New Employee/Sub Contractor Form

• Audit Title

• Name of New Starter

• Conducted on

  Date

• Prepared by

CONTACT DETAILS

• Personnel

Details

• Passport Photo

  Media

• Full Name

• Home Address
  Address

• Contact Number

• National Insurance Number

• Emergency Contact Details

Next of Kin

• Name

• Address
  Address

• Contact Number

• Relationship with the Individual

  Select Parent(s) Husband Wife Brother Sister Grand Parent(s) Legal Gardian Other

  • Parent(s)
  • Husband
  • Wife
  • Brother
  • Sister
  • Grand Parent(s)
  • Legal Gardian
  • Other

BANK DETAILS

• Name of Bank

  Royal Bank of Scotland

  HSBC

  Barclays Bank Plc

  Natwest

  Halifax
• Address
  Address

• Account Number

• Sort Code

INLAND REVENUE

• Company

  Individual

• UTR Number

HEALTH AND SAFETY

• Card Details

Card

• Card Type

  Select CSCS ECS SSSTS SMSTS Passport To Safety PASMA Other

  • CSCS
  • ECS
  • SSSTS
  • SMSTS
  • Passport To Safety
  • PASMA
  • Other

• Card Number

• Expiry Date

  Date

• Photographic Evidence of Card (Front)

  Media

• Photographic Evidence of Card (Back)

  Media

QUALIFICATIONS AND TRAINING

• Qualification

Certificate

• Photographic Evidence of Certificate

  Media

• Additional Training

Certificate

• Photographic Evidence of Certificate

  Media
Asbestos Certificate

• Photographic Evidence of Asbestos Certificate

  Media

• Expiry Date

  Date

OFFICE USE ONLY

• Internal Check List

List

• Personal Information Fully Completed?

• All Bank Details Received in Full?

• Valid UKATA Asbestos Certificate Received?

• Copies of Qualifications and Additional Training Checked and Verified - Copies Taken.

• Full internal induction carried out using the iAuditor Induction Form? THE INDUCTION FORM IS TO ACCOMPANY THIS DOCUMENT

• Company ID Badge Created and Issued?

• Financial and Employee Status

Salary/Grade

• Grade and Competency

  Select Contracts Manager Supervisor Technician Approved Electrician Electrician Electricians Mate Labourer Delivery Driver

  • Contracts Manager
  • Supervisor
  • Technician
  • Approved Electrician
  • Electrician
  • Electricians Mate
  • Labourer
  • Delivery Driver

• Hourly Rate

• To be signed by the Line Manager confirming full acceptance of the individual and all documentation

  Sign

• Completion Date/Time

  Date

VERIFICATION

• IF ALL THE INFORMATION AND ASSOCIATED DOCUMENTS HAVE NOT BEEN RECEIVED THEN THE INDIVIDUAL IS NOT TO BE INDUCTED BY THE CLIENT.
  
  THE LINE MANAGER IS TO SIGN THE FORM BELOW, IN DOING SO THEY ARE CONFIRMING THE INDIVIDUAL IS READY FOR INDUCTION AND ALL DOCUMENTS AND DETAILS HAVE BEEN RECEIVED VERIFIED AND ACCEPTED.
  
  UPON COMPLETION THIS FORM IS TO BE EMAILED TO A MEMBER OF THE ADMINISTRATION TEAM AND ACCOUNTS DEPARTMENT.
  
  SITE ACCESS IS SUBJECT TO THE CLIENT AND THEIR INDUCTION SYSTEM - ALL QUALIFICATIONS AND TRAINING DOCUMENTS MUST BE MADE AVAILABLE TO THE CLIENT UPON INDUCTION - FAILURE TO DO SO MAY RESULT IN REFUSAL TO SITE.

TERMS AND CONDITIONS

• 1. All sub contractors are to submit invoices to the accounts department detailing the site, property and works carried out. All charges are to be in line with the agreed rates of pay - failure to comply with these terms may result in delay or refusal to pay.
  
  2. Invoices MUST be received by the accounts department on the 25th of the month, failure to comply will result in payments made the following month.
  
  3.All payments are subject to 2.5% Retention.
  
  4. The payment date is the 3rd of every month.
  
  5. We reserve the right to deduct ant retentions held to cover any costs incurred by your workmanship or failure to attend site when agreed.
  
  Please Print and Sign Below confirming you agree with the terms and conditions of employment:

• Print and Sign

  Sign

• PRINT AND ISSUE COPY TO EMPLOYEE/SUB CONTRACTOR