Office Fit Outs Checklist

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Date
Completed by
Location

To view our Loss Prevention Standard that supports this checklist, please view the following link : https://broker.aviva.co.uk/documents/view/aviva_office_fit_outs_lps.pdf

1. Have risk assessments and method statements (RAMS) been completed and agreed in advance of works being undertaken?
2. Are risk assessments reviewed at regular intervals?
3. Has a Site-specific Fire Safety Plan been prepared and is this regularly reviewed?
4. Have insurers been informed of planned works and any impairments to fire protection systems?
5. Where impairments to fire protection systems are required, have appropriate precautions been taken and arrangements made to ensure systems are not impaired for longer than necessary?
6. If work involves multi floor projects, such as work on consecutive floors and installation of accommodation staircases, have insurers been informed, additional control measures agreed and are these being complied with?
7. Are regular site inspections undertaken to maintain fire safety and ensure compliance with insurer’s requirements?
8. Are fire marshals/supervisors fully conversant with fire safety measures, insurer’s requirements and are these enforced?
9. Do contractors receive training on site-specific hazards and the required control measures by way of induction/toolbox talks?
10. Are fire marshal duties clearly defined including procedures for raising an alarm and evacuation procedures?
11. Do work areas provide an automatic fire detection and alarm system including within defined high-risk areas, in accordance with building/insurer requirements (coverage, operation and cause and effect), and/or are the required number of fire marshals provided both during and outside working hours?
12. Where the property is designed to be sprinkler protected, are contractor’s offices, welfare facilities and stores (including storage of building materials) within a sprinkler protected area?
13. Where the property is designed to be sprinkler protected, is sprinkler protection to any atria maintained, or a 1-hour fire rated wall installed to the internal perimeter (accommodation side) of atria glazing?
14. Where sprinkler protection is maintained, are all ceiling tiles of suspended ceilings in place?
15. Is combustible material storage restricted to the amount required for 1-day’s work?
16. Are combustible materials fully wrapped with flexible flame retardant (LPS 1207) protective coverings and stored away from perimeter glazing?
17. Are all protective coverings flame retardant and clearly marked stating conformity to LPS 1207?
18. Are perimeter glazed walls internally lined with full height flame retardant protective coverings conforming to LPS 1207?
19. Are metal bins provided and used for storage and removal of waste?
20. Is waste removed from work areas on a daily basis and not allowed to be stored within work areas outside working hours?
21. Has sufficient provision been made for removal of waste from work areas and disposal from the premises?
22. Are riser fire doors kept closed/locked at all times other than when work within risers is being conducted?
23. Are fire doors kept closed, and fire doors/curtains/shutters with automatic closures kept clear of obstruction and not tied back, wedged or propped open?
24. Have penetrations in compartment walls, floors and ceilings been fire stopped at the earliest opportunity?
25. Are designated escape routes free from obstruction and clearly signed?
26. Are areas outside the work area such as those under the landlord’s control kept clear?
27. Is an Aviva (or equivalent) hot work permit management system in operation and used whenever hot work is undertaken?