WGC Internal Audit: Supplier Audit

• Conducted on

  Date

• Audit Title

• Audit No.

• Auditor

• Auditee/s

Standard, Purpose and Scope

• Standard: NAM CARs Part 43, Supplier MOE/MOP

• Purpose: To ensure that supplier service is up to Westair standards

• Scope: Supplier Facility

Supplier Information

• Company Name

• Accountable Manager

• Contact Details

• Description of Services or Products provided to Westair

1 Certificates

• Does the organization have an Namibian AMO?

• 1.1 Is the AMO certificate displayed?

  Yes

  No

  N/A

• 1.2 Is the AMO certificate current?

  Yes

  No

  N/A

• 1.3 Does the AMO certificate and limitation sheet(s) reflect the privileges approved in the organization MOE?

  Yes

  No

  N/A

• 1.4 AMO Certificate No

2 MOE/MOP Manual

• 2.1 Is the MOE/MOP manual approved by the NAM DCA?

  Yes

  No

  N/A

• 2.2 Is there a signed statement by the certificate holder confirming that the MOE and the the documents incorporated by reference reflect the certificate holder's means of compliance with the regulations?

  Yes

  No

  N/A

• 2.3 Does the MOE manual describe an amendment procedure or process?

  Yes

  No

  N/A

• 2.3.1 Is the amendment procedure followed and signed off at the appropriate stages?

  Yes

  No

  N/A

• 2.4 Does the MOE manual have a description of the scope of work intended to be performed?

  Yes

  No

  N/A

• 2.5 Does the MOE manual specify a distribution system and identity of the manual holders and locations?

  Yes

  No

  N/A

• 2.5.1 Is the distribution procedure followed?

  Yes

  No

  N/A

3 Facility

• 3.1 Are the facilities suitable to enable the required work to be carried out in a clean, safe manner?

  Yes

  No

  N/A

• 3.2 Are all work areas kept neat and tidy?

  Yes

  No

  N/A

4 Safety

• 4.1 Is a Safety Officer appointed?

  Yes

  No

  N/A

• 4.1.1 Is the Safety Officer trained/qualified, does he attend annual safety training in compliance with section 6 (2) of Regulations Relating to the Health and Safety of Employees at Work under the Labour Act of 2007

  Yes

  No

  N/A

• Safety Officer Name

• 4.2 Does the organization have a SMS?

  Yes

  No

  N/A

• 4.2.1 is the SMS documented?

  Yes

  No

  N/A

• 4.2.2 Are internal audits conducted?

  Yes

  No

  N/A

• 4.2.2.1 Is there an Safety audit schedule?

  Yes

  No

  N/A

• 4.2.2.2 Is the Safety audit schedule followed?

  Yes

  No

  N/A

• 4.2.2.3 In the event of findings from a Safety audit are corrective action requests issued?

  Yes

  No

  N/A

• 7.3.3.1 Are the corrective actions actioned correctly, no quick fixes?

  Yes

  No

  N/A

• 4.3 Are Hazards, Incidents and Accidents reported and the data analyzed?

  Yes

  No

  N/A

• 4.4 Is there a fire extinguisher in each work area and is it serviceable?

  Yes

  No

  N/A

• 4.5 Is there a first aid kit available in each work area and is it up to date?

  Yes

  No

  N/A

• 4.6 Is emergency numbers displayed in prominent places?

  Yes

  No

  N/A

• 4.6.1 Is it kept up to date?

  Yes

  No

  N/A

• 4.7 Does the organization have an Emergency Response Plan?

  Yes

  No

  N/A

• 4.7.1 Is there an ERP manual?

  Yes

  No

  N/A

• 4.7.2 Is the ERP kept up to date?

  Yes

  No

  N/A

• 4.7.3 Are ERP exercises held?

  Yes

  No

  N/A

• 4.7.4 Is the ERP readily available?

  Yes

  No

  N/A

• 4.8 Is there and emergency evacuation plan for the premises?

  Yes

  No

  N/A

• 4.8.1 Is the evacuation plan displayed in each work area?

  Yes

  No

  N/A

• 4.9 Are required PPE placarded near machines and equipment, e.g. grinders, drill etc?

  Yes

  No

  N/A

• 4.9.1 Is the required PPE available, goggles, masks etc?

  Yes

  No

  N/A

• 4.9.2 Does employees use the PPE when using the equipment?

  Yes

  No

  N/A

• 4.10 Is safety actively promoted by the organisation?

  Yes

  No

  N/A

5 Library

• 5.1 Does the organization have technical and regulatory publications according to approved scope of work?

  Yes

  No

  N/A

• 5.1.1 Are the publications/manuals current?

  Yes

  No

  N/A

• 5.1.2 Is there a system for monitoring the currency of publications and is it effective?

  Yes

  No

  N/A

• 5.3 Are the publications readily available?

  Yes

  No

  N/A

• 5.4 Are the publications on-line or CD based?

  Yes

  No

  N/A

• 5.4.1 Are printed copies date stamped, or otherwise controlled to indicate currency?

  Yes

  No

  N/A

6 Maintenance Records

• 6.1 Are the maintenance records complete?

  Yes

  No

  N/A

• 6.2 Are the workpacks used as described in the MOE/MOP?

  Yes

  No

  N/A

• 6.3 Are the CRMAs filled in correctly and does it reflect the correct information?

  Yes

  No

  N/A

• 6.4 Does the organization have a system to describe the performance of work/tasks (Work Instructions, WI)?

  Yes

  No

  N/A

• 6.4.1 Are the WIs readily available?

  Yes

  No

  N/A

• 6.4.2 Are maintenance personnel following the WI?

  Yes

  No

  N/A

• 6.4.3 Are WIs kept up to date, reviewed regularly?

  Yes

  No

  N/A

7 Quality

• 7.1 Is a QA Manager appointed?

  Yes

  No

  N/A

• 7.1.1 Is the QA manager qualified?

  Yes

  No

  N/A

• QA Manager name

• 7.2 Does the organization have a QA system?

  Yes

  No

  N/A

• 7.2.1 Is the QA system documented?

  Yes

  No

  N/A

• 7.3 Are internal audits conducted?

  Yes

  No

  N/A

• 7.3.1 Is there an internal audit schedule?

  Yes

  No

  N/A

• 7.3.2 Is the internal audit schedule followed?

  Yes

  No

  N/A

• 7.3.3 In the event of findings from internal audit are corrective actions issued?

  Yes

  No

  N/A

• 7.3.3.1 Are the corrective actions actioned correctly, no quick fixes?

  Yes

  No

  N/A

• 7.4 Does the QA system function?

  Yes

  No

  N/A

• 7.4.1 Are records of audits available?

  Yes

  No

  N/A

• 7.4.2 Are there procedures to ensure that findings are communicated to the accountable manager?

  Yes

  No

  N/A

• 7.4.3 Is there a record detailing audit findings, corrective actions and follow up inspections?

  Yes

  No

  N/A

• 7.5 Is there a list of certifying staff?

  Yes

  No

  N/A

• 7.5.1 Is the list kept up to date?

  Yes

  No

  N/A

• 7.5.2 Is every Certifying AME's license valid?

  Yes

  No

  N/A

• 7.5.3 Does the organization have a system to authorize staff for signing a maintenance release?

  Yes

  No

  N/A

• 7.5.3.1 Do maintenance personnel which have been authorized to sign maintenance release have at least a valid AME licence?

  Yes

  No

  N/A

• 7.5.3.2 Does the organization identify the holder of a Company Authorization?<br>

  Yes

  No

  N/A

• 7.5.4 Does the organization evaluate candidates for maintenance release authorization?

  Yes

  No

  N/A

• 7.5.4.1 Do they follow this process?

  Yes

  No

  N/A

• 7.6 Does the organization use approval stamps for engineers?

  Yes

  No

  N/A

• 7.6.1 Are the stamps properly maintained and controlled?

  Yes

  No

  N/A

• 7.6.2 Does the stamp control process cover how the organization will deal with replacement stamps? Lost or stolen? Succession?

  Yes

  No

  N/A

8 Tools and Equipment

• 8.1 Does the organization use calibrated tools?

  Yes

  No

  N/A

• 8.1.1 Is there a system to manage calibrated tools?

  Yes

  No

  N/A

• 8.1.2 Are all calibrated tools certified and up to date?

  Yes

  No

  N/A

• 8.1.3 Are calibrated tools controlled?

  Yes

  No

  N/A

• 8.2 Does the organization have all the equipment to carry out work according to approved scope?

  Yes

  No

  N/A

• 8.3 Are equipment, stand, jigs etc., on a maintenance schedule?

  Yes

  No

  N/A

• 8.3.1 Are the equipment tagged or labled?

  Yes

  No

  N/A

• 8.3.1 Are the equipment maintained according to schedule?

  Yes

  No

  N/A

• 8.3.1 Are only equipment with valid dates used?

  Yes

  No

  N/A

• 8.4 Does each toolbox have an inventory?

  Yes

  No

  N/A

• 8.4.1 Are the inventories regularly checked?

  Yes

  No

  N/A

• 8.4.2 Does the inventory match the actual content of the toolbox(s)?

  Yes

  No

  N/A

• 8.4.3 Are tool checks carried out after completion of every job?

  Yes

  No

  N/A

• 8.4.4 Is there a lost tool procedure?

  Yes

  No

  N/A

• 8.4.4.1 Is this procedure documented?

  Yes

  No

  N/A

• 8.4.4.2 Is the lost tool procedure followed?

  Yes

  No

  N/A

9 Training

• 9.1 Does the organization keep records of training provided?

  Yes

  No

  N/A

• 9.2 Is there a list of personnel indicating their qualifications and authorizations?

  Yes

  No

  N/A

• 9.3 Do the personnel records contain qualifications for management and admin personnel?

  Yes

  No

  N/A

• 9.4 Is there a training plan or schedule?

  Yes

  No

  N/A

• 9.4.1 Is the training plan followed?

  Yes

  No

  N/A

10 Stores

• Does the organization keep parts or components?

  Yes

  No

  N/A

• 10.1 Is the Parts kept in a suitable location?

  Yes

  No

  N/A

• 10.2 Is there a stock control system?

  Yes

  No

  N/A

• 10.3 Are parts traceable to original manufacurer?

  Yes

  No

  N/A

• 10.4 Is scrapped parts kept separate from serviceable parts?

  Yes

  No

  N/A

• 10.5 Is there a flammable store?

  Yes

  No

  N/A

• 10.5.1 Is the flammable store separated from rest of facility?

  Yes

  No

  N/A

• 10.5.2 Is it marked with hazard labels or signs?

  Yes

  No

  N/A

• 10.5.3 Is a fire extinguisher nearby?

  Yes

  No

  N/A

11 Financial Agreements

• 11.1 Is there a credit agreement in place between the AMO and the supplier?

  Yes

  No

  N/A

• 11.1.1 Specify basic payment agreement:

• 11.1.2 Specify if any; cash or other discounts:

General Observations and Recommendations

• Observations

• Recommendations

Acceptance

• Can the auditor Recommend this supplier/organization as a supplier to Westair?

  Reccommended

  Recommended with Restrictions

  Not Reccommended

• Reasons or Restrictions

• Auditor Signature

  Sign

• Auditee Signature

  Sign