OCC Workplace Safety & Environmental Inspection - Transport / Workshop

• Site conducted

  Select

• Date

  Date

• Inspection completed by

• Location
  Address

• Scope of inspection (i.e. if looking at a specific area detail, otherwise the report should be completed in full).

Documentation / Communication

• Is there an Employer Liability Certificate displayed on site?

  Yes

  No

  N/A

• Is there RAMS in place for all activities / equipment?

  Yes

  No

  N/A

• Has the significant findings been communicated to employees and adequate training given?

  Yes

  No

  N/A

• Have H&S Committee meetings been held as per the annual schedule?

  Yes

  No

  N/A

• Are actions arising from these meetings being closed out?

  Yes

  No

  N/A

• Is there a displayed Health and Safety Policy Statement, signed and dated on site?

  Yes

  No

  N/A

• Is there a displayed Quality and/or Environmental Policy Statement, signed and dated on site?

  Yes

  No

  N/A

• Are toolbox talks carried out to all employees and contractors (if applicable)?

  Yes

  No

  N/A

• When was the last toolbox talk conducted? Include details and photo evidence of sign off.

  Yes

  No

  N/A

Signage

• Is the HSENI Law poster displayed?

  Yes

  No

  N/A

• Is the HSENI Law poster completed and up to date?

  Yes

  No

  N/A

• Is there appropriate signage in place for the activities happening on site?

  Yes

  No

  N/A

• Is all signage legible and clean?

  Yes

  No

  N/A

• Are road signs used (as in the Highway Code) installed where necessary?

  Yes

  No

  N/A

• Are roadways marked where necessary e.g. to indicate the right of way at road junctions?

  Yes

  No

  N/A

First Aid

• Are there fully trained first aiders?

  Yes

  No

  N/A

• Is there signage displayed stating who the first aiders are?

  Yes

  No

  N/A

• Are first aid arrangements communicated to visitors, third parties?

  Yes

  No

  N/A

• Is first aid training within date?

  Yes

  No

  N/A

• Is there adequate first aid boxes on site?

  Yes

  No

  N/A

• Are the first aid boxes appropriate for the potential injuries which could occur?

  Yes

  No

  N/A

• Are first aid boxes checked in line with the company first aid policy?

  Yes

  No

  N/A

• Are these checks being recorded?

  Yes

  No

  N/A

• Is there a first aid risk assessment?

  Yes

  No

  N/A

Welfare Facilities

• Are toilets kept in a clean and orderly condition?

  Yes

  No

  N/A

• Is there warm and cold water?

  Yes

  No

  N/A

• Is there a 'warning hot water' sign in place?

  Yes

  No

  N/A

• Is there antibacterial hand soap available?

  Yes

  No

  N/A

• Is there suitable hand drying arrangements in place?

  Yes

  No

  N/A

• Is there drinking water available?

  Yes

  No

  N/A

• Is the cleaning rota being adhered to and completed in full?

  Yes

  No

  N/A

• Is there suitable changing rooms and lockers?

  Yes

  No

  N/A

Fire Precautions

• Are there fire wardens on site?

  Yes

  No

  N/A

• Are fire doors and escape routes clear?

  Yes

  No

  N/A

• Are combustible and flammable materials present only in the quantities needed for the job at hand?

  Yes

  No

  N/A

• Are combustible and flammable materials kept in containers during use?

  Yes

  No

  N/A

• Are hazardous materials stored in approved containers and away from ignition sources?

  Yes

  No

  N/A

• Are fire extinguishers inspected and located along commonly travelled routes, and close to possible ignition sources?

  Yes

  No

  N/A

• Are fire precautions checked internally i.e. fire alarms, emergency lighting, fire extinguishers?

  Yes

  No

  N/A

• Is fire procedures communicated to visitors and third parties?

  Yes

  No

  N/A

• Has a fire drill been completed in the past 6 months?

  Yes

  No

  N/A

• When was the last fire risk assessment held?

  Yes

  No

  N/A

Storage

• Are visual inspections completed of stored product / materials?

  Yes

  No

  N/A

• Is this visual inspection recorded?

  Yes

  No

  N/A

• Are pallets stacked directly on top of each other?

  Yes

  No

  N/A

• Are pallets overhanging on racking?

  Yes

  No

  N/A

• Is racking inspected annually by a competent person?

  Yes

  No

  N/A

Managing Workplace Transport

• Are supervisors, drivers and others, including contractors and visiting drivers, aware of the site rules and their responsibilities to help maintain a safe workplace and environment?

  Yes

  No

  N/A

• Are drivers driving with care i.e. using the correct routes, driving within the site speed limit and following site rules of pedestrian / vehicle safe distances?

  Yes

  No

  N/A

• Are there arrangements in place to ensure drivers and other employees have enough time to complete their work without rushing or working excessive hours?

  Yes

  No

  N/A

• Are safe methods of work being followed for coupling, uncoupling, securing loads and access, egress to vehicles?

  Yes

  No

  N/A

• Is maintenance being completed in line with the Operator Licence stipulated frequency?

  Yes

  No

  N/A

Site Layout and Internal Traffic Routes

• Are vehicles and pedestrians kept safely apart?

  Yes

  No

  N/A

• Are vehicle and pedestrian safe distances being adhered to?

  Yes

  No

  N/A

• Is there suitable pedestrian crossing places on vehicle routes?

  Yes

  No

  N/A

• Is there a safe pedestrian route that allows visiting drivers to report for instructions when entering the site?

  Yes

  No

  N/A

• Is there a properly designed and signed one way system used on vehicle routes within the workplace (where possible)?

  Yes

  No

  N/A

• Are there adequate numbers of suitable and safe parking places for all vehicles and are they used?

  Yes

  No

  N/A

• Is the level of lighting in each area sufficient for the pedestrian and vehicle activity?

  Yes

  No

  N/A

Vehicle Traffic Route suitability

• Are they wide enough?

  Yes

  No

  N/A

• Do they have firm and even surfaces?

  Yes

  No

  N/A

• Are they free from obstructions and other hazards?

  Yes

  No

  N/A

• Are they well maintained?

  Yes

  No

  N/A

• Do they avoid sharp or blind bends?

  Yes

  No

  N/A

Coupling / uncoupling

• Are the tractor and trailer parking brakes always applied before the hoses are disconnected?

  Yes

  No

  N/A

• Do drivers check the ground will support the trailer and landing legs before uncoupling?

  Yes

  No

  N/A

• Are landing legs always fully extended, properly padded and locked in place as necessary?

  Yes

  No

  N/A

• Is the platform area behind the tractor unit kept clear, as clean as possible and well lit to help prevent falls?

  Yes

  No

  N/A

Loading / Unloading Activities

• Are loading/unloading operations carried out in an area away from passing traffic, pedestrians and others not involved in the loading/unloading operation?

  Yes

  No

  N/A

• Are the load(s), the delivery vehicle(s) and the handling vehicle(s) compatible with each other?

  Yes

  No

  N/A

• Are loading/unloading activities carried out on ground that is flat, firm and free from potholes?

  Yes

  No

  N/A

• Are the vehicles braked and/or stabilised, as appropriate, to prevent unsafe movements during loading/unloading operations?

  Yes

  No

  N/A

• Are systems in place to prevent vehicles driving away while they are still being (un)loaded?

  Yes

  No

  N/A

• Are drivers and others kept in a safe place away from the vehicle during (un)loading?

  Yes

  No

  N/A

• If drivers need to observe loading, is there a clearly marked, safe area for them to do this?

  Yes

  No

  N/A

• Has the need for people to go onto the load area of the vehicle been eliminated where possible and, if not, is safe access provided and used?

  Yes

  No

  N/A

• Is appropriate lifting equipment available for (un)loading vehicles?

  Yes

  No

  N/A

• Is loading/unloading carried out so that, as far as possible, the load is spread evenly to avoid the vehicle or trailer becoming unstable?

  Yes

  No

  N/A

• Are checks made to ensure loads are adequately secured and arranged so that they cannot move about?

  Yes

  No

  N/A

• Are checks made to make sure vehicles are not loaded beyond their capacity before they leave the site?

  Yes

  No

  N/A

Tipping

• Do visiting drivers report to the site manager for any relevant instructions before tipping?

  Yes

  No

  N/A

• Are non-essential staff excluded from tipping areas?

  Yes

  No

  N/A

• Does tipping take place on ground that is level and stable, where there are no overhead hazards such as power lines, pipework etc?

  Yes

  No

  N/A

• Where sites are not level and stable, are the tipping faces safe for vehicles involved in tipping operations, eg compacted with no side slopes?

  Yes

  No

  N/A

• Are suitably sized wheel stops provided for reversing tipping vehicles?

  Yes

  No

  N/A

• Are tailgates secured open before tipping or removed completely when necessary?

  Yes

  No

  N/A

• Do drivers check their loads are evenly distributed across the vehicle before tipping?

  Yes

  No

  N/A

• Do drivers know what to do if loads stick while tipping?

  Yes

  No

  N/A

• Do drivers always make sure the body is completely empty, and drive no more than a few metres forward to ensure the load is clear?

  Yes

  No

  N/A

• Is there a system of maintenance in place for the tipper and the tipping mechanism?

  Yes

  No

  N/A

Sheeting / Unsheeting

• Can the sheeting operation be carried out from the ground?

  Yes

  No

  N/A

• Are sheeting/unsheeting operations carried out in safe parts of the workplace, away from passing traffic and pedestrians and sheltered from strong winds and bad weather?

  Yes

  No

  N/A

• Are the vehicles parked on level ground with their parking brakes on and the ignition key removed?

  Yes

  No

  N/A

• Do you use automatic or mechanical sheeting systems to avoid the need for manual sheeting?

  Yes

  No

  N/A

• Where manual sheeting is unavoidable, is there a system in place which avoids the need for a person to climb on the vehicle or load, eg by sheeting from the ground or providing a platform from which loads can be sheeted?

  Yes

  No

  N/A

Work at Height on Vehicles

• Do you avoid work at height where it is reasonably practicable to do so, eg by doing work from the ground?

  Yes

  No

  N/A

• Where work at height cannot be avoided, do you prevent falls using an existing safe place of work or the right type of equipment, eg a suitable platform or a gantry with guard rails?

  Yes

  No

  N/A

• Where the risk of a fall cannot be eliminated, do you minimise the distance and consequences of a fall, eg using a personal fall-protection system?

  Yes

  No

  N/A

• Are surfaces slip-resistant where people need to walk on vehicles?

  Yes

  No

  N/A

Vehicle Maintenance

• Is there a regular preventative maintenance programme for every vehicle, carried out at set times or mileage (eg in accordance with manufacturer’s instructions)?

  Yes

  No

  N/A

• Is there a system for reporting faults on the vehicle and associated equipment and carrying out remedial work?

  Yes

  No

  N/A

• Where vehicle attachments lift people or objects, are thorough examinations carried out by a competent person?

  Yes

  No

  N/A

• Do drivers carry out basic safety checks before using the vehicle?

  Yes

  No

  N/A

Chemical Storage & Flammable Materials

• Are chemicals stored in the designated area?

  Yes

  No

  N/A

• Is bunding in place for all chemicals?

  Yes

  No

  N/A

• Are safety data sheets and COSHH assessments available for all chemicals?

  Yes

  No

  N/A

• Is health surveillance required for chemicals completed? (if yes detail in notes)

  Yes

  No

  N/A

• If follow up is required from health surveillance has this been completed?

  Yes

  No

  N/A

Non Road Vehicles

• Has specific vehicle training been completed and is it in date?

  Yes

  No

  N/A

• Are pre use inspections being completed?

  Yes

  No

  N/A

• Are defects being closed out and evidenced?

  Yes

  No

  N/A

• Are seatbelts being worn?

  Yes

  No

  N/A

• Are keys being left in vehicles when they are not in use?

  Yes

  No

  N/A

• Are non road vehicles being driven and used in compliance with training and RAMS?

  Yes

  No

  N/A

Workplace Machinery

• Are pre use inspections being completed on machinery?

  Yes

  No

  N/A

• Is there a maintenance program in place for machinery?

  Yes

  No

  N/A

• Are employees trained in the machinery they are using?

  Yes

  No

  N/A

• Are emergency stops clear and working?

  Yes

  No

  N/A

• Are all guards in place?

  Yes

  No

  N/A

• Is there any moving parts of the machine exposed which could cause injury to persons?

  Yes

  No

  N/A

LOLER

• Has all applicable equipment been subject to a statutory inspection (thorough examination) at the appropriate interval?

  Yes

  No

  N/A

• Is there a system in place to manage this to ensure it is inspected within the required timeframe?

  Yes

  No

  N/A

Noise

• Has a noise assessment been carried out?

  Yes

  No

  N/A

• Are area levels identified as being over 80dB?

  Yes

  No

  N/A

• Are area levels identified as being over 85dB?

  Yes

  No

  N/A

• Is hearing protection mandatory in these areas?

  Yes

  No

  N/A

• Is health surveillance being completed with applicable employees?

  Yes

  No

  N/A

• Have measures been taken to reduce the noise at the source?

  Yes

  No

  N/A

Workplace Health

• Has workplace health been considered for all work activities?

  Yes

  No

  N/A

• Does the company complete health surveillance in relation to activities completed?

  Yes

  No

  N/A

• Has the company produced, implemented and communicated a mental health at work plan?

  Yes

  No

  N/A

• Is your organisation providing employees with good working conditions, ensuring they have a healthy work life balance?

  Yes

  No

  N/A

• Is your organisation promoting mental health awareness among employees?

  Yes

  No

  N/A

• Is your organisation routinely monitoring employee mental health and wellbeing in my workplace?

  Yes

  No

  N/A

• Does your organisation promote effective people management, ensuring all employees have a regular conversation about their health and wellbeing?

  Yes

  No

  N/A

• Does your organisation encourage open conversations about mental health and the support available?

  Yes

  No

  N/A

PPE

• Does the company provide appropriate PPE to employees?

  Yes

  No

  N/A

• Is this PPE signed for by employees?

  Yes

  No

  N/A

• Were employees wearing PPE identified in RAMS during the safety tour?

  Yes

  No

  N/A

• Is there an appropriate replacement policy for PPE?

  Yes

  No

  N/A

• is there adequate storage arrangements for PPE?

  Yes

  No

  N/A

Incident Management

• Has there been any incidents / near misses since previous inspection?

  Yes

  No

  N/A

• If 'Yes' has a root cause investigation been completed and appropriate preventative action been implemented?

  Yes

  No

  N/A

• Was the action taken communicated to employees and effective?

  Yes

  No

  N/A

• Was the RAMS reviewed and updated as required?

  Yes

  No

  N/A

• Has there been any trends identified from recent incidents?

  Yes

  No

  N/A

Environmental Controls

• Is bunding in good condition? i.e. free from cracks or damage

  Yes

  No

  N/A

• Is there water or chemicals within the bund?

  Yes

  No

  N/A

• Are fuel tanks in good condition? i.e. free from cracks or damage

  Yes

  No

  N/A

• Is there evidence of spillages on site?

  Yes

  No

  N/A

• Are spill kits available on site?

  Yes

  No

  N/A

• Are spill bins clearly marked and being used?

  Yes

  No

  N/A

• Is there an interceptor on site?

  Yes

  No

  N/A

• Is content disposed of by an approved contractor?

  Yes

  No

  N/A

• Is it inspected by a competent person periodically?

  Yes

  No

  N/A

• Is applicable equipment switched off when not in use? i.e. vehicles, office, canteen equipment

  Yes

  No

  N/A

• Is there evidence of littering on site?

  Yes

  No

  N/A

• Are waste bins / skips being used to dispose of general waste?

  Yes

  No

  N/A

• Is firefighting equipment available should it be needed?

  Yes

  No

  N/A

Housekeeping

• Is there any eating and drinking evidence found outside of designed eating area?

  Yes

  No

  N/A

• Is there adequate housekeeping equipment & supplies in place?

  Yes

  No

  N/A

• Are flammable materials paints, solvents and other flammables stored in metal cabinet: oily rags in metal containers?

  Yes

  No

  N/A

• No materials or products are stored against the premises?

  Yes

  No

  N/A

• Suitable pest control used (if required)?

  Yes

  No

  N/A

• Is there a pest control folder with full details of location of traps etc (if pest control used)?

  Yes

  No

  N/A

Electricity

• If portable heaters are used, are they in good condition?

  Yes

  No

  N/A

• Has electrical appliances been PAT tested? Include dates here of samples inspected.

  Yes

  No

  N/A

• Were electrical appliances in good condition with no broken plugs, sockets, switches, no frayed or defective leads?

  Yes

  No

  N/A

• Has fixed installation electric testing occurred? NICEIC- Include date here.

  Yes

  No

  N/A

• Are electrical sockets being used correctly? E.g. not overloaded or broken.

  Yes

  No

  N/A

Office Area

• Are offices clean and tidy?

  Yes

  No

  N/A

• Is there enough room for all office staff to use the area?

  Yes

  No

  N/A

• Area free from any trip hazards?

  Yes

  No

  N/A

• Were employees present at time of audit?

  Yes

  No

  N/A

• Were there 0 issues raised with employees?

  Yes

  No

  N/A

• Is there an office risk assessment in place?

  Yes

  No

  N/A

Kitchen Area

• Is there a kitchen area?

  Yes

  No

  N/A

• Is the cooker hood, vent, fan and duct in good condition and free from grease?

  Yes

  No

  N/A

• Date of Last Cleaning of cooker?

  Date

• Is there a fire blanket/fire extinguishers in the area incase of an emergency?

  Yes

  No

  N/A

Smoking

• Are there designated smoking areas in place?

  Yes

  No

  N/A

• Is there adequate no smoking signage?

  Yes

  No

  N/A

• Was unauthorised smoking areas free from evidence of smoking?

  Yes

  No

  N/A

• Are there adequate supply of large non-combustible ashtrays in all approved smoking areas?

  Yes

  No

  N/A

Car Park

• Is there enough spaces in the carpark for all employees?

  Yes

  No

  N/A

• Is the carpark and surrounding area being maintained?

  Yes

  No

  N/A

Site Security

• Is the premises secure?

  Yes

  No

  N/A

• Is there CCTV on the premises?

  Yes

  No

  N/A

• Are keyholders aware of their role and responsibilities?

  Yes

  No

  N/A

Waste Area

• Is there sufficient space for the waste to be stored?

  Yes

  No

  N/A

• Is there sufficient sized waste containers being used?

  Yes

  No

  N/A

• Is all waste segregated?

  Yes

  No

  N/A

Industrial Hygiene

• Are there any industrial hygiene hazards in the work activities conducted?

  Yes

  No

  N/A

• Has the site had an industrial hygiene survey completed before?

  Yes

  No

  N/A

• Does the manager have any industrial hygiene concerns? Please provide details here.

• Respirable / Dust

  Yes

  No

  N/A

• Is respirable and/or total dust controlled?

  Yes

  No

  N/A

• Source and location of where this is applicable.

• Welding

  Yes

  No

  N/A

• Is welding fumes controlled?

  Yes

  No

  N/A

• Has a welding survey been conducted?

  Yes

  No

  N/A

• Noise

  Yes

  No

  N/A

• Does the site have a noise map?

  Yes

  No

  N/A

• Are noise levels controlled?

  Yes

  No

  N/A

• Is there warning signage in areas which alert others to excessive noise?

  Yes

  No

  N/A

• Is PPE/noise cancelling equipment provided to help with the reduction of noise?

  Yes

  No

  N/A

• Using a sound level meter, please take readings and pictures of the top two noise sources observed at the time of audit.

  Yes

  No

  N/A

• Industrial Hygiene Risk Level

  Low

  Medium

  High

Actions Required

• If actions arise, have they been agreed with client representative?

  Agreed

  Not agreed

• All actions raised to be added to the Company's action plan register?

  Yes

  No

  N/A

Summary

• All outstanding actions completed from last visit report?

  Yes

  No

  N/A

• Work Areas Inspected

  Pass

  Fail

  N/A

• Audit Result

  Pass

  Fail

  N/A

• Assessor Comments

• Inspection conducted

  Date

• Report issue date

  Date

• Signature of the Health and Safety Assessor

  Sign