yes

  No

  N/A

SITE REVIEW

• Is there a security review in place?

  Yes

  No

  N/A

• Has the review been renewed within the last six months?

  Yes

  No

  N/A

• Is there a BCP document in place?

  Yes

  No

  N/A

• Is it site specific and accurate?

  Yes

  No

  N/A

• Is it regularly reviewed?

  Yes

  No

  N/A

SITE EQUIPMENT

• Does the site have a mobile phone?

  Yes

  No

  N/A

• Is the mobile in good order and are staff aware not to use it unnecessarily?

  Yes

  No

  N/A

• Does the site have radios provided by Ultimate?

  Yes

  No

  N/A

• How many radios are there and are they in working order?

  Yes

  No

  N/A

• Does the site use a patrol system?

  Yes

  No

  N/A

• Are the patrol clocks in working order?

  Yes

  No

  N/A

MANAGEMENT

• Is the visit an out of hours visit?

  Yes

  No

  N/A

• Is the visit a TLC visit?

  Yes

  No

  N/A

• Is the Client based on site?

  Yes

  No

  N/A

• Was the Client seen during the visit?

  Yes

  No

  N/A

• Has the site received the minutes from the last managers meeting?

  Yes

  No

  N/A

• Has there been a visit to site by an ARMs in the last seven days?

  Yes

  No

  N/A

• Is there a copy of the last ARMs report filed on site?

  Yes

  No

  N/A

• Have any actions highlighted in the previous ARMs report been completed?

  Yes

  No

  N/A

REPORTS

• Confirm that weekly reports are submitted by 11.00 each Friday.

  Yes

  No

  N/A

• Confirm each weekly report is completed accurately and with relevant information.

  Yes

  No

  N/A

• Confirm the monthly report is submitted as close to the 1st of each month as possible.

  Yes

  No

  N/A

• Confirm each monthly report is correctly completed with accurate information.

  Yes

  No

  N/A

ADDITIONAL

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