Information
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Office
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Location
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Conducted on
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Prepared by
1. Sort: remove non-essential workplace items
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1.1 Is there a process to identify and remove unnecessary items?
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1.2 Has unneeded equipment, storage, furniture, etc. been removed?
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1.3 Has unneeded items on walls / notice boards / desk panels etc. been removed? Is the information current?
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1.4 Are entrances, aisles, stairways, corners, etc. free of items / rubbish?
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1.5 Has unneeded documents (e.g. paper, folders), materials and supplies been removed from drawers, cabinets, work surfaces and storage areas?
2. Straighten / Set in Order: a place for everything and everything in its place
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2.1 Do all items have a specific location?
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2.2 Are shared drawers, cabinets, work surfaces and storage areas clearly labeled and well organised?
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2.3 Are desk areas, trays, reference material and folders clearly labeled and well organised?
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2.4 Are all items placed in their proper location?
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2.5 Can files / items be located in line with these rules?<br>- Within 30 seconds if item is on your desk<br>- Between 1 to 2 minutes if the item is in a filing cabinet<br>- Within 5 minutes if the item is filed in the storage area
3. Sweep / Shine: maintain a clean and safe work environment
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3.1 Is equipment, work surfaces, storage areas and shared areas clean and maintained regularly?
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3.2 Is rubbish and recyclables collected and disposed of correctly?
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3.3 Are desk areas and computers free from clutter and documents filed correctly?
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3.4 Are labels and signs clean and easily readable?
4. Standardise: establish a process to monitor and maintain the first 3 S's
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4.1 Have specific cleaning and organising tasks been developed and assigned for the work area?
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4.2 Have staff been trained and have a full understanding of 5S procedures?
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4.3 Are 5S standards clearly displayed?
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4.4 Are visual management tools in place to identify if work is complete?
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4.5 Have materials previously identified as non-essential returned to the workplace?
5. Sustain: use self-discipline to keep the 5S workplace
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5.1 Is there a team who is responsible to champion the 5S initiative? Is 5S discussed at team huddles, meetings, management meetings, etc.?
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5.2 Has the whole team (including management) participated in 5S activity (e.g. event or audit) within the past 3 months?
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5.3 Is 5S documentation and instructions current and followed (e.g. cleaning schedules, work procedures)?
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5.4 Are 5S audits done monthly and improvement actions completed prior to the next audit?
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5.5 Is the team recognised for taking the initiative and making improvements to the workplace?
6. Safety
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6.1 Is there any material or equipment creating a hazard in the work area (e.g. cables, chords, rubbish, equipment)?
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6.2 Are all electrical sources safe and well maintained?
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6.3 Is all safety equipment / information (e.g. emergency evacuation procedures, fire extinguishers, first aid kits, etc.) clearly displayed and unobstructed?
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6.4 Is the desk arrangement for each employee ergonomically sound?<br>Please check:<br>- monitor (vision level with centre of screen and approx arms length away)<br>- mouse (close to body)<br>- keyboard (positioned enabling elbows at minimum 90 degrees and close by persons side)<br>- seat height / back rest (adjusted correctly allowing knees at minimum 90 degrees and feet flat on the floor)
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6.5 Is the Environmental, Health & Safety board kept up to date including near miss reporting, qualifications and training for WH&S committee members, Fire Wardens and First Aid Officers, and any other relevant safety matters reported as and when occurs?
