NQ-RBC Kingdom Hall & Property Inspection - duplicate

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

1. Overview

1.1 Situation

• Kingdom Hall Name / Address. /. KH Telephone

1.2 Congregation in whose Territory the Kingdom Hall is Situated:

• Congregation Name:

• Congregation Number:

• COBE Name:

• COBE Telephone:

• COBE Address:

1.3. History

• Construction Date:

• Was it a Quick Build?

  Yes

  No

  N/A

• Enter description and date of previous additions and refurbishments:

• Size of Hall in square meters:

• Size of Property in square meters:

• Seating Capacity for 1st Auditorium:

• Seating Capacity for 2nd Auditorium:

1.4 List all Congregations using the Kingdom Hall.

• Congregation name / number / Circuit & Section Number

• Congregation name / number / Circuit & Section Number

• Congregation name / number / Circuit & Section Number

• Congregation name / number / Circuit & Section Number

1.5. Chairman

• Chairman of the KHOC or brother overseeing the Kingdom Hall Maintenance:

• Chairman's Address:

• Chairman's Home Telephone:

• Chairman's Mobile Telephone Number:

• Chairman's Email Address:

1.6 Inspection Brother's Contact Details:

• Inspecting Brothers Name:

• Home Phone Number:

• Mobile Phone Number:

• Email Address:

2. Records

2.1 Plans

• 2.1.1 Are there plans of the Kingdom Hall ?

  Yes

  No

  N/A

• Add media

  Media

• 2.1.2 Are there site plans?

  Yes

  No

  N/A

• Add media

  Media

• 2.1.3 Are there the approved plans?

  Yes

  No

  N/A

• 2.1.4 Are these plans available in hard copy (paper format)?

  Yes

  No

  N/A

• 2.1.5 Are these plans available in electronic form?<br>(If yes email a copy of these plans with your report.)

  Yes

  No

  N/A

2.2 Manuel , Forms, Logs and Work Sheets

• 2.2.1 Latest Safety Inspection Work Sheet (TO-34) completed & Signed?

  Yes

  No

  N/A

• 2.2.2 From the latest Safety Inspection Work Sheet (TO-34) list the items requiring attention:

• 2.2.3 Moisture Problem Evaluation Form (S-104), completed & Signed?

  Yes

  No

  N/A

• If Moisture Problems exist, please comment:

• 2.2.4 Kingdom Hall Operation Manuel ( or Memorandum). - signed?

  Yes

  No

  N/A

• Is Pro-forma requested?

• 2.2.5 Maintenance Log- Sighted and up to date?

  Yes

  No

  N/A

• Is It Pro-forma requested?

• 2.2.6 Additional comments for Records:

3. Legislative Requirements

3.1. Fire Services

• 3.1.1. Have the fire extinguishers been tested and tagged in accordance with regulations (every 6 moths)?

  Yes

  No

  N/A

• Is Clear access provided to FE?

  Yes

  No

  N/A

• Please comment if necessary:

• 3.1.2. Have fire hose reels been tested and tagged in accordance with the regulations ( every 6 months)?

  Yes

  No

  N/A

• Is clear access provided to FHR?

  Yes

  No

  N/A

• Please comment if necessary:

• 3.1.3. Have these test results been entered into a log book?

  Yes

  No

  N/A

• 3.1.4. Are the fire extinguishers placed on walls at a height of 1.2 meters above the floor and properly signed?

  Yes

  No

  N/A

• 3.1.5. Is the description and plan of the fire safety features displayed as near as practical to the main entrance?

  Yes

  No

  N/A

• 3.1.6. Is the Evacuation Plan and direction to assembly points displayed as near as practical to the main entrance?

  Yes

  No

  N/A

• 3.1.7. Is the Assembly Point a Safe distance from the building and allows clear access for the Emergency Vehicles?

  Yes

  No

  N/A

• 3.1.8. Is the Assembly Point properly sign-posted?

  Yes

  No

  N/A

• 3.1.9. Does the Congregation / Complex have a fire and Evacuation Plan?<br>(Include directions and responsibilities during an evacuation or emergency)

  Yes

  No

  N/A

• 3.1.10. Has it been documented and a copy given to each Congregation?

  Yes

  No

  N/A

• 3.1.11. Have those with responsibility been trained?

  Yes

  No

  N/A

• 3.1.12. Has an evacuation practise been carried out?

  Yes

  No

  N/A

• Please comment:

• 3.1.13. Has it been recorded in a log book?

  Yes

  No

  N/A

• Evacuation practise record - needs to state the date & time of start & finish of evacuation and any results of evacuation. Please comment:

• 3.1.14. Has the Occupier's Statement been made and a copy placed in the congregation KHOC file?

  Yes

  No

  N/A

• (This is current for two years and must be then renewed). Please comment:

3.2. Emergency Lighting.

• 3.2.1. Has the Emergency lighting been tested?

  Yes

  No

  N/A

• 3.2.2. When was it last tested? Please comment:

• 3.2.3. When was the electrical system last tested by a licensed Electrician?

• 3.2.4. Was a report made?

  Yes

  No

  N/A

• 3.2.5. Was it entered into the Log Book?

  Yes

  No

  N/A

• Please Comment:

3.3 Emergency Exits

• 3.3.1. Are all Emergency exits correctly signed?

  Yes

  No

  N/A

• 3.3.2. On emergency exits do the handles readily open from the inside without a key by a single downward action or pushing action?

  Yes

  No

  N/A

• 3.3.3. On Sliding doors is the direction to slide clearly marked? (A screen sliding door cannot be an emergency exit)

  Yes

  No

  N/A

3.4. Disability Requirements

• 3.4.1. Do doors for wheelchair access have a minimum clear opening of 850mm?

  Yes

  No

  N/A

• Please record opening:

• 3.4.2. Does wheelchair access into the Kingdom Hall have a ramp no steeper than 1:8 ratio?

  Yes

  No

  N/A

• Record ratio:

• 3.4.3. Does the nominated wheelchair access point after ramping have less than 5mm rise to enter the building?

  Yes

  No

  N/A

• What is the rise?

• 3.4.4. Are ramp handrails between 865mm & 1000mm from the floor and running parallel to the floor with turn downs 300mm beyond end of ramp?

  Yes

  No

  N/A

• 3.4.5. Are external stair nosing's highlighted in contrast colour on top of tread? (50mm on top and 25mm down side)

  Yes

  No

  N/A

• 3.4.6. Where a platform on a required access is 1 meter or more in height, does it have a balustrade 865mm high vertically from step nosing & balustrading not more than 25mm apart? Note platform in Auditorium does not require balustrade.

  Yes

  No

  N/A

• Please comment:

• 3.4.7. Disable Toilet Sign:

• Does it include in Braile an R/H or L/H mount to the pedestal?

  Yes

  No

  N/A

• Does it include a unisex designation?

  Yes

  No

  N/A

• Is the sign at a height between 1200mm & 1600mm above the floor?

  Yes

  No

  N/A

• Is the sign white on a blue background?

  Yes

  No

  N/A

• Please comment:

• 3.4.8. In disabled toilet, are the grab rails between 790mm & 810mm from floor and solidly fixed to wall?

  Yes

  No

  N/A

• 3.4.9 In disabled toilet, is the indicator latch fitted to the door between 900 mm & 1100mm from floor and properly operational?

  Yes

  No

  N/A

• 3.4.10. Are tactile's installed to entrance doorways and where there is a change in gradient?

  Yes

  No

  N/A

3.5. Certificate of Classification

• 3.5.1. Is the certificate of classification clearly displayed as near as practical to the main entrance of the building?

  Yes

  No

  N/A

• 3.5.2. What is the Date of the classification?

  Date

• 3.5.3. Additional comments for the legislative requirements:

4. The Building

4.1. Roof

• 4.1.1. Has the roof support structure deteriorated, including movement of Truss nail plates?

  Yes

  No

  N/A

• If Yes, please provide further details:

• 4.1.2. Are there any loose tiles or sheeting, or any damage or deteriorating materials.

  Yes

  No

  N/A

• If yes, please provide details:

• 4.1.3. Are the gutters and drains securely in place, clean and operating properly to take water away from the building?

  Yes

  No

  N/A

• If No, please provide details:

• 4.1.4. Were all past leaks, if any, checked and completely repaired?

  Yes

  No

  N/A

• If No, please comment:

• 4.1.5. What is the condition of the roof, gutters and fascia's, ect?

  N/A

  Very good

  Good

  Fair

  Poor

• 4.1.6. Are there anchor points on the roof for safety harness, or a suitable temporary anchor available?

  Yes

  No

  N/A

4.2. Doors, Hinges & Locks

• 4.2.1. Are doors, hinges, door closers and hardware, and locks in proper adjustment repair and lubrication?

  Yes

  No

  N/A

• If No please comment:

• 4.2.2. Are Exit doors unconstructed and marked with properly illuminated signs?

  Yes

  No

  N/A

• 4.2.3. Do Exit doors operate easily?

  Yes

  No

  N/A

4.3. Windows

• 4.3.1. Is there moisture entering the building around the windows?

  Yes

  No

  N/A

• If yes please comment:

• 4.3.2. Are all mechanism's working properly?

  Yes

  No

  N/A

• 4.3.3. Are locking devices working properly?

  Yes

  No

  N/A

• 4.3.4. Is there cracked or broken Glass?

  Yes

  No

  N/A

• 4.3.5. Are there torn screens?

  Yes

  No

  N/A

• 4.3.6. Are window locks fitted?

  Yes

  No

  N/A

• 4.3.7. Are security screens fitted?

  Yes

  No

  N/A

4.4. Signs

• 4.4.1. Is the Kingdom Hall sign in Good condition?

  Yes

  No

  N/A

• 4.4.2. Is there a sign displaying meeting times?

  Yes

  No

  N/A

4.5. Basement, Crawl Space

• 4.5.1. Does the Basements or crawl space have a damp or musty odour?

  Yes

  No

  N/A

• 4.5.2. Are there signs of water intrusion or flooding, or cracks?

  Yes

  No

  N/A

4.6. Finishes

• 4.6.1. Check all painted surfaces- are they all clean and in good state of repair?

  Yes

  No

  N/A

• 4.6.2. Check wall coverings- are they damaged, discoloured, or peeling?

  Yes

  No

  N/A

• 4.6.3. What is the condition of the walls and ceiling?

  N/A

  Very good

  Good

  Fair

  Poor

• 4.6.4. What's the condition of the architraves and skirting?

  N/A

  Very good

  Good

  Fair

  Poor

• 4.6.5. What is the condition of the wet area's?

  N/A

  Very good

  Good

  Fair

  Poor

• 4.6.6. Additional comments regarding finishes:

• Yes

  No

  N/A

4.7. Furnishings

• 4.7.1. What is the condition of the chairs?

  N/A

  Very good

  Good

  Fair

  Poor

• 4.7.2. What is the condition of the carpet / other floor coverings?

  N/A

  Very good

  Good

  Fair

  Poor

• 4.7.3. What is the condition of the blinds / curtains?

  N/A

  Very good

  Good

  Fair

  Poor

• 4.7.4. What is the condition of the cabinets?

  N/A

  Very good

  Good

  Fair

  Poor

• 4.7.5. What condition is the sound equipment?

  N/A

  Very good

  Good

  Fair

  Poor

• 4.7.6. What is the condition of the platform furniture?

  N/A

  Very good

  Good

  Fair

  Poor

4.8. External

• 4.8.1. What is the condition of the portico and all soffits?

  N/A

  Very good

  Good

  Fair

  Poor

• 4.8.2. What is the condition of veranda posts and handrails?

  N/A

  Very good

  Good

  Fair

  Poor

• 4.8.3. Check exterior of building for loose mortar, cracks in the masonry or plaster, sliding or peeling paint and weathering stains.

• 4.8.4. What is the condition of the brickwork, render and cladding?

  N/A

  Very good

  Good

  Fair

  Poor

• 4.8.5. Check for termites in all areas where wood is used. Pay special attention to areas that are normally hidden from view. Is there evidence of any Vermin problems?

  Yes

  No

  N/A

• 4.8.6. Has a termite inspection by a qualified inspector been made in internal area?

  Yes

  No

  N/A

4.9. Maintenance

• 4.9.1. Have any renovations been done since last RBC inspections?

  Yes

  No

  N/A

• If yes please comment:

• 4.9.2. Are any renovations planned for the future?

  Yes

  No

  N/A

• If Yes, please comment:

• 4.9.3. Does the Kingdom Hall show signs of regular maintenance?

  Yes

  No

  N/A

• 4.9.4. What is the general condition of the Kingdom Hall?

  N/A

  Very good

  Good

  Fair

  Poor

• 4.9.5. Is there a written schedule for regular maintenance provided to the congregation?

  Yes

  No

  N/A

5. Security System

• 5.1. Has an electronic security system been installed?

  Yes

  No

  N/A

• 5.2. What is the brand name?

• 5.3. Is it functioning properly?

  Yes

  No

  N/A

• 5.4. Has a key register been kept and sighted?

  Yes

  No

  N/A

• 5.5. Are keys proper Registered Security Keys?

  Yes

  No

  N/A

• 5.6. Additional comment for security System:

6. Heating, Ventilation and Air-Conditioning

6.1. Ducted and Split Systems

• 6.1.1. Check HVAC system to make sure it is in good working order. Is it maintained as per manufactures instructions, with regular servicing?

  Yes

  No

  N/A

• 6.1.2. Has the servicing been recorded in the Log Book?

  Yes

  No

  N/A

• 6.1.3. Are there any unusual vibrations, noisy bearings, harsh compressor noises?

  Yes

  No

  N/A

• 6.1.4. Conduct a visual inspection of the indoor and outdoor units, looking for any signs of oil on pipes or joints

  Safe

  At Risk

  N/A

• 6.1.5. Are cooling coils and drain pans clean and free of standing water?

  Yes

  No

  N/A

• 6.1.6. Are the filters cleaned/ replaced regularly?

  Yes

  No

  N/A

• 6.1.7. If a programmable thermostat is used, are the settings correct?

  Yes

  No

  N/A

• 6.1.8. Is the Kingdom Hall HVAC system set to run periodically if in high humidity area, even when Kingdom Hall not in unoccupied?

  Yes

  No

  N/A

6.2. Split System Only

• 6.2.1. Have the outdoor condensers been hosed/blown out every six months?

  Yes

  No

  N/A

• 6.2.2. Have the indoor filters been removed and washed out every two months?

  Yes

  No

  N/A

• 6.2.3. Have the indoor drains been flushed out every two months by pouring a cup of warm water into the face of the indoor coils so it can drain away naturally?

  Yes

  No

  N/A

• 6.2.4. Is there mould or dust on the fins? If Yes, this regularly washed away with a Very fine low-volume spray of water? (Possibly use a garden weed sprayer and clean water)

  Yes

  No

  N/A

• 6.2.5. Additional comments for Heating, Ventilation & Air Conditioning:

7. Electrical

7.1. External Fixtures

• 7.1.1. Are all lighting fixtures clean?

  Yes

  No

  N/A

• 7.1.2. Are all internal lighting fixtures properly maintained and fully operational?

  Yes

  No

  N/A

• If No, please comment:

• 7.1.3. Are there exit lights above each designated exit?

  Yes

  No

  N/A

• 7.1.4. Is there emergency lighting in the Auditorium?

  Yes

  No

  N/A

• 7.1.5. What is the condition of the internal power points?

  N/A

  Very good

  Good

  Fair

  Poor

• 7.1.6. Is there an RCD on all lighting circuits?

  Yes

  No

  N/A

• 7.1.7. Is there an RCD on all power circuits?

  Yes

  No

  N/A

7.2. External Fixtures

• 7.2.1. Are all external lighting fixtures clean?

  Yes

  No

  N/A

• 7.2.2. Are all external lighting fixtures properly maintained & Operational?

  Yes

  No

  N/A

• 7.2.3. What's the condition of the external power points?

  Yes

  No

  N/A

• 7.2.4. Additional comments for Electrical:

8. Plumbing

• 8.1. Are the valves, taps and drains in good condition without leaks or drips?

  Yes

  No

  N/A

• 8.2. Do toilets/urinals and sinks operate properly?

  Yes

  No

  N/A

• 8.3. Is the sewer/septic systems operating properly?

  Yes

  No

  N/A

• 8.4. If fitted, is the drinking fountain in good working order?

  Yes

  No

  N/A

• 8.5. Is the mains pressure isolation valve (property stop cock) properly working?

  Yes

  No

  N/A

• 8.6. If a Back Flow Device is installed, is it registered and checked annually?

  Yes

  No

  N/A

• 8.7. Additional comments for Plumbing:

9. The Site

• 9.1. What is the condition of the paving and concrete etc?

  N/A

  Very good

  Good

  Fair

  Poor

• 9.2. Has a termite inspection by a qualified inspector been made in external areas?

  Yes

  No

  N/A

• Select date

  Date

• 9.3. Has it been recorded in the Log Book?

  Yes

  No

  N/A

• 9.4. What's the condition of the fence?

  N/A

  Very good

  Good

  Fair

  Poor

• 9.5. What's the condition of the car park and kerb?

  N/A

  Very good

  Good

  Fair

  Poor

• 9.6. What's the drainage like?

  N/A

  Very good

  Good

  Fair

  Poor

• 9.7. What is the condition of the gate?

  N/A

  Very good

  Good

  Fair

  Poor

• 9.8. Are gardens, lawns and landscape areas presentable and maintained?

  Yes

  No

  N/A

• 9.9. If an irrigation system is installed, is it working properly, and located so as to not spray the building?

  Yes

  No

  N/A

• 9.10. Is the ground sloping away from the building?

  Yes

  No

  N/A

• 9.11. Additional comments regarding the Site:

10. Immediate Action

• 10.1. Are there necessary repairs that need to be attended to promptly?

  Yes

  No

  N/A

• List repairs required:

11. Recommendations to improve the Kingdom Hall

• 11.1. Provide any recommendations to improve the Kingdom Hall.

  Yes

  No

  N/A

• List possible improvements:

12. Checklist

• Please attach digital photos of the following with this form and email them with the completed S-105 to:
  
  * Street View
  * Front of Building
  * Foyer
  * Auditorium
  * Switchboard
  * Meter Box
  * Plans
  * And any problem areas referenced in this document.