Information
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Document No.
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Audit Title
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Client / Site
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Conducted on
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Prepared by
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Location
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Personnel
Health and safety documentation
1. Health and safety documentation
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Is an up to date, signed copy of the Company's health and safety policy on display?
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As the contact details for the area's health and safety representatives on display and current?
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Are the contact details for the Employee Assistance Programme (EAP) on display?
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Is visitor and contractor entry to the office controlled?
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Are contractors and visitors inducted into the building?
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2. Electrical safety
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All plugs and outlets are in good condition?
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All cables are free from fraying and have been inspected in the last 12 months?
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Extension cables, if used, do not present trip hazards?
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Power cables are not positioned under carpets or combustable materials?
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Area is free of any strained power cables?
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Extension cables, if used, do not present trip hazards?
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Multiple plug boxes are fitted with overload cut- out switches?
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There is no evidence of overloading of power outlets or plug boxes?
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3. Fire control
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A fire evacuation and assembly plan is prominently displayed and current?
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Fire extinguishers, where fitted, are in good condition, clearly sign posted, readily accessible and checked within the last 12 months?
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Fire hose reels, where fitted, are in good condition, clearly sign posted, readily accessible and checked within the last 12 months?
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Sprinklers, where fitted, are in good condition and are free from obstructions?
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Fire alarm points are clearly indicated, free from obstructions and the 'break glass' in place?
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The names of Floor Wardens are posted and current?
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A fire evacuation has been conducted within the last six month?
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There are no open bar heaters in the office?
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Fire risers and/or fire hose connection points are clear of obstructions?
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4. Walkways and stairs
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Walkways are clear from slip/trip hazards?
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Walkways are clear clear from obstructions?
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Stairs are in good condition?
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Handrails are in place and secure?
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Fall protection in place where required ( e.g. Landings on open stairwells fitted with rails >1.2 metres; handrails on steps between 0.9 - 1.1 metres high)?
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5. First aid
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First aid cabinets are available, easily accessible and suitable for the number of staff in the office?
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Contents in the first aid cabinet has been checked within the last 3 months, and has been replenished and free of expired materials?
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Names of qualified first aides are clearly displayed?
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Employees are aware of location of first aid cabinet and if available on-site, the defibrillator?
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A log book is available to record first aid incidents and the use of first aid resources?
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First aid events recorded in the log books are transferred to the Company's incident database?
6. General housekeeping
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Work areas are free from rubbish?
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Items that are not in use are stored appropriately?
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Rubbish and document destruction bins are emptied regularly?
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Curtains and blinds are in good conditions and operational?
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Cupboards >1.2 metres high are securely attached to prevent movement/falling during an earthquake?
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Heavy objects are placed on lower shelves or at waist height?
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Lighting levels are considered adequate for the work area, with no glare issues for computer screens?
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All lights are functional and where fitted, diffuser covers are in place and secure?
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Ceiling tiles are in place and securely fitted?
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Windows and frames are secure and free from any cracks or breaks?
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Office ventilation and operating temperature is considered suitable?
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Floor coverings are in good condition?
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Rugs, if used, do not present trip/slip hazards?
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There is adequate ventilation around photocopiers?
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Filing cabinets and drawers are kept closed when not I use?
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Critical or sensitive data within the office is retained securely?
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Files and records are kept off the floor?
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Access doors to the office are closed to prevent unauthorised access?
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Workstations are free from clutter?
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Walkways are clear of boxes, surplus office equipment etc.?
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Work desks are are correct height?
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Office chairs are adjustable and in good condition?
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7. Storage areas
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Materials are stored so they will not fall?
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Materials are stored so that good manual handling practices can be applied?
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Storage shelves/racks are not overloaded?
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Storage racks/shelves are securely fastened to prevent movement in an earthquake?
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Racks/shelves are free from projections and sharp edges?
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Racks/shelves are free from old and redundant materials?
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8. Toilet facilities
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Are toilet facilities clearly signposted?
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Are toilet facilities clean?
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Are hand basins clean and soap/hand drying facilities available?
9. Kitchen facilities
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Are the kitchen and lunchroom facilities clean?
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Is drinking water available?
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If filtered water is provided, has the filter been replaced as specified by the expiry date?
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Fridges, if supplied, are free from old food materials?
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Washing facilities are available and operational?
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Tea towels are regularly replaced?
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10. External access ways
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Footpaths are in good condition, free from potholes and uneven surfaces?
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There is adequate lighting during hours of darkness?
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Access ways are free of locations that could pose a security threat (e.g. Areas of poor line of sight, potential hiding places etc.)?
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The building is accessible by physically disabled employees / visitors?
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11. Civil Defence resources
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Are there sufficient civil defence resources (equipment, food and water) to meet the requirements of the number of staff in the office?
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Recommend water requirements is 3 litres per person per day for 3 days.
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Have the civil defence resources been checked within the last 12 months?
