Standard, Purpose and Scope

  • Standard: NAM CARs 135, 145, Operator SMS Manual

  • Purpose: To ensure operator have implemented a functioning SMS.

  • Scope: Safety Office

1 Manuals and documentation

  • 1.1 Does the organization have a SMS manual?

  • 1.1.1 Is the SMS manual approved/accepted by the DCA?

  • 1.1.2 Does the SMS manual cover the 4 basic components of an SMS: Safety Policy, Risk Management, Safety Assurance and Safety Promotion?

  • 1.1.3 Does the SMS manual have organigram detailing the reporting lines of the safety officer directly to the accountable manager.

  • 1.1.4 Is the SMS manual a controlled document and is it up to date?

  • 1.1.5 Is there a distribution list for the SMS manual?

  • 1.1.6 Does the organization have a safety policy signed by the accountable manager and is it published?

  • Does the safety policy promote a positive safety culture?

  • 1.2 Does the organization have a Emergency Response Plan (ERP)?

  • 1.2.1 Is the ERP a controlled document?

  • 1.2.2 Is the ERP regularly updated?

  • 1.2.3 Is there a distribution list for the ERP?

  • 1.2.4 Is the ERP readily available to the principle staff members?

  • 1.2.5 Are regular ERP exercises held?

Risk Management

  • 2.1 Does the staff members report hazards,incidents and/or accidents?

  • 2.1.1 Is there a published list of reportable incidents?

  • 2.1.2 Are reports collected, the data captured and the risks assessments done?

  • Are safety recommendations resulting from hazard and incident reports published and made available to the accountable manager?

  • Are the risk assessments used reduce hazards, incidents and avoid accidents in future?

  • Are open safety recommendations resulting from reports acted upon and closed at a target date?

Safety Assurance

  • 3.1 Does the Safety office conduct regular safety audits?

  • 3.1.1 Did audits produce any findings?

  • Were corrective actions requests issued and returned with feedback?

  • Are the corrective action requests tracked and closed on time?

  • Are records kept of all adit reports, findings and corrective actions?

  • 3.1.2 Are the results of the audits published and discussed with the accountable manager?

  • 3.1.3 Does the organization have a safety board?

  • Does the safety board meet regularly and are minutes kept of the meetings?

Safety Promotion

  • 4.1 Is safety promoted in the organization?

  • 4.1.1 Is there a positive safety culture in the organization?

  • 4.1.2 Is safety reports, statistics, findings and risk mitigation published?

  • 4.1.3 Are employees given safety training?

  • 4.1.4 Are safety actively promoted by management?

  • 4.1.5. Are safety meetings regularly held and are minutes kept of the meetings?


  • 5.1 Are occurrence report forms readily available?

  • 5.2 Are fire extinguishers and first aid kits available and maintained in workshops and offices?

  • 5.3 Where applicable is the required PPE available and the use PPE enforced?

General Observations and Recommendations

  • Observations

  • Recommendations


  • Auditor Signature

  • Auditee Signature

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