Information
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Full Site Name and Site Code
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Street address, City, State
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NER Floor number/level
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Site Contact and phone number
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Audited by:
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Conducted on
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Change Record for this audit
SECTION 1: Data Center / NER Audit
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General Instructions:
1. Complete all sections.
2. Audit the NER and all requested rooms. (See work order)
3. Take pictures and provide written response to any failure, outlining what needs to be fixed. -
I have read the above general instructions?
(a) General information
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Data Center / NER floor #
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Ceiling type
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Ceiling Height (from floor tile to ceiling tile)
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NER phone number. (xxx-xxx-xxxx)
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Take multiple wide angle photos to capture the entire space : - wide angle photos from various positions in the room - wide angle photos of aisles, data rack rows and cabinets - Entrances , floors, ceiling, panels on walls, and other notables. **Try to avoid extreme close up pictures**
(B) Floor Condition
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Floor type
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Raised floor height (inches). Remove floor tile for measurement if necessary.
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Space UNDER raised floor is well clean and maintained.<br>- Lift 5-10 floor tiles at random locations within the room. <br>- For each tile, take pictures and mark the location on the drawing. Be descriptive.<br>- Document any issues including cut cables, unused power receptacles, dirt, trash, and debris. <br>
(c) Entrance Security - PRIMARY NER ENTRANCE
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Total entrances
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The room was secure when you arrived, with no doors propped open and all doors locked?
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Secured with a functioning electronic card reader?
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The door is equipped with a working automatic door closer?
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The door closes and latches properly?
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Does this door contain a window or an adjacent "side-light" window?
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Document window size and type. Take photo in question above.
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The door handle uses a store room style lock (I.e., door cannot be left unlocked)?
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No other locks installed (i.e., push-button digital lock)?
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Take full-view photos of the entrance, from inside and outside the NER.
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Take close-up photos of card reader, autocloser, lock hardware, and door handle
(d) Entrance Security - ADDITIONAL NER ENTRANCES
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Add EACH entrance using the selection to the right.
You must audit each additional entrance separately.
Entrances
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Secured with a functioning electronic card reader?
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The door is equipped with a working automatic door closer?
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The door closes and latches properly?
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Does this door contain a window or an adjacent "sidelight" window?
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Document window size and type. Take photo in question above.
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The door is secured with a store room style lock (I.e., door cannot be left unlocked)?
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No other locks installed (i.e., push-button digital lock)?
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Take full-view photos of the entrance, from inside and outside the NER.
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Take close-up photos of card reader, autocloser, lock hardware, and door handle
(e) Perimeter Security (Physical Security)
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NER is not located in a shared space. For example, it is not located in a janitorial closet, washroom, break room, copy room, print room, or vault.
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No windows in the perimeter walls. Check behind blinds. <br>- Document window locations on NER drawing
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Using provided drawing, document what is on the other side of each wall. (Also see drawing checklist)
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Lift ceiling tiles to check above false ceiling. All walls extend from actual floor to deck with solid wall or wire mesh? <br>- Gaps must not exceed one foot in passable height or width. <br>- Lift ceiling tiles to check above false ceiling. - Document the gaps on provided drawing. <br>- Document the estimated size of gaps.
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All walls extend from actual floor to deck with solid wall or wire mesh? <br>- Gaps must not exceed one foot in passable height or width. <br>- Lift ceiling tiles to check above false ceiling. - Document the gaps on provided drawing. <br>- Document the estimated size of gaps.
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Take Photos of the space above the false ceiling corresponding to each wall on the drawing. If lighting is insufficient, use flashlight to enhance photo.
(f) Physical Condition Risks
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Ceiling is free of water stains, physical damage, or missing tiles.
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Walls are free of water stains and physical damage.
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Floor is free of water stains/water damage. Describe location and mark on drawing.
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The floor is free of safety hazards and in good repair. No open tiles, partial tiles, trip hazards, protruding bolts, or other issues.<br>Be descriptive and mark on drawing.
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Lighting is functional. No burned out bulbs.
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Emergency exit signs are illuminated.
(f) Physical Cleanliness
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Floor surface is clean and free of dust, debris, cable ties, loose parts, etc. Be descriptive of location.
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Equipment is clean and free of dust and debris, and loose parts. Check equipment inside racks and cabinets.
(e)-2. Fire Stop
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Cable penetrations through walls, floor or ceiling slab are fire-stopped? <br>--Penetrations through removable /false ceiling tile do not require fire stop. <br>-- Applies when cabling leaves the room<br>-- Describe location(s) to be remediated and identify on drawing.<br>-- Photograph each failure
(g) Cooling and Humidity Systems
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How is cooling provided to this space?
- dedicated cooling units in the room
- externally supplied cooling
- exhaust fan
- temporary cooling unit
- unable to determine
- no cooling
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Total number of visible cooling units? Update drawing.
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The cooling units show no signs of water leaks, filter problems, or poor maintenance.
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Are the cooling units operating properly with no alarms or error codes? Check units and panels.
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Temperature is between 64F and 80F degrees.
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Record the current temperature.
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Humidity is between 15% and 70% relative humidity
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Record the current relative humidity.
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Photograph the visible cooling units.
(h) Fire Extinguishers
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How many fire extinguishers are located within the NER? --Check wall enclosures and structural pillars. --Add new responses for EACH extinguisher.
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Audit EACH fire extinguisher separately.
Fire Extinguisher #
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Extinguisher is one of the following clean agent types: Halotron, Halon, or FE36 clean guard. Photo required.
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Service tag is not expired. Close-up, readable photo required. <br>(Expiration is one year from punched year/month on tag)
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Extinguisher is located within 15' of entrance. <br>* Document extinguisher location on drawing and take photo.
(j) Smoke, Sprinkler, and Gaseous Suppression
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Smoke detection sensors present in NER? Take photo.
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Protected by a sprinkler (water) system? Take photo of at least one sprinkler head. <br>Check for sprinkler heads behind plastic covers. Look above false ceiling.
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Protected by a fire suppression (gaseous) system?<br>The tanks and/or system may be in an adjacent room.
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If "other", explain and document here.
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Fire suppression (gaseous) system tags are not expired. Take close-up, readable photo of tags.
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Fire suppression chemical/gas tank service tags are not expired. Take close-up, readable photo of tanks and tags.
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Emergency Power Off (EPO) button present? Take pictures and note locations on drawing.
(k) UPS Backup Power
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Types of Uninterruptible Power Supplies (UPS) within the NER. Select all that apply.
- APC rack mount
- APC floor mount
- APC Central UPS system
- Liebert Central UPS System
- Eaton Central UPS System
- UPS located outside NER (see UPS Room Section)
- Phone system UPS
- no ups devices found
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Take photos of all UPSs. Identify free-standing UPSs on the drawing.
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All UPSs are operational with no visible or audible alarm conditions.
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Servers, routers, switches, gateways, and BCM devices are connected to an individual UPS or to a circuit fed from central ups
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Phone system (i.e., Nortel, Octel, Rolm) connected to a UPS
(l) Equipment Stability Risk
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Racks are bolted through the raised floor tile to the subfloor below. <br>If not Raised Floor, racks are bolted to the floor.
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Ladder rack is affixed to racks or cabinets and braced to at minimum one wall.
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Is this site in a seismic zone? See work order.
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Cabinets are bolted to through the raised floor tile to the subfloor below. If not raised floor,cabinets are bolted to the floor.
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Servers are securely rack-mounted, braced, or strapped to prevent movement during seismic activity?
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Network and phone equipment is rack-mounted, braced, strapped to prevent movement during seismic activity?
(m) Magnetic and electronic media risk
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Did you find any tapes, hard drives, CDs, diskettes, flash drives, or similar magnetic media? <br>- Look inside storage cabinets<br>- Open and look inside any boxes, folders, etc.<br>- Look inside racks and cabinets, and on top of equipment. <br>- Document locations and take photos.<br>- Tap this question to document quantities and locations of media.
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Are there any of the following electronic devices stored in the room?<br>- PCs, servers, UPSs, routers, switches, printers, KVMs, <br>- Document the device and serial number (use blank inventory sheet or document here).<br>- Take photos.
(n) Stored Items / non-NER items
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No more than one storage cabinet or shelving unit within the NER. Photograph each unit and its contents.
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No more than one desk/work surface located in the NER. Photo required for each desk or work surface.
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Cables, parts, and related NER items are stored in the cabinet or hung from j-hooks.
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Are there batteries, phones, power strips, extra rack equipment, or other unused/excess equipment stored in the room?<br>- Document the devices and types.<br>- Take photos.
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No filters, lightbulbs, furniture, plumbing, electrical, or mechanical items. <br>No holiday decorations, marker boards, chairs, files, and related office supplies.
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No food, beverages, paint, cleaning supplies, hazardous materials, cardboard, paper, or pallets. Work with site contact to immediately remove offending items.
Racks Cabinets and Wallfields
SECTION 2: Racks and Cabinets
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General Requirements
Labeling - all servers, routers, network switches, voice gateways, and similar NETWORK ATTACHED equipment must be labeled with IP AND device name
Inventory - may be completed during this review.
Equipment - must be securely and neatly installed in the racks and cabinets with factory provided mounting hardware and cable management systems.
Cabling - must be neatly dressed using available cable management.
Unused versus abandoned cabling - unused or empty infrastructure may be used at a later date. Abandoned infrastructure is cut, not in service, or could be removed to clean up the space.
Dual corded devices should be balanced between two power sources. This may be a mixture of outlets, acceptable power strips, and UPS devices. -
Specify the category and type of fiber and copper backbone cabling used within the NER.
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Total cabinets
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Total racks
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Are all racks, cabinets, and free-standing frames labeled?<br>- Labels should be affixed to the top of each rack. <br>- Front labels are required. Rear labels are optional based on accessibility. <br>- Validate the drawing.
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Power is NOT supplied from outlets behind racks or cabinets. (trip hazard/outage risk)
Grounding and Bonding
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A 2"x6" (minimum) telecommunications grounding bussbar (TGBB) is mounted inside the room?
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Identify the grounding method(s) used to ground the racks, cabinets, and ladder rack. Select all that apply.
- grounded to bussbar (direct)
- grounded to bussbar (daisy chain)
- grounded to under floor grid (raised floor)
- grounded to building steel
- no grounding identified
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Provide an explanation of the grounding method answer(s) selected.
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Ladder racks are grounded?
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Ladder rack segments are bonded to one another.
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Take photos to show evidence of grounding to bussbar, grounding grid, building steel, racks, and cabinets.
Wallfields and wall-mounted cross-connect frames
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Is there one or more wallframes or cross-connect fields in the NER?
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Are the wallfields and cross connect frames dressed and routed neatly and cleanly?
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There are no mounted power strips.
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There are no abandoned feeder cables, amphenol cables, patch panels, power strips, or similar evidence of decommissioned equipment
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Take photos of wallfields. Document location on drawing.
RACK AND CABINET EVALUATION
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Document each RACK OR CABINET by adding an element.
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RACK OR CABINET DESIGNATION/LABEL:
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Rack or cabinet is grounded
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Is the rack/cabinet empty? (No network or server equipment installed)
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All networked devices are labeled with DNS (device name) and IP address?<br>Note failures during inventory.
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All equipment is securely mounted and installed using rail kits, shelves, brackets, or mounting kit. <br>Servers and UPS devices are NOT used as shelves.
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No "household" power strips, extension cords, or daisy chained power strips.
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Cables are neatly dressed. Cable management devices are used for routing cables.
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All parts and unused power cables, data cables, KVM cables, rail kits, shelving, fiber caps, mounting bolts, and unused equipment have been removed from the rack or cabinet. No dust, debris on equipment or bottom of rack/cabinet. <br>Document any required cleanup.
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Any other concerns or issues to address in this rack/cabinet? Document here.
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Take photos - front and rear. - Take 2-3 pictures per side to show the full height and show all equipment within rack or cabinet. - Doors of cabinet should be open
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Inventory equipment using Asset Manager sheets provided. (See instructions on inventory sheet)
Ner Drawing checklist
SECTION 3: NER Drawing Checklist
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Validate room dimensions
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Validate Distances between walls and major equipment<br>Document distances for additions to drawing.
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Validate all rack and cabinet locations.<br>Verify labels match the drawing.
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Validate major structural items including: entrances, windows, pillars, ramps
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Card reader location
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Height from floor to ceiling
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Identify what is on the other side of each perimeter wall (i.e., USBank Office Space, public hallway, bathrooms) and deck to deck status
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Fire extinguishers, Fire sprinkler panel, fire suppression panel, EPO button
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Major equipment including Phone system, PDUs, Cooling Units, Halon Tanks, Central UPS
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Wallfield / plywood containing voice blocks and punchdowns.
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Alarm panel, electrical panels, and security panel
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Grounding bussbar
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Storage cabinets, storage shelves, and work desk.
UPS, Phone, and Generator
SECTION 4: PBX / UPS / Fire Suppression / Generator
Dedicated PBX (Phone switch) Room
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Is there a dedicated, separate PBX ROOM. (See work order)<br><br>A dedicated PBX room is separate from the NER. It may contain the phone system, voicemail system, and backbone wall fields to distribute voice services.
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Floor number
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Describe location of the room within building
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How is the room secured?
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Room is clean and In good condition with no evidence of physical or water damage
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Wall field is managed and no cut or abandoned cable
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NO disks, tapes, or other media?<br>Please document any identified media.
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Room is not used to store any items
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Is there one or more UPS SYSTEMS in this room? Document and take photos.
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Take photos of the room, the systems, and the cabling. Take photos and document any concerns.
Dedicated UPS Room
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Is there a Dedicated, separate UPS room? (See work order)<br><br>A dedicated UPS room is separate from the NER. It may contain the UPS, batteries, and related electrical panels.
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Floor number
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Describe location of the room within building.
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How is the room secured?
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Room is clean and In good condition with no evidence of physical or water damage
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Room is not used to store any equipment, media, or other items
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Take photos of the room, the equipment, and any issues. Document the issues.
Dedicated Fire Suppression Room
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Is there a dedicated Fire Suppression Room? (See work order)
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Floor number
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Describe location of the room within building
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How is the room secured?
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Room is clean and In good condition with no evidence of physical or water damage
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Room is not used to store any equipment, media, or other items
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Extinguisher and Suppression system tags are not expired? Take close-up photos.
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Take photos of the room, the systems, and any concerns. Document the concerns.
Generator
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One or more Generators installed for this facility?<br><br>The site contact or coordinator may be aware of a generator servicing this facility.
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Document location of generators in relation to the facility.
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Document any concerns with the generator, including leaks or security issues.
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Generator Photos
Telecomm rooms
SECTION 5: Telecomm Rooms
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Are you required to audit any dedicated Telecomm Rooms during this audit? See work order for list of rooms.<br>If NO, skip to the next section. <br>If YES, add a section per room.
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Location
TR #
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TR floor
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Describe where on the floor this room is located
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Secured by:
- key
- card reader
- cipher lock
- not secured
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Copper cable types
- cat5
- cat5e
- cat6
- level 7
- cat3
- other
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Fiber types
- .50 micron (aqua)
- 62.5 micron (orange)
- no fiber
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Floors, walls, and ceiling are clean and in good condition.<br>No evidence of physical or water damage. <br>Lights are working with no burns out bulbs.<br>No wire clippings, dust, debris. <br>
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Temperature is below 80F degrees
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Room not used for storage of equipment, furniture, paper, etc.<br>
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NO media, tapes, or disks.
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Grounding bussbar installed? Take Photo.
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Racks grounded? If no bussbar, specify how racks are grounded.
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Cabling is properly installed using cable management and best practices.
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All installed equipment is labeled with DNS and IP address
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Document any other concerns or issues within this TR.
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Take photos of the room to show overall condition and layout. Take photos of the entrance. Take photos of any concerns or issues.
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Asset manager Inventory validated?
SIGNATURE
SECTION 6: Final Signoff and Completion
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I completed all questions and documented recommendations.
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I took pictures of all identified issues
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I have updated the NER drawing to show equipment, dimensions, and overall layout per documented requirements.
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All required equipment, media, and asset inventory is complete. MESS form filled out as required.
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I Worked with site contact to remove combustibles, boxes and other failed items that do not belong in the NER.
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I took pictures of the completed floor plan and inventory sheets. Pictures have been submitted to Bailiwick.
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I have escalated any immediate security concerns or risks (i.e., water damage) to Bailiwick for review.
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Sign name to signify completion of audit
