Information
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Audit Title
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Branch
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Conducted on
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Conducted by
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Location
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Team members in attendance
MANAGEMENT
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1.1 The branch must demonstrate that the manager has a clear, documented understanding of it's WHS risks and issues within their branch.
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CRITICAL
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Evidence to demonstrate compliance should include either or all: 1. Completed monthly safety audits 2. Hazard/risk register 3. Completed risk assessments 4. Signed off safety alerts 5. Traffic management plan
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1.2 The branch must demonstrate that the O'Brien WHS policy statements are accessible and communicated to all team members.
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CRITICAL
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Evidence to demonstrate compliance should include: 1. WHS policy statements displayed and current 2. WHS induction brief
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1.3 The branch must demonstrate that it has a current WHS Plan that documents the WHS Management System.
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Evidence to demonstrate compliance should include: 1. WHS policy kept in branch 2. Current branch safety plan in place 3. Toolbox Talks delivered 4. Safety training attended 5. Annual audit action items closed out in a timely manner
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1.4 The branch must demonstrate that frontline leaders are aware of the WHSMS.
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Evidence to demonstrate compliance should include: 1. Attended safety leadership training 2. Safety induction 3. Demonstrate knowledge of WHS section of the intranet
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1.5 The branch must demonstrate that team members have access to relevant WHS legislation and policy.
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Evidence to demonstrate compliance should include: 1. Ability to access WHS on intranet 2. Red Folders 3. Team member interviews
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1.6 The branch must demonstrate that there is a method to communicate and explain relevant WHS legislative information to all team members.
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CRITICAL
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Evidence to demonstrate compliance should include: 1. Safety notice board 2. WHS committee meeting minutes 3. Red Folders 4. WHS induction brief 5. Access to WHS on the intranet 6. Safety on branch meeting agenda
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1.7 The branch must report to the SLT; major WHS risks and control strategies, and WHS performance.
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Evidence to demonstrate compliance should include: 1. 100% completion of Monthly Safety Audits 2. On time reporting 3. Corrective actions implemented 4. ROM's quarterly audit complete
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1.8 The branch must demonstrate that it has ensured that the appropriate amount of resources required to operate and maintain the Work Safe Home Safe program are allocated.
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Evidence to demonstrate compliance should include: 1. Safety committee members elected 2. 100% attendance at safety committee meetings
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1.9 The branch must demonstrate that the Manager takes responsibility for culture and prioritises safety.
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CRITICAL
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Evidence to demonstrate compliance should include: 1. WHS policy statement 2. Safety committee members elected 3. Branch meeting minutes 4. Team member interviews 5. RMSS incident investigations completed
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1.11 The branch must demonstrate that it maintains a feedback process to ensure workers are aware of management's response to safety issues raised.
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Evidence to demonstrate compliance should include: 1. Team member interviews 2. WHS meeting minutes (outcomes are communicated to relevant workers) 3. Branch meeting minutes
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1.12 The branch must demonstrate that it encourages all workers to actively search for improvements in safety.
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Evidence to demonstrate compliance should include: 1. Branch meeting minutes 2. WHS committee meeting minutes 3. Team member interviews
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1.13 The branch must demonstrate that it records and reports WHS Management System measures such as the number of audits and meetings conducted versus planned, and the number of corrective actions raised and concluded.
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CRITICAL
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Evidence to demonstrate compliance should include: 1. 100% completion of Monthly Safety Audits 2. Corrective actions closed out within allotted time frame 3. Reporting of incidents, near misses in RMSS
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1.14 The branch must demonstrate that it provides a safe workplace by keeping the branch free of slip/trip/fall hazards.
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CRITICAL
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Evidence to demonstrate compliance should include: 1. Site observation/spot check
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1.15 The branch must demonstrate that it maintains a reporting process to facilitate the communication of safety issues by all workers.
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Evidence to demonstrate compliance should include: 1. Branch meeting minutes 2. Safety notice board 3. Branch reporting process 4. Completed hazard identification forms
COMMUNICATION AND CONSULTATION
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2.1 The branch must demonstrate that it has a process for disseminating WHS information throughout the workplace.
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CRITICAL
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Evidence to demonstrate compliance should include: 1. Safety notice board 2. Branch meeting minutes 3. Intranet alerts disseminated
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2.2 The branch must demonstrate that it has a team member that is active on the WHS committee.
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CRITICAL
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Evidence to demonstrate compliance should include: 1. WHS committee meeting minutes
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2.3 The branch must demonstrate that it retains records of communication and consultation to all team members.
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CRITICAL
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Evidence to demonstrate compliance should include: 1. WHS committee meeting minutes 2. Branch meeting minutes 3. Training attendance registers 4. File notes 5. Safety and vehicle audits 6. Performance reviews
WHS INFORMATION
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3.1 The branch must demonstrate that it WHS positions are identified and displayed to all team members.
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Evidence to demonstrate compliance should include: 1. Safety notice board
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3.2 The branch must demonstrate that it has systems for accessing and providing WHS information.
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Evidence to demonstrate compliance should include: 1. Policies available 2. Intranet access 3. Safety notice board 4. Induction briefs 5. WHS committee meeting minutes 6. External WHS notifications
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3.3 The branch must demonstrate that it maintains the WHS information required by legislation.
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CRITICAL
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Evidence to demonstrate compliance should include: 1. Hazard register 2. Hazardous substances register 3. Plant and equipment register 4. Dangerous goods register 5. Induction register 6. Visitors register 7. Have you been injured at work poster 8. Current MSDS 9. External notifications and updates on WHS
TRAINING AND AWARENESS
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4.1 The branch must demonstrate that it's induction procedures include WHS.
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CRITICAL
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Evidence to demonstrate compliance should include: 1. Induction records
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4.2 The branch must demonstrate that it's induction procedures identify site specific hazards, and explain any control measures in place.
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CRITICAL
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Evidence to demonstrate compliance should include: 1. WHS induction manual 2. Induction records
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4.3 The branch must demonstrate that WHS induction is provided to all team members.
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CRITICAL
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Evidence to demonstrate compliance should include: 1. Induction register 2. Induction briefs
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4.4 The branch must demonstrate that specialist training is provided to those team members involved in activities with significant WHS risk and it retains records of training and competence.
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CRITICAL
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Evidence to demonstrate compliance should include: 1. Working at heights training 2. Forklift licenses 3. EWP licenses 4. High risk work license 5. Crane training 6. Special vehicle licenses
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4.5 The branch must demonstrate that induction is provided to all contractors/visitors.
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CRITICAL
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Evidence to demonstrate compliance should include: 1. Induction brief 2. Induction register
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4.6 The branch must demonstrate that contractor/visitor induction identifies relevant hazards and explains any control measures in place.
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CRITICAL
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Evidence to demonstrate compliance should include: 1. Induction brief
HAZARD IDENTIFICATION AND RISK MANAGEMENT
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5.1 The branch must demonstrate that programs to assess or develop control measures, using the hierarchy of controls are established.
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CRITICAL
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Evidence to demonstrate compliance should include: 1. Hazard register 2. Regular reviews of SWMS and take 5's 3. Traffic Management Plan Checklist completed
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5.2 The branch must demonstrate that it has a process for the conduct of hazard identification.
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CRITICAL
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Evidence to demonstrate compliance should include: 1. Branch audits 2. Completed Hazard Identification forms are made available to team members
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5.3 The branch must demonstrate an assessment has been conducted to identify and record all hazards and WHS risks and make it generally available.
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CRITICAL
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Evidence to demonstrate compliance should include: 1. Hazard register 2. Hazardous substances register 3. All SOP's in place 4. All relevant SWP's available to team members 5. Traffic Management Plan Checklist completed
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5.4 The branch must demonstrate that risk assessments of all hazards and WHS risks have been undertaken and recorded.
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CRITICAL
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Evidence to demonstrate compliance should include: 1. Hazard register 2. Risk assessments
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5.5 The branch must demonstrate that control measures are developed and recorded on all hazards and risks using the hierarchy of controls, and the information available to all team members.
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CRITICAL
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Evidence to demonstrate compliance should include: 1. SWMS 2. SOP's 3. SWP's
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5.6 The branch must demonstrate that reviews of the hazard/risk register are undertaken to identify opportunities to improve control measures.
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CRITICAL
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Evidence to demonstrate compliance should include: 1. Branch audit corrective actions completed 2. Traffic Management Plan Checklist completed 3. Resolved hazards indicated on hazard register
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5.7 The branch must demonstrate that the PPE policy is adhered to.
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Evidence to demonstrate compliance should include: 1. Site observation 2. PPE register 3. PPE Chart
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5.8 The branch must demonstrate that hazard registers control strategies that are implemented.
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CRITICAL
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Evidence to demonstrate compliance should include: 1. Hazard register 2. Risk control measures implemented
PLANT AND EQUIPMENT
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6.1 The branch must demonstrate that all plant and equipment has met WHS purchasing requirements.
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CRITICAL
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Evidence to demonstrate compliance should include: 1. Plant and equipment register 2. Spot check of plant and equipment 3. Risk assessments 4. SOP's in place
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6.2 The branch must demonstrate that it has a current record of all plant equipment used or stored in the branch.
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CRITICAL
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Evidence to demonstrate compliance should include: 1. Plant and equipment register
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6.3 The branch must demonstrate that all plant and equipment is serviced and maintained as per manufacturers requirements. And all equipment in use is serviceable.
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CRITICAL
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Evidence to demonstrate compliance should include: 1. Plant maintenance records 2. Inspect plant and equipment for serviceability i.e. racking 3. Test & Tag records
CONTRACTOR MANAGEMENT
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7.1 The branch must demonstrate that all contractors used are on the approved contractor list.
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CRITICAL
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Evidence to demonstrate compliance should include: 1. Spot check of contractor inductions, sign in register and approved contractor list
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7.2 The branch must demonstrate that contractors/visitors are not entering the workshop unaccompanied or without appropriate PPE.
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Evidence to demonstrate compliance should include: 1. Spot check
EMERGENCY PREPAREDNESS
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8.1 The branch must demonstrate that systems and resources to enable emergency preparedness management throughout the branch are provided.
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CRITICAL
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Evidence to demonstrate compliance should include: 1. Display site emergency listing 2. Emergency contact list 3. Current evacuation plans displayed 4. Designated assembly point 5. TBT 06 delivered and returned (annually)
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8.2 The branch must demonstrate that documented emergency response, evacuation and continuity plans have been developed and are current.
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Evidence to demonstrate compliance should include: 1. Emergency response plan
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8.3 The branch must demonstrate results of emergency plan exercises and events are documented.
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CRITICAL
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Evidence to demonstrate compliance should include: 1. Emergency response plan 2. Emergency evacuation exercises conducted annually
FIRST AID
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9.1 The branch must demonstrate that it has identified its first aid requirements and provides first aid resources.
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CRITICAL
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Evidence to demonstrate compliance should include: 1. FAK are maintained and replenished (every 3 months) 2. First Aid risk assessment has been conducted 3. FAK are stocked in line with FAK requirements
