MPI Internal Audit Checklist

• Conducted on

  Date

• Transitional Facility Operator (TFO) (Section 3.2.1.2(3) - TF Responsibilities)

Section 1: Personnel (Section 3.2.1.2(3) - TF Responsibilities)

• Accredited Person(s) (AP)

• Deputy Transitional Facility Operator (DTFO)

Section 2: Record Keeping (Section 3.6 - Record Keeping)

• Records for sterilisation are available, this includes thermocouple reading, biological indicator report and temperature of the chamber during a treatment cycle

  Yes

  No

  N/A

• Select all records that are kept

  Select TF Manual is current and MPI approved A log sheet has been completed for sea containers Records are held for external verification inspections Latest copy of MPI TFGEN standard and record of internal biosecurity training is available Pest control Weed control Internal audit Internal training BACC's Destruction certificates

  • TF Manual is current and MPI approved
  • A log sheet has been completed for sea containers
  • Records are held for external verification inspections
  • Latest copy of MPI TFGEN standard and record of internal biosecurity training is available
  • Pest control
  • Weed control
  • Internal audit
  • Internal training
  • BACC's
  • Destruction certificates

Section 3: Hygiene Management (Section 3.7 - Hygiene Management)

• PPE provided for staff

  Yes

  No

  N/A

• MPI approved disinfectant is used

  Yes

  No

  N/A

• Disinfectant footpads or footbaths are placed at all entries/exits

  Yes

  No

  N/A

• Floors and other surfaces are washed clean and disinfected with MPI approved disinfectant

  Yes

  No

  N/A

• All equipment used is checked and tested regularly

  Yes

  No

  N/A

Section 4: Staff Training (3.2.1.2(6) - Training)

• Personal Training Plan

  Yes

  No

  N/A

• Discuss information from MPI e.g. Foot and Mouth; pests

  Yes

  No

  N/A

• Posters and noticeboards containing biosecurity information is displayed

  Yes

  No

  N/A

• Biosecurity awareness training to staff members in weekly toolbox meetings

  Yes

  No

  N/A

Section 5: Physical Site Requirements

• Transitional Facility Operator controls access and security at all times (Section 2.1 - TF Security)

  Yes

  No

  N/A

• Signage: TF signs are located in the facility (Section 2.3 - TF Signage)

  Yes

  No

  N/A

• All uncleared Air and Sea containers are held in a secure manner at all times (Section 4.3.2(1)(a-e) - Operational Requirements for decontamination TFs)

  Yes

  No

  N/A

• The devanning area is constructed of either concrete or asphalt and is in good condition (no cracks or gaps) (Section 4.3.2(1)(a-e) -Operational Requirements for decontamination TFs)

  Yes

  No

  N/A

• A clearance of no less than 1 metre is maintained between non-AP checked containers (Section 4.3.2(1)(a-e) - Operational Requirements for decontamination TFs)

  Yes

  No

  N/A

• A clearance around an entire container of no less than 3 metres from surrounding vegetation, debris and rubbish is maintained at all times (Section 4.3.2(1)(a-e) - Operational Requirements for decontamination TFs)

  Yes

  No

  N/A

• Any open drains within 5 metres of containers are to have approved drain covers (Section 4.3.2(1)(a-e) - Operational Requirements for decontamination TFs)

  Yes

  No

  N/A

• Holding/inspection areas are located indoors (Section 3.3.1(2) - Controlled Areas)

  Yes

  No

  N/A

• The holding/inspection areas have a clearance of no less than 3 metres from cleared and/or domestic goods (or alternatives such as shrink wrapping) (Section 4.3.2(1)(a-e) - Operational Requirements for decontamination TFs)

  Yes

  No

  N/A

• The holding/inspection area, where approved by MPI, have a residual Insecticide Programme (Section 4.3.2(1)(a-e) - Operational Requirements for decontamination TFs)

  Yes

  No

  N/A

• Lighting level: Adequately illuminated (600 lux - 1000 lux) (Section 3.10(1)(a) - Lighting)

  Yes

  No

  N/A

• Receipt, management and transfer of uncleared risk goods (Section 3.3 - Receipt, management and transfer of uncleared risk goods)

  Yes

  No

  N/A

• Segregation of uncleared risk goods is maintained (Section 3.5 - Segregation of uncleared risk goods)

  Yes

  No

  N/A

• Biosecurity waste is placed inside leak proof packaging within a lockable HSTU or lockable bin within a leak proof liner (Section 4.1.1(1)(a or b) - Transport of biosecurity refuse)

  Yes

  No

  N/A

Section 6: Vehicles (Section 4.1.1(1-4) - Transport of biosecurity refuse)

• Trucks are fitted with a drainage system and spillage tanks

  Yes

  No

  N/A

• Insecticide spray and spill kits

  Yes

  No

  N/A

• Washed and cleaned daily

  Yes

  No

  N/A

• If contamination is found in the vehicle, MPI approved disinfectant is used

  Yes

  No

  N/A

• Transport routes are listed in the Operating Manual

  Yes

  No

  N/A

• Transfer of uncleared risk goods must be conducted in a secure and contained manner

  Yes

  No

  N/A

Section 7: Pests, Other Organisms, Vermin and Weed Control (Section 3.2.1.4(5) - Pests, Vermin and Weed Control)

• Bait stations sighted at the facility

  Yes

  No

  N/A

• Weeds not present

  Yes

  No

  N/A

• Birds under control

  Yes

  No

  N/A

• Flies, cockroaches are under control

  Yes

  No

  N/A

Section 8: Internal Audit (Section 3.9 - Internal Audit)

• Site inspection - done monthly

  Yes

  No

  N/A

Section 9: Contingency Plans (Section 3.11 - Contingency Plan)

• Site specific operating manual (to be reviewed annually)

  Yes

  No

  N/A

• Emergency response manual

  Yes

  No

  N/A

• Business Continuity Plan

  Yes

  No

  N/A

Section 10: Autoclaves (heat treatment) (Sections 4.4.6/4.4.7 - Sterilisation TFs)

• Have annual heat treatment chamber calibration

  Yes

  No

  N/A

• Have minimum of two temperature recording probes per chamber (and humidity recording probes where required)

  Yes

  No

  N/A

• Have automatic thermostatic controls with an automatic temperature recorder to record the time and temperature (and humidity where required) (Section 4.2.5 - Heat Treatment TFs)

  Yes

  No

  N/A

Section 11: Effluent Waste Treatment (Section 4.4.5 - Effluent Waste Treatment)

• Effluent generated during bin washing is filtered through 2mm sieves to remove any solids

  Yes

  No

  N/A

• Solids are chemically treated or sterilised on site. Captured and placed in IHSTU for transport and processing in Wellington (Section 4.1.6 - Effluent Waste Treatment)

  Yes

  No

  N/A

Section 12: Other

• MPI is notified immediately if there is a disruption to normal operation (Section 4.1.9 - Disruption to normal operations)

  Yes

  No

  N/A

• TF Operator must report any spillage or leakage of uncleared risk goods to an inspector immediately (Section 3.3.2(3) - Reporting spillage)

  Yes

  No

  N/A

• Refer to MPI Manual for contact information (Section 3.2.1.2(1) - Contact details)

  Yes

  No

  N/A

• Biosecurity waste is stored correctly on site until transport to Wellington (Section 4.1.3(1)(a) - Timing requirements)

  Yes

  No

  N/A

• TF Manual: Copy must be up to date and procedures in the manual are followed (Section 3.2 - Requirements for a TF manual)

  Yes

  No

  N/A

Section 13: Biosecurity Equipment is available and labelled (Section 4.1.5 - Reusable Equipment)

• Waste bin (with liner)

  Yes

  No

  N/A

• Broom

  Yes

  No

  N/A

• Dustpan and brush

  Yes

  No

  N/A

• Torch

  Yes

  No

  N/A

• Dual Action Insecticide (check approved ingredients)

  Yes

  No

  N/A

• Drain Covers (for container area if required)

  Yes

  No

  N/A

Section 14: Declaration (Section 3.2.1.2(4) - Declaration)

• As the approved Transitional Facility Operator, in accordance with Sections 39 and 40 of the Biosecurity Act 1993. I declare that to the best of my knowledge the above information is true and correct. I understand that failure to complete any of the above information may result in further action being taken by the Ministry for Primary Industries

• Name of Person Making Declaration

  Sign