1. Sort: remove non-essential workplace items

1.1 Is there a process to identify and remove unnecessary items?

1.2 Has unneeded equipment, storage, furniture, etc. been removed?

1.3 Has unneeded items on walls / notice boards / desk panels etc. been removed? Is the information current?

1.4 Are entrances, aisles, stairways, corners, etc. free of items / rubbish?

1.5 Has unneeded documents (e.g. paper, folders), materials and supplies been removed from drawers, cabinets, work surfaces and storage areas?

2. Straighten / Set in Order: a place for everything and everything in its place

2.1 Do all items have a specific location?

2.2 Are shared drawers, cabinets, work surfaces and storage areas clearly labeled and well organised?

2.3 Are desk areas, trays, reference material and folders clearly labeled and well organised?

2.4 Are all items placed in their proper location?

2.5 Can files / items be located in line with these rules?
- Within 30 seconds if item is on your desk
- Between 1 to 2 minutes if the item is in a filing cabinet
- Within 5 minutes if the item is filed in the storage area

3. Sweep / Shine: maintain a clean and safe work environment

3.1 Is equipment, work surfaces, storage areas and shared areas clean and maintained regularly?

3.2 Is rubbish and recyclables collected and disposed of correctly?

3.3 Are desk areas and computers free from clutter and documents filed correctly?

3.4 Are labels and signs clean and easily readable?

4. Standardise: establish a process to monitor and maintain the first 3 S's

4.1 Have specific cleaning and organising tasks been developed and assigned for the work area?

4.2 Have staff been trained and have a full understanding of 5S procedures?

4.3 Are 5S standards clearly displayed?

4.4 Are visual management tools in place to identify if work is complete?

4.5 Have materials previously identified as non-essential returned to the workplace?

5. Sustain: use self-discipline to keep the 5S workplace

5.1 Is there a team who is responsible to champion the 5S initiative? Is 5S discussed at team huddles, meetings, management meetings, etc.?

5.2 Has the whole team (including management) participated in 5S activity (e.g. event or audit) within the past 3 months?

5.3 Is 5S documentation and instructions current and followed (e.g. cleaning schedules, work procedures)?

5.4 Are 5S audits done monthly and improvement actions completed prior to the next audit?

5.5 Is the team recognised for taking the initiative and making improvements to the workplace?

6. Safety

6.1 Is there any material or equipment creating a hazard in the work area (e.g. cables, chords, rubbish, equipment)?

6.2 Are all electrical sources safe and well maintained?

6.3 Is all safety equipment / information (e.g. emergency evacuation procedures, fire extinguishers, first aid kits, etc.) clearly displayed and unobstructed?

6.4 Is the desk arrangement for each employee ergonomically sound?
Please check:
- monitor (vision level with centre of screen and approx arms length away)
- mouse (close to body)
- keyboard (positioned enabling elbows at minimum 90 degrees and close by persons side)
- seat height / back rest (adjusted correctly allowing knees at minimum 90 degrees and feet flat on the floor)

6.5 Is the Environmental, Health & Safety board kept up to date including near miss reporting, qualifications and training for WH&S committee members, Fire Wardens and First Aid Officers, and any other relevant safety matters reported as and when occurs?

Please note that this checklist is a hypothetical example and provides basic information only. It is not intended to take the place of, among other things, workplace, health and safety advice; medical advice, diagnosis, or treatment; or other applicable laws. You should also seek your own professional advice to determine if the use of such checklist is permissible in your workplace or jurisdiction.