Information
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Conducted on
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Audit Title
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Audit No.
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Auditor
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Auditee/s
Standard, Purpose and Scope
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Standard: NAM CARs Part 43, Supplier MOE/MOP
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Purpose: To ensure that supplier service is up to Westair standards
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Scope: Supplier Facility
Organization Information
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Company Name
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Accountable Manager
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Contact Details
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Description of Services or Products provided to Westair
1 Certificates
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Does the organization have an Namibian AMO?
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1.1 Is the AMO certificate displayed?
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1.2 Is the AMO certificate current?
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1.3 Does the AMO certificate and limitation sheet(s) reflect the privileges approved in the organization MOE?
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1.4 AMO Certificate No
2 MOE Manual
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2.1 Is the MOE/MOP manual approved by the NAM DCA?
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2.2 Is there a signed statement by the certificate holder confirming that the MOE and the the documents incorporated by reference reflect the certificate holder's means of compliance with the regulations?
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2.3 Does the MOE manual describe an amendment procedure or process?
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2.3.1 Is the amendment procedure followed and signed off at the appropriate stages?
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2.4 Does the MOE manual have a description of the scope of work intended to be performed?
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2.5 Does the MOE manual specify a distribution system and identity of the manual holders and locations?
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2.5.1 Is the distribution procedure followed?
3 Facility
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3.1 Are the facilities suitable to enable the required work to be carried out in a clean, safe manner?
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3.2 Are all work areas kept neat and tidy?
4 Safety
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4.1 Is a Safety Officer appointed?
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4.1.1 Is the Safety Officer trained/qualified, does he attend annual safety training in compliance with section 6 (2) of Regulations Relating to the Health and Safety of Employees at Work under the Labour Act of 2007
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Safety Officer Name
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4.2 Does the organization have a SMS?
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4.2.1 is the SMS documented?
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4.2.2 Are internal audits conducted?
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4.2.2.1 Is there an Safety audit schedule?
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4.2.2.2 Is the Safety audit schedule followed?
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4.2.2.3 In the event of findings from a Safety audit are corrective audit issued?
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7.3.3.1 Are the corrective actions actioned correctly, no quick fixes?
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4.3 Are Hazards, Incidents and Accidents reported and the data analyzed?
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4.4 Is there a fire extinguisher in each work area and is it serviceable?
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4.5 Is there a first aid kit available in each work area and is it up to date?
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4.6 Is emergency numbers displayed in prominent places?
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4.6.1 Is it kept up to date?
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4.7 Does the organization have an Emergency Response Plan?
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4.7.1 Is there an ERP manual?
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4.7.2 Is the ERP kept up to date?
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4.7.3 Are ERP exercises held?
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4.7.4 Is the ERP readily available?
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4.8 Is there and emergency evacuation plan for the premises?
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4.8.1 Is the evacuation plan displayed in each work area?
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4.9 Are required PPE placarded near machines and equipment, e.g. grinders, drill etc?
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4.9.1 Is the required PPE available, goggles, masks etc?
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4.9.2 Does employees use the PPE when using the equipment?
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4.10 Is safety actively promoted by the organisation?
5 Library
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5.1 Does the organization have technical and regulatory publications according to approved scope of work?
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5.1.1 Are the publications/manuals current?
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5.1.2 Is there a system for monitoring the currency of publications and is it effective?
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5.3 Are the publications readily available?
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5.4 Are the publications on-line or CD based?
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5.4.1 Are printed copies date stamped, or otherwise controlled to indicate currency?
6 Maintenance Records
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6.1 Are the maintenance records complete?
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6.2 Are the workpacks used as described in the MOE?
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6.3 Are the CRMAs filled in correctly and does it reflect the correct information?
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6.4 Does the organization have a system to record the performance of work (Work Instructions, WI)?
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6.4.1 Are the WIs readily available?
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6.4.2 Are maintenance personnel following the WI?
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6.4.3 Are WIs kept up to date, reviewed regularly?
7 Quality
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7.1 Is a QA Manager appointed?
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7.1.1 Is the QA manager qualified?
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QA Manager name
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7.2 Does the organization have a QA system?
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7.2.1 Is the QA system documented?
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7.3 Are internal audits conducted?
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7.3.1 Is there an internal audit schedule?
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7.3.2 Is the internal audit schedule followed?
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7.3.3 In the event of findings from internal audit are corrective actions issued?
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7.3.3.1 Are the corrective actions actioned correctly, no quick fixes?
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7.4 Does the QA system function?
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7.4.1 Are records of audits available?
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7.4.2 Are there procedures to ensure that findings are communicated to the accountable manager?
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7.4.3 Is there a record detailing audit findings, corrective actions and follow up inspections?
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7.5 Is there a list of certifying staff?
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7.5.1 Is the list kept up to date?
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7.5.2 Is every Certifying AME's license valid?
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7.5.3 Does the organization have a system to authorize staff for signing a maintenance release?
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7.5.3.1 Do maintenance personnel which have been authorized to sign maintenance release have at least a valid AME licence?
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7.5.3.2 How does the organization identify the holder of a Company Authorization?<br>
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7.5.4 Does the organization evaluate candidates for maintenance release authorization?
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7.5.4.1 Do they follow this process?
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7.6 Does the organization use approval stamps for engineers?
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7.6.1 Are the stamps properly maintained and controlled?
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7.6.2 Does the stamp control process cover how the organization will deal with replacement stamps? Lost or stolen? Succession?
8 Tools and Equipment
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8.1 Does the organization use calibrated tools?
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8.1.1 Is there a system to manage calibrated tools?
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8.1.2 Are all calibrated tools certified and up to date?
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8.1.3 Are calibrated tools controlled?
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8.2 Does the organization have all the equipment to carry out work according to approved scope?
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8.3 Are equipment, stand, jigs etc., on a maintenance schedule?
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8.3.1 Are the equipment tagged or labled?
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8.3.1 Are the equipment maintained according to schedule?
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8.3.1 Are only equipment with valid dates used?
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8.4 Does each toolbox have an invetory?
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8.4.1 Is the inventories regularly checked?
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8.4.2 Does the inventory match the actual content of the toolbox(s)?
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8.4.3 Are tool checks carried out after completion of every job?
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8.4.4 Is there a lost tool procedure?
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8.4.4.1 Is this procedure documented?
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8.4.4.2 Is the lost tool procedure followed?
9 Training
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9.1 Does the organization keep records of training provided?
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9.2 Is there a list of personnel indicating their qualifications and authorizations?
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9.3 Do the personnel records contain qualifications for management and admin personnel?
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9.4 Is there a training plan or schedule?
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9.4.1 Is the training plan followed?
10 Stores
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Does the organization keep parts or components?
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10.1 Is the Parts kept in a suitable location?
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10.2 Is there a stock control system?
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10.3 Are parts traceable to original manufacurer?
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10.4 Is scrapped parts kept separate from serviceable parts?
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10.5 Is there a flammable store?
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10.5.1 Is the flammable store separated from rest of facility?
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10.5.2 Is it marked with hazard labels or signs?
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10.5.3 Is a fire extinguisher nearby?
Completion
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Remarks
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Can the auditor Recommend this supplier/organization as a supplier to Westair?
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Reasons or Restrictions
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Auditor Signature
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Auditee Signature