New Open Handover - January 2020

• Location
  Address

• Gym Number

• Conducted on

  Date

• Prepared by

• Scheme Development Manager

• Development Scrum (Development Manager/Architect/Design Manager)

1 - Critical Items

a) Equipment

• Is Matrix/Precor equipment installed?

  Yes

  No

  N/A

• Is BLK Box Functional Zone installed?

  Yes

  No

  N/A

• Is Jordan equipment installed?

  Yes

  No

  N/A

b) Health & Safety

• All Pure Safety filing system (folders 1-5) setup as per key?

  Yes

  No

  N/A

• Fire extinguishers in place and labelled up, inventory completed for File 2?

  Yes

  No

  N/A

• Are red fire call points numbered 1, 2, 3 etc. and inventory completed for File 2?

  Yes

  No

  N/A

• Are all fire exits completely clear, and inventory of fire exits completed for File 2?

  Yes

  No

  N/A

• Tannoy working - internal and external - and can be heard over the fire alarm when sounding?

  Yes

  No

  N/A

• Fire alarm tested and mag locks release, signal received by Custodian?

  Yes

  No

  N/A

• Is fire alarm panel standalone or linked in?

  Standalone

  Linked in

• Fire exit directional signage adequately displayed?

  Yes

  No

  N/A

• Is health & safety signage displayed?

  Yes

  No

  N/A

• Attention for Emergency Services sheet completed and in red fire box, along with copy of fire evac plan?

  Yes

  No

  N/A

• Unmanned announcements have been scheduled to play at club during unmanned scheduled times (This is through Mood Media or Cloud Casting)?

  Yes

  No

  N/A

• Defib and spare pads onsite?

  Yes

  No

  N/A

• First aid station and ice packs onsite and available?

  Yes

  No

  N/A

• Health & Safety poster, Jelf PLI certificate, Barbican ELI certificate, H&S Policy statement and Incident Report Procedure displayed in the staff room?

  Yes

  No

  N/A

• Fire exit plan, fire evacuation procedure and VRT displayed in staff room?

  Yes

  No

  N/A

• DDA Shower/Toilet emergency pull cords working, signal sent to pagers and tannoy activated?

  Yes

  No

  N/A

• Disabled refuge phones working, if applicable?

  Yes

  No

  N/A

• Help points working, connecting, and labelled up with emergency number?

  Yes

  No

  N/A

• Pagers working and set up?

  Yes

  No

  N/A

• Plant room free from combustibles?

  Yes

  No

  N/A

c) Operational Setup

• Cleaning supplies and machines delivered to site?

  Yes

  No

  N/A

• All member facing areas are clean and gym floor is reset, ready for opening?

  Yes

  No

  N/A

• Operational issues highlighted and passed onto relevant department (e.g. landscaping/high level clean).

  Yes

  No

  N/A

• Has a walkaround with the gym team being completed to demo the fire alarm, HVAC, extraction systems, and any other operational functions?

  Yes

  No

  N/A

• Staff WiFi working?

  Yes

  No

  N/A

d) Access & Security

• Are main front doors working on all settings?

  Yes

  No

  N/A

• Are external door mag locks set and working?

  Yes

  No

  N/A

• DDA swing door working on all settings, if applicable?

  Yes

  No

  N/A

• Pods/Speedgates working?

  Yes

  No

  N/A

• Member pins active and working?

  Yes

  No

  N/A

e) Construction, Mechanical & Electrical

• Did the site PC and handover on scheduled date?

  Yes

  No

  N/A

• Is the ventilation and extraction live and working on opening?

  Yes

  No

  N/A

• Have fire call-point reset keys and mag-lock reset keys been left onsite?”

  Yes

  No

  N/A

• Has there been a constant water supply throughout the install?

  Yes

  No

  N/A

• Has there been constant power during the install? Detail any power outages.

  Yes

  No

  N/A

• Has there been a constant gas supply during the install, if applicable?

  Yes

  No

  N/A

• Is the lift operational, if applicable?

  Yes

  No

  N/A

• Has a check of the cameras been made against the Brand Standards document and any issues raised with supplier?

  Yes

  No

  N/A

f) Design

• External signage installed?

  Yes

  No

  N/A

2 - Non-Critical Items

a) Equipment

• Is the equipment laid out as per the CAD plan, unless there is an opportunity to optimise?

  Yes

  No

  N/A

• All equipment snags completed 72 hours after identified?

  Yes

  No

  N/A

• Has all required equipment been bolted down (squat rack(s), smith machine(s), functional trainers, cable crossover(s), 5-stack, barbell holder)?

  Yes

  No

  N/A

b) Health & Safety

• Fire exit plans sent to content team and uploaded to website?

  Yes

  No

  N/A

• Fire alarm zone map displayed next to fire panel in foyer?

  Yes

  No

  N/A

• Isolation points tagged (gas, water, electricity)?

  Yes

  No

  N/A

• Unmanned poster and stand on site and ready to be displayed?

  Yes

  No

  N/A

• Is the lift auto-dialler operational and connects?

  Yes

  No

  N/A

• Have all certificates from handover placed in File 4?

  Yes

  No

  N/A

c) Operational Setup

• Defib cabinet on wall, alarm system set up, and can be seen on CCTV?

  Yes

  No

  N/A

• First aid kit installed on wall in staff room?

  Yes

  No

  N/A

• Clocks up in various locations?

  Yes

  No

  N/A

• Hooks up in staff room?

  Yes

  No

  N/A

• Toilet roll holders, soap dispenser and anti-bacterial dispenser installed?

  Yes

  No

  N/A

• All consumables stocked?

  Yes

  No

  N/A

• Keys and cabinet in comms room?

  Yes

  No

  N/A

• Red fire box on wall in entrance lobby?

  Yes

  No

  N/A

• Is external key box installed if club is non-24/7?

  Yes

  No

  N/A

• Has the safe been installed in comms room?

  Yes

  No

  N/A

• Stationery order delivered to site and stored away in filing cabinet?

  Yes

  No

  N/A

• Back of house areas tidy?

  Yes

  No

  N/A

• Vending machines and Yanga (if applicable) installed, stocked up, correct planogram and prices set, card readers working?

  Yes

  No

  N/A

• Have the cleaning hours been fulfilled during install week?

  Yes

  No

  N/A

• Have all the cleaning contractor responsibilities been fulfilled? To include recruitment of staff, training, p-files, and staff in correct uniform.

  Yes

  No

  N/A

• Atlas or Otium liability insurance certificate in date, loss of comms patrol sheets, Incident Reporting Procedure, daily checksheets and sign in book displayed in cleaning cupboard?

  Yes

  No

  N/A

• Have the sanitary bins, sharp bin, air fresheners, bolt cutters and external bin been delivered to site?

  Yes

  No

  N/A

• All staff profiles up on 'Meet The Team' board, and any empty slots filled with marketing posters?

  Yes

  No

  N/A

• Group Exercise timetable printed and placed up on 'Timetable' board, empty slots filled with marketing?

  Yes

  No

  N/A

• All belly posters and clip frames filled?

  Yes

  No

  N/A

• Daily check sheets placed up in changing rooms and for gym floor reset?

  Yes

  No

  N/A

• Felt board(s) on the wall in the staff room?

  Yes

  No

  N/A

• Is the comms room access poster, equipment reporting guide and cleaning escalation process (Atlas or Otium) displayed in staff room?

  Yes

  No

  N/A

• Photo to support felt board display.

  Media

• Equipment maintenance check sheet, open/close check sheet, cleaning rota, and clipboard set up for class registers displayed in staff room?

  Yes

  No

  N/A

• Is fitness testing equipment set up and health assessment posters displayed in Assessment Room?

  Yes

  No

  N/A

• Can the music be heard in all areas of the gym, including the entrance lobby?

  Yes

  No

  N/A

• Head mics and music working for Cycle, Studio and Functional areas?

  Yes

  No

  N/A

• Has the expiry date been written on the stability balls?

  Yes

  No

  N/A

• Is the member WiFi working?

  Yes

  No

  N/A

d) Access & Security

• Are internal door mag locks set and working?

  Yes

  No

  N/A

• Door keypads all set to specific codes?

  Yes

  No

  N/A

• Is the CCTV working and loaded on managers PC's, and managers have been shown how to operate?

  Yes

  No

  N/A

e) Construction, Mechanical & Electrical

• Front fascia free from construction, clean, and in good order?

  Yes

  No

  N/A

• All decorations completed in all areas of the gym and entrance lobby?

  Yes

  No

  N/A

• Has the breakfast bar and managers podium been hard wired in and stools placed around? Welcome sign installed on front of podium?

  Yes

  No

  N/A

• Are the water font(s) working?

  Yes

  No

  N/A

f) Design

• External signage illuminated?

  Yes

  No

  N/A

• Internal signage installed?

  Yes

  No

  N/A

• Internal signage not hidden behind equipment?

  Yes

  No

  N/A

• Adequate way-finding signage installed?

  Yes

  No

  N/A

• Zonal signs correctly applied, as per guidelines?

  Yes

  No

  N/A

• Internal lighting sufficient and satisfactory in all areas?

  Yes

  No

  N/A
3 - Handover Notes

• Note

• Assigned To

• Relevant Photo

  Media

4 - Post-opening Follow Up Support

• Date booked for follow up visit or call by SDM:

  Date
5 - Photos of Club

• Add media

  Media

Report Sign Off

• Regional Manager/Cluster Manager

  Sign

• Scheme Development Manager

  Sign