Office / Lab Safety Audit

• Client / Site

• Date of Inspection

  Date

• Inspected by

• Location
  Address

GENERAL

• Any accidents or incidents since last visit

  NO

  YES

  N/A

• Review any non recordable accidents or incidents since the last visit.

• Review any recordable accidents or incidents

• All reportable accidents or incidents have been abated properly

  Yes

  No

  N/A

• Does the building conform to standards with respect to use, occupancy, building services, and plumbing facilities?

  Yes

  No

  N/A

• Is the building exterior properly lighted and are all parking and walking surfaces in good condition & free of debris and properly marked?

  Yes

  No

  N/A

• In winter is all ice and snow & cleared from all walking, parking & driving areas & de iced immediately?

  Yes

  No

  N/A

• Are doors and entrances clear from hazards and unobstracted?

  Yes

  No

  N/A

• Are doors and entrances kept unlocked or have suitable panic locks?

  Yes

  No

  N/A

• All ceiling tiles clean and in place [no water damage etc.]?

  Yes

  No

  N/A

• Is there an active safety & health program in place?

  Yes

  No

  N/A

• Is one person clearly in charge of safety & health issues [ competent person]?

  Yes

  No

  N/A

• Are emergency procedures and numbers as well as directions to nearest Doctor & Hospital posted?

  Yes

  No

  N/A

• Is there a procedure for handling complaints regarding safety and health?

  Yes

  No

  N/A

• All doors leading to restricted areas have proper signs?

  Safe

  At Risk

  N/A

• All electric / mechanical rooms must be free of any storage and have proper fire extinguisher?

  Yes

  No

  N/A

• All Emergency generator / mechanical rooms must be free of any storage and have proper restricted access?

  Yes

  No

  N/A

• Are bulletin boards and signs clean up to date and readable?

  Yes

  No

  N/A

• Section notes

Stairways and Aisles

• Are stairways and aisles clear and unblocked?

  Yes

  No

  N/A

• Are stairways well lighted?

  Yes

  No

  N/A

• Are handrails, handholds in place?

  Yes

  No

  N/A

• Are the aisles marked and visible?

  Yes

  No

  N/A

• Section notes

Floors

• Are floors free from loose material, debris, worn carpeting etc.?

  Yes

  No

  N/A

• Are floors clean?

  Yes

  No

  N/A

• Is there a sign when floors are slippery, oily or wet?

  Yes

  No

  N/A

• Section notes

Lighting

• Are lamp reflectors clean and fixtures in good condition?

  Yes

  No

  N/A

• Are bulbs missing or not working?

  NO

  YES

  N/A

• location of missing or burned out bulbs

• Are any areas dark?

  NO

  YES

  N/A

• List areas not properly illuminated

• Section notes

Equipment

• Are guards, screens and sound-dampening devices in place and effective?

  Yes

  No

  N/A

• Are chairs free from defects and in good operating order?

  Yes

  No

  N/A

• Are desks and cabinets free from sharp edges?

  Yes

  No

  N/A

• Are ergonomics (keyboard elevation, chair adjustment) correct?

  Yes

  No

  N/A

• Are ladders safe, and well maintained & used correctly?

  Yes

  No

  N/A

• Are employees trained in the proper use of ladders?

  Yes

  No

  N/A

• Are ladders stored and secured properly when not in use?

  Yes

  No

  N/A

• Are machines properly guarded?

  Yes

  No

  N/A

• Are electrical wiring properly concealed?

  Yes

  No

  N/A

• Is equipment free from sharp metal projections?

  Yes

  No

  N/A

• Are wall and ceiling fixtures fastened securely?

  Yes

  No

  N/A

• Are paper and waste properly disposed of?

  Yes

  No

  N/A

• Are desk and file drawers kept closed when not in use?

  Yes

  No

  N/A

• Are office accessories in secure places?

  Yes

  No

  N/A

• Are materials improperly stacked on desks or cabinets?

  Safe

  At Risk

  N/A

• Are file cabinet drawers loaded below their rated capacity and are cabinets secured to wall?

  Safe

  At Risk

  N/A

• Are file cabinets loaded with the heaviest items in the bottom drawers?

  Yes

  No

  N/A

• Are filing stools or wastebaskets placed in proper area?

  Yes

  No

  N/A

• Section notes

ELECTRICAL / MECHANICAL SYSTEMS

• ELECTRICAL / MECHANICAL SYSTEMS AUDITED?

  Yes

  No

  N/A

• Is there a LO/TO program in place [for employees & contractors] ?

  Yes

  No

  N/A

• Does air exchange rate meet standard requirements?

  Yes

  No

  N/A

• Are HVAC filters changed & equipment serviced on a regular basis ?

  Yes

  No

  N/A

• Is the system free from sources of contamination (asbestos, microorganisms, dust, fumes)?

  Yes

  No

  N/A

• Only correct heavy duty electric cords used when temporary power is needed ,no surge protector strips etc?

  Yes

  No

  N/A

• GFCI outlets [breakers] are used wherever needed??

  Yes

  No

  N/A

• All electric panels are marked & covered with 3' clear in front at all times?

  Yes

  No

  N/A

• All gas meters are marked properly with 3' clear and protected in front at all times?

  Yes

  No

  N/A

• All electric boxes are covered & marked & wiring is neat and correct ?

  Yes

  No

  N/A

• Is temperature, humidity & air quality correct and even throughout?

  Yes

  No

  N/A

• Portable heaters or fans permitted?

  NO

  YES

  N/A

• Are all wall penetrations properly fire stopped where needed?

  Yes

  No

  N/A

• Section notes

Emergency Equipment & Procedures

• Are all employees trained what to do in case of a emergency?

  Yes

  No

  N/A

• Are all fire alarm systems and fire sprinkler systems regularly tested and certified?

  Yes

  No

  N/A

• Are all fire alarm systems pull stations kept clear and properly signed?

  Yes

  No

  N/A

• Are maps posted & up to date, showing exit routes [u are here], pull stations & fire extinguisher locations?

  Yes

  No

  N/A

• Is fire control equipment appropriate for the type of fire it must control and are employees trained to use it properly or are employees trained to leave the building immediately ?

  leave building

  properly trained

• Are emergency lights, exit signs, panic buttons and fire extinguishers tested & serviced on a regular basis with records kept?

  Yes

  No

  N/A

• Proper amount size, type and locations for fire extinguishers ?

  Yes

  No

  N/A

• Are all emergency exit doors and devices tested on a regular basis and recorded?

  Yes

  No

  N/A

• Are fire / emergency drills carried out on a regular basis and it the area of assembly clearly marked with competent person to check attendance?

  Yes

  No

  N/A

• Are appropriate employees trained in First Aid, CPR & AED use and properly identified

  Yes

  No

  N/A

• Section notes

Dangerous Substances

• Are there any controlled or dangerous substances?

  Yes

  No

  N/A

• • Are the products properly labelled with corresponding NFPA or SDS numbers?

  Yes

  No

  N/A

• • Are proper NFPA or SDS posters displayed?

  Yes

  No

  N/A

• • Is there a corresponding material safety data sheet (SDS) for each product &are they easily accessible to all workers?

  Yes

  No

  N/A

• • Are all hazardous chemicals stored separated and handled properly?

  Yes

  No

  N/A

• • Are proper cabinets used for storage and properly labeled as needed?

  Yes

  No

  N/A

• • Are gas cylinders stored and handled properly. is signage correct & visible?

  Yes

  No

  N/A

• • Are gas cylinders changed by a properly trained worker using proper PPE?

  Yes

  No

  N/A

• • Are workers trained in how to use, store & dispose of these products safely?

  Yes

  No

  N/A

• • Proper eye wash / emergency showers installed and tested on a regular basis and recorded?

  Yes

  No

  N/A

• • Proper PPE is easily available to all workers. all workers trained in proper PPE and its use?

  Yes

  No

  N/A

• • Is all PPE kept up to date and checked for expiration date & stored properly?

  Yes

  No

  N/A

• Is any gasoline or other fuel is stored in proper safety cans with NFPA labels and a proper rated fire extinguisher nearby?

  Yes

  No

  N/A

• Section notes

Sanitation

• Lunch room, rest rooms audited?

  Yes

  No

  N/A

• Are washrooms and food preparation areas kept clean,with trash emptied regularly ?

  ✔

  ✖

  N/A

• • are toilets and wash areas kept clean and provide a rest [couch] section?

  ✔

  ✖

  N/A

• • showers provided if required?

  ✔

  ✖

  N/A

• • proper clothing storage provided if required

  ✔

  ✖

  N/A

• • change rooms if required

  ✔

  ✖

  N/A

• • clean cool drinking water provided

  ✔

  ✖

  N/A

• • lunchrooms with seating areas and refrigerator available, if a microwave is available fire extinguisher must be nearby

  ✔

  ✖

  N/A

• • field accommodations when needed

  ✔

  ✖

  N/A

• Are measures in place to prevent the spread of disease?

  Yes

  No

  N/A

• Section notes

Material Storage

• Material storage audited [non hazardous]?

  Yes

  No

  N/A

• Are materials neatly and safely racked or shelved & marked?

  Yes

  No

  N/A

• Are there proper stepladders to get to materials on higher shelves if needed?

  Yes

  No

  N/A

• Are storage shelves loaded below their rated capacity?

  Yes

  No

  N/A

• Are storage shelves secure?

  Yes

  No

  N/A

• Are aisles and walk ways marked and kept clear at all times?

  Yes

  No

  N/A

• Are large and heavy objects stored on lower shelves?

  Yes

  No

  N/A

• Are passageways and work areas clear of obstructions?

  Yes

  No

  N/A

• Section notes

Security

• Do entry and exit procedures provide workers personal security day and night?

  Yes

  No

  N/A

• Are areas that need to be secure protected by selective entry systems [badges / codes, keys etc.]?

  entry badge

  code required lock

  key required

• Are emergency (evacuation, fire, bomb threat, hostile person) procedures in place?

  Yes

  No

  N/A

• Section notes

Completion

• Site Notes

• Write any recommendations here

• Full Name and Signature of the Inspector

  Sign