OE Audit

All receipts were done and raised GRNs on valid documents received from the clients

If No for above the required approvals were obtained and process mentioned on the manuals was followed

Receipt of MSDS or equivalent document to get the storage and handling information of the product

Maintaining a document to tally and ensure the quality and the quantity of goods received at the time of unloading

All printed GRNs were signed by respective assigned executives or the written direction given by company head authorizing nominated personnel to authorize GRN

Copies of the authorized GRNs were filed with required supporting document

Supporting documents of consignment were properly filed

Availability of specimen signatures or mail addresses list authorized by one of the client's valid officer, from all client's with regards to authorizing of delivery orders to release goods

All issues were done and raised GDN on valid delivery orders received

No cargo was released on orders received via email if order details can be altered by someone prior to order processing

Maintaining a document to tally and ensure the quality and the quantity of goods issued at the time of loading

Valid verification is done to identify and certify the truck that comes for collection of cargo from the warehouse

Proper acknowledgments were taken and PODs are collected for all goods released / delivered

All printed GDNs were authorized by the respective executive or an executive nominated by company head for authorization

Supporting documents of outward were properly filed

All VAS activities are started with availability of Client approved sample and guideline documents

Specimen sample is displayed on VAS table during the period of performing the particular VAS activity

Quality inspections are carried out and maintain quality assurance documents

Day end reconciliation is carried out for the products/materials handled in VAS floor and is signed by the officer in charge VAS floor on daily basis

All goods are not just kept on the floor

Product compatibility is critically considered for storing of Goods

100% adherence to cargo labels / instructions on packaging

No MHE aisles are blocked disrupting the MHE movement

Assign designated area for empty pallet storage, cleaning equipment and MHE parking

The required gap of 0.9m is kept from cargo stacks to wall

The required gap of 0.5m is kept from light level (roof) to cargo stack

Warehouse space occupancy is less than 90% and if beyond 90% appropriate actions are taken to ensure safe work environment

Damaged and expired stocks are not kept with salable /approved stock

Maintain housekeeping within warehouse and surrounding more than 90%

All other storage best practices were adhered 100%

A responsible person nominated by Head of the Company or Head of Compliance is available within the site for health and safety

Availability of documents to prove that hazard identification and risk assessment is done for the site

Availability of site specific safety/ security/ quality signage , site map and instructions within the site in local language

Safety briefing is given for new recruits, contractors, visitors and records are maintained

All staff /workers/visitors wear necessary PPE within the site

All lifting and other equipment used for handling goods are periodically checked and certified. Certificates are available at site

A proper comprehensive fire fighting system is in place with a fire certificate for the site

A proper electrical survey is done and certificate is available at site

An active fire fighting team is available and names & positions are displayed within the site

An active First aid Team is available at site with necessary first aid requirements

A properly maintained pest control system in place to prevent damage to goods from termite/rats and birds

Driver and truck disciplinary at the dock is maintained as per manual instruction

All other quality/health and safety best practices mentioned on the manual were adhered 100%

Monthly system /inventory reconciliations were done for all clients whose inventories are managed

Cycle count plans for all clients are available

100% cycle counts were done as per cycle count plan

Stock discrepancies are identified during the cycle count were sorted out as per procedure set

A proper security survey was conducted and staff assigned to the site is satisfied with existing security system. Survey records available

Availability of 24h adequate security service

Availability of proper sealing methods/daily sealing certificate as per manual

Opening /locking procedure is available approved by Head of Security with 100% execution

Security measures mentioned on the manual were adhered 100%

All active clients are having valid agreement

All active suppliers are having valid agreement

Monthly HK audits were done and reports are filed

Monthly security audits were done and reports are filed

Monthly safety audits were done and reports are filed