Title Page

  • Site conducted

  • Date

  • Inspection completed by

  • Location
  • Scope of inspection (i.e. if looking at a specific area detail, otherwise the report should be completed in full).

Safety Inspection

Documentation / Communication

  • Is there an Employer Liability Certificate displayed on site?

  • Is there RAMS in place for all activities / equipment?

  • Has the significant findings been communicated to employees and adequate training given?

  • Have H&S Committee meetings been held as per the annual schedule?

  • Are actions arising from these meetings being closed out?

  • Is there a displayed Health and Safety Policy Statement, signed and dated on site?

  • Is there a displayed Quality and/or Environmental Policy Statement, signed and dated on site?

  • Are toolbox talks carried out to all employees and contractors (if applicable)?

  • When was the last toolbox talk conducted? Include details and photo evidence of sign off.

Signage

  • Is the HSENI Law poster displayed?

  • Is the HSENI Law poster completed and up to date?

  • Is there appropriate signage in place for the activities happening on site?

  • Is all signage legible and clean?

  • Are road signs used (as in the Highway Code) installed where necessary?

  • Are roadways marked where necessary e.g. to indicate the right of way at road junctions?

First Aid

  • Are there fully trained first aiders?

  • Is there signage displayed stating who the first aiders are?

  • Are first aid arrangements communicated to visitors, third parties?

  • Is first aid training within date?

  • Is there adequate first aid boxes on site?

  • Are the first aid boxes appropriate for the potential injuries which could occur?

  • Are first aid boxes checked in line with the company first aid policy?

  • Are these checks being recorded?

  • Is there a first aid risk assessment?

Welfare Facilities

  • Are toilets kept in a clean and orderly condition?

  • Is there warm and cold water?

  • Is there a 'warning hot water' sign in place?

  • Is there antibacterial hand soap available?

  • Is there suitable hand drying arrangements in place?

  • Is there drinking water available?

  • Is the cleaning rota being adhered to and completed in full?

  • Is there suitable changing rooms and lockers?

Fire Precautions

  • Are there fire wardens on site?

  • Are fire doors and escape routes clear?

  • Are combustible and flammable materials present only in the quantities needed for the job at hand?

  • Are combustible and flammable materials kept in containers during use?

  • Are hazardous materials stored in approved containers and away from ignition sources?

  • Are fire extinguishers inspected and located along commonly travelled routes, and close to possible ignition sources?

  • Are fire precautions checked internally i.e. fire alarms, emergency lighting, fire extinguishers?

  • Is fire procedures communicated to visitors and third parties?

  • Has a fire drill been completed in the past 6 months?

  • When was the last fire risk assessment held?

Storage

  • Are visual inspections completed of stored product / materials?

  • Is this visual inspection recorded?

  • Are pallets stacked directly on top of each other?

  • Are pallets overhanging on racking?

  • Is racking inspected annually by a competent person?

Managing Workplace Transport

  • Are supervisors, drivers and others, including contractors and visiting drivers, aware of the site rules and their responsibilities to help maintain a safe workplace and environment?

  • Are drivers driving with care i.e. using the correct routes, driving within the site speed limit and following site rules of pedestrian / vehicle safe distances?

  • Are there arrangements in place to ensure drivers and other employees have enough time to complete their work without rushing or working excessive hours?

  • Are safe methods of work being followed for coupling, uncoupling, securing loads and access, egress to vehicles?

  • Is maintenance being completed in line with the Operator Licence stipulated frequency?

Site Layout and Internal Traffic Routes

  • Are vehicles and pedestrians kept safely apart?

  • Are vehicle and pedestrian safe distances being adhered to?

  • Is there suitable pedestrian crossing places on vehicle routes?

  • Is there a safe pedestrian route that allows visiting drivers to report for instructions when entering the site?

  • Is there a properly designed and signed one way system used on vehicle routes within the workplace (where possible)?

  • Are there adequate numbers of suitable and safe parking places for all vehicles and are they used?

  • Is the level of lighting in each area sufficient for the pedestrian and vehicle activity?

Vehicle Traffic Route suitability

  • Are they wide enough?

  • Do they have firm and even surfaces?

  • Are they free from obstructions and other hazards?

  • Are they well maintained?

  • Do they avoid sharp or blind bends?

Coupling / uncoupling

  • Are the tractor and trailer parking brakes always applied before the hoses are disconnected?

  • Do drivers check the ground will support the trailer and landing legs before uncoupling?

  • Are landing legs always fully extended, properly padded and locked in place as necessary?

  • Is the platform area behind the tractor unit kept clear, as clean as possible and well lit to help prevent falls?

Loading / Unloading Activities

  • Are loading/unloading operations carried out in an area away from passing traffic, pedestrians and others not involved in the loading/unloading operation?

  • Are the load(s), the delivery vehicle(s) and the handling vehicle(s) compatible with each other?

  • Are loading/unloading activities carried out on ground that is flat, firm and free from potholes?

  • Are the vehicles braked and/or stabilised, as appropriate, to prevent unsafe movements during loading/unloading operations?

  • Are systems in place to prevent vehicles driving away while they are still being (un)loaded?

  • Are drivers and others kept in a safe place away from the vehicle during (un)loading?

  • If drivers need to observe loading, is there a clearly marked, safe area for them to do this?

  • Has the need for people to go onto the load area of the vehicle been eliminated where possible and, if not, is safe access provided and used?

  • Is appropriate lifting equipment available for (un)loading vehicles?

  • Is loading/unloading carried out so that, as far as possible, the load is spread evenly to avoid the vehicle or trailer becoming unstable?

  • Are checks made to ensure loads are adequately secured and arranged so that they cannot move about?

  • Are checks made to make sure vehicles are not loaded beyond their capacity before they leave the site?

Tipping

  • Do visiting drivers report to the site manager for any relevant instructions before tipping?

  • Are non-essential staff excluded from tipping areas?

  • Does tipping take place on ground that is level and stable, where there are no overhead hazards such as power lines, pipework etc?

  • Where sites are not level and stable, are the tipping faces safe for vehicles involved in tipping operations, eg compacted with no side slopes?

  • Are suitably sized wheel stops provided for reversing tipping vehicles?

  • Are tailgates secured open before tipping or removed completely when necessary?

  • Do drivers check their loads are evenly distributed across the vehicle before tipping?

  • Do drivers know what to do if loads stick while tipping?

  • Do drivers always make sure the body is completely empty, and drive no more than a few metres forward to ensure the load is clear?

  • Is there a system of maintenance in place for the tipper and the tipping mechanism?

Sheeting / Unsheeting

  • Can the sheeting operation be carried out from the ground?

  • Are sheeting/unsheeting operations carried out in safe parts of the workplace, away from passing traffic and pedestrians and sheltered from strong winds and bad weather?

  • Are the vehicles parked on level ground with their parking brakes on and the ignition key removed?

  • Do you use automatic or mechanical sheeting systems to avoid the need for manual sheeting?

  • Where manual sheeting is unavoidable, is there a system in place which avoids the need for a person to climb on the vehicle or load, eg by sheeting from the ground or providing a platform from which loads can be sheeted?

Work at Height on Vehicles

  • Do you avoid work at height where it is reasonably practicable to do so, eg by doing work from the ground?

  • Where work at height cannot be avoided, do you prevent falls using an existing safe place of work or the right type of equipment, eg a suitable platform or a gantry with guard rails?

  • Where the risk of a fall cannot be eliminated, do you minimise the distance and consequences of a fall, eg using a personal fall-protection system?

  • Are surfaces slip-resistant where people need to walk on vehicles?

Vehicle Maintenance

  • Is there a regular preventative maintenance programme for every vehicle, carried out at set times or mileage (eg in accordance with manufacturer’s instructions)?

  • Is there a system for reporting faults on the vehicle and associated equipment and carrying out remedial work?

  • Where vehicle attachments lift people or objects, are thorough examinations carried out by a competent person?

  • Do drivers carry out basic safety checks before using the vehicle?

Chemical Storage & Flammable Materials

  • Are chemicals stored in the designated area?

  • Is bunding in place for all chemicals?

  • Are safety data sheets and COSHH assessments available for all chemicals?

  • Is health surveillance required for chemicals completed? (if yes detail in notes)

  • If follow up is required from health surveillance has this been completed?

Non Road Vehicles

  • Has specific vehicle training been completed and is it in date?

  • Are pre use inspections being completed?

  • Are defects being closed out and evidenced?

  • Are seatbelts being worn?

  • Are keys being left in vehicles when they are not in use?

  • Are non road vehicles being driven and used in compliance with training and RAMS?

Workplace Machinery

  • Are pre use inspections being completed on machinery?

  • Is there a maintenance program in place for machinery?

  • Are employees trained in the machinery they are using?

  • Are emergency stops clear and working?

  • Are all guards in place?

  • Is there any moving parts of the machine exposed which could cause injury to persons?

LOLER

  • Has all applicable equipment been subject to a statutory inspection (thorough examination) at the appropriate interval?

  • Is there a system in place to manage this to ensure it is inspected within the required timeframe?

Noise

  • Has a noise assessment been carried out?

  • Are area levels identified as being over 80dB?

  • Are area levels identified as being over 85dB?

  • Is hearing protection mandatory in these areas?

  • Is health surveillance being completed with applicable employees?

  • Have measures been taken to reduce the noise at the source?

Workplace Health

  • Has workplace health been considered for all work activities?

  • Does the company complete health surveillance in relation to activities completed?

  • Has the company produced, implemented and communicated a mental health at work plan?

  • Is your organisation providing employees with good working conditions, ensuring they have a healthy work life balance?

  • Is your organisation promoting mental health awareness among employees?

  • Is your organisation routinely monitoring employee mental health and wellbeing in my workplace?

  • Does your organisation promote effective people management, ensuring all employees have a regular conversation about their health and wellbeing?

  • Does your organisation encourage open conversations about mental health and the support available?

PPE

  • Does the company provide appropriate PPE to employees?

  • Is this PPE signed for by employees?

  • Were employees wearing PPE identified in RAMS during the safety tour?

  • Is there an appropriate replacement policy for PPE?

  • is there adequate storage arrangements for PPE?

Incident Management

  • Has there been any incidents / near misses since previous inspection?

  • If 'Yes' has a root cause investigation been completed and appropriate preventative action been implemented?

  • Was the action taken communicated to employees and effective?

  • Was the RAMS reviewed and updated as required?

  • Has there been any trends identified from recent incidents?

Environmental Controls

  • Is bunding in good condition? i.e. free from cracks or damage

  • Is there water or chemicals within the bund?

  • Are fuel tanks in good condition? i.e. free from cracks or damage

  • Is there evidence of spillages on site?

  • Are spill kits available on site?

  • Are spill bins clearly marked and being used?

  • Is there an interceptor on site?

  • Is content disposed of by an approved contractor?

  • Is it inspected by a competent person periodically?

  • Is applicable equipment switched off when not in use? i.e. vehicles, office, canteen equipment

  • Is there evidence of littering on site?

  • Are waste bins / skips being used to dispose of general waste?

  • Is firefighting equipment available should it be needed?

Housekeeping

  • Is there any eating and drinking evidence found outside of designed eating area?

  • Is there adequate housekeeping equipment & supplies in place?

  • Are flammable materials paints, solvents and other flammables stored in metal cabinet: oily rags in metal containers?

  • No materials or products are stored against the premises?

  • Suitable pest control used (if required)?

  • Is there a pest control folder with full details of location of traps etc (if pest control used)?

Electricity

  • If portable heaters are used, are they in good condition?

  • Has electrical appliances been PAT tested? Include dates here of samples inspected.

  • Were electrical appliances in good condition with no broken plugs, sockets, switches, no frayed or defective leads?

  • Has fixed installation electric testing occurred? NICEIC- Include date here.

  • Are electrical sockets being used correctly? E.g. not overloaded or broken.

Office Area

  • Are offices clean and tidy?

  • Is there enough room for all office staff to use the area?

  • Area free from any trip hazards?

  • Were employees present at time of audit?

  • Were there 0 issues raised with employees?

  • Is there an office risk assessment in place?

Kitchen Area

  • Is there a kitchen area?

  • Is the cooker hood, vent, fan and duct in good condition and free from grease?

  • Date of Last Cleaning of cooker?

  • Is there a fire blanket/fire extinguishers in the area incase of an emergency?

Smoking

  • Are there designated smoking areas in place?

  • Is there adequate no smoking signage?

  • Was unauthorised smoking areas free from evidence of smoking?

  • Are there adequate supply of large non-combustible ashtrays in all approved smoking areas?

Car Park

  • Is there enough spaces in the carpark for all employees?

  • Is the carpark and surrounding area being maintained?

Site Security

  • Is the premises secure?

  • Is there CCTV on the premises?

  • Are keyholders aware of their role and responsibilities?

Waste Area

  • Is there sufficient space for the waste to be stored?

  • Is there sufficient sized waste containers being used?

  • Is all waste segregated?

Industrial Hygiene

  • Are there any industrial hygiene hazards in the work activities conducted?

  • Has the site had an industrial hygiene survey completed before?

  • Does the manager have any industrial hygiene concerns? Please provide details here.

  • Respirable / Dust

  • Is respirable and/or total dust controlled?

  • Source and location of where this is applicable.

  • Welding

  • Is welding fumes controlled?

  • Has a welding survey been conducted?

  • Noise

  • Does the site have a noise map?

  • Are noise levels controlled?

  • Is there warning signage in areas which alert others to excessive noise?

  • Is PPE/noise cancelling equipment provided to help with the reduction of noise?

  • Using a sound level meter, please take readings and pictures of the top two noise sources observed at the time of audit.

  • Industrial Hygiene Risk Level

Actions Required

  • If actions arise, have they been agreed with client representative?

  • All actions raised to be added to the Company's action plan register?

Summary

  • All outstanding actions completed from last visit report?

  • Work Areas Inspected

  • Audit Result

  • Assessor Comments

  • Inspection conducted

  • Report issue date

  • Signature of the Health and Safety Assessor

The templates available in our Public Library have been created by our customers and employees to help get you started using SafetyCulture's solutions. The templates are intended to be used as hypothetical examples only and should not be used as a substitute for professional advice. You should seek your own professional advice to determine if the use of a template is permissible in your workplace or jurisdiction. You should independently determine whether the template is suitable for your circumstances.