Information
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Conducted on
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Audit No.
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Audit Title
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Auditee/s
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Auditor
Standard, Purpose and Scope
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Standard: NAM CARs Part 91, 121, 127, 135 , 145 and Operator Flight Operations Manual (FOM), Maintenance Organization Exposition (MOE), Ground Operations Manual (GOM), Safety Management Manual (SMS) and the Emergency Response Plan (ERP)
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Purpose: To ensure operator complies with Civil Aviation Regulations, Operator procedures and where applicable client requirements.
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Scope: Flight Operations, Chiefpilot, Crew Files, Flight Planning, Dispatch, Maintenance Procedures, QC Officer, Maintenance planning, records and AME training records, safety system and records, Ground Ops Manager and ground operations procedures.
1 Flight Ops Manual
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1 .1 Is there a FOM?
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1.2 Is the FOM approved by the DCA?<br>
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1.3 Is the organizational responsibilities indicated in the FOM up to date?
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1.4 Is there a Drug and Alcohol Policy in place?
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1.5 Are there random tests being done regarding Drugs and Alcohol?
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1.6 Is there a sterile cockpit policy in place?
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1.7 Is there a go-around policy in FOM?
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1.8 Is there a stabilized approach and procedures policy in FOM?
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1.9 Are the Jeppesen Manuals up to date?
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1.10 Is the "Bush Jepp" up to date and accessible to pilots?
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1.11 Is there a designated person to do these updates?
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1.12 Is the Air Crew composition, the minimum qualifications & experience requirements for contract clients detailed in the FOM?
2 Air Crew
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2.1 Is there enough crew available to meet operational requirements?
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2.1.1 Does the Air Crew composition, the minimum qualifications & experience requirements comply with contract client requirements where required?
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2.2 Do you have a record of Crew qualifications and experience levels?
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2.3 Are pilots trained in Dangerous Goods, SEPT, SMS, CRM?
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2.4 Is there have a formal induction system?
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2.4.1 Is the induction froms fully completed and all sections signed off?
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2.5 Are all the crew files complete and up to date?
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Crew File No.
Crew File
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Crew File Name
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Position
- Capt
- Tran-Capt
- Co-Pilot
- Instructor
- Cabin Crew
- Other
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Please specify other:
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The crew file was reviewed and it was:
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List all discrepancies and/or add photos.
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2.6 Are crew Flight and Duty times being controlled?
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2.7 Are Flight time limits / Duty time limits / Days off / Standby days etc. - as approved by DCA being followed?
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2.8 Is it compulsory for pilots to report if they exceed their FDP?
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2.9 Do they report?
3 Flight Training and Checking
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3.1 Does the operator have an agreement with an Part 141 ATO?
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3.1.1.1 Does the operator have an Part 141 ATO?
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3.1.1 Is the training carried out in-house?
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3.2 Do you have records of flight and ground training?
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3.3 Is the training structured to ensure complete coverage?
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3.4 Are individual and group training courses regularly scheduled and carried out?
4 Flight Planning
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4.1 Does the crew have up to date tools to plan for each flight?
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4.2 Does the crew calculate take-off, climb and landing performance for each leg, especially for new airports, routes or aircraft?
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4.3 Does the crew plan for fuel and oil reserves as required by the regulations?
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4.4 On IFR flights do the crew use AWOPS to plan for alternates?
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4.5 Does the crew ensure correct weight and balance is calculated for each leg?
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4.6 Are records kept of all calculations and flight plan documentation for each flight?
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4.7 Are deferred defects taken into consideration on a particular aircraft and route?
5 Post Flight Documents
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5.1 Are all the documents related to a flight kept together for at least 90 days after every flight?
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5.2 Are hazard, incident and or defects reports promptly routed to relevant parties and followed up?
6 Admin
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6.1 Are regular pilot meetings held?
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6.1.1 Is minutes kept of each meeting?
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6.1.2 Does the minutes match have action items with close-out dates and responsible persons?
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6.2.3 Does the action items get closed on time?
7 Safety Management System
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7.1 Is there a SMS manual?
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7.1.1 Is the SMS approved or accepted by the DCA?
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7.1.2 Is the SMS manual up to date?
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7.2 Is there a ERP?
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7.2.1 Is the ERP up to date or recently been reviewed?
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7.2.2 Was the ERP recently tested or parcticed?
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7.2.2.1 The date the ERP was last tested or practiced on:
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7.3 Does the safety office keep record of hazard, incident or accident reports?
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7.3.1 Does the safety office provide monthly and quarterly reports to management?
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7.3.2 Does management address safety concerns and is there records of the actions?
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7.3.3 Does the safety office provide feedback regarding the reports to staff?
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7.3.4 Are data compiled to provide predictive indication of possible increased risk areas?
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7.4 Has the safety office recently done any risk analysis or management of change?
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7.4.1 Are there records of these analysis kept and if any the recommendations implemented?
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7.5 Does the safety office hold safety meetings?
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7.5.1 Are there records of the safety meetings?
8 Maintenance Procedures Manual
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8.1 Is there a MOE?
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8.1.1 Is the MOE approved by the DCA/CAA?
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8.1.2 Does all the staff members that has the need; access to the a copy of the most recent revision of the MOE?
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8.1.3 Is the distribution list signed by all the recipients of the MOE?
9 Certifying staff records
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9.1 Is there a list of certifying staff?
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9.2 Does each AME have a company authorization which details his/her authorities and operating approvals for equipment?
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9.3 Is there a file with all the training records of each engineer?
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Engineer file no.
Engineer file
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Name of the engineer:
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9.3.1 The engineer file was reviewed and it was?
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9.3.1.1 List discrepancies:
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9.3.2 Is there a copy of the engineer's license in the file and is it valid?
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9.3.3 Is there a record of all the training the engineer received since employment at the company?
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9.4 Is there a published annual training program for all engineers?
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9.4.3 Does the training program provide complete coverage of all elements?<br> Is is recommended that all engineer receive recurrency training on the authorities held<br> also human factors, heath and safety, PPE, fire drills and evacuation?<br> If they are authorized to operate ground equipment and vehicles proof of training must be available.<br> To start, taxi and runup of aircraft should be approved by a flight instructor for each type of aircaft:
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9.4.2 Is the training program follwed?
10 Maintenance Records
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10.1 Are aircraft logbooks and maintenance records kept up to date?
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10.2 Are the work pack fully completed and filed with the aircraft and available?
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10.3 Are records kept of each aircraft's Mass and Balance, compass swing correction calculations and is it filed with the aircraft maintenance record or otherwise readily available?
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10.4 Are the AD and SB status checked before each MPI and record of the status check included in the workpack?
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10.5 Are all defects and nonscheduled maintenance cleared before aircraft are released for flight?
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10.5.1 is there a Deferred defect procedure?
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10.5.1.1 Is the Deferred defect procedure followed?
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10.5.1.2 Are all deferred defects deferred as per the MEL?
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10.5.1.3 Are the deferred defects tracked and cleared before the due date?
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10.5.1.4 Is Flight Operations advised if an aircraft are released with a deferred defect to avoid possible dispatch problems with certain routes or flights due to equipment needs?
11 Tools and Equipment
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11.1 Are there a list for each tool, stand, jack or specialized equipment and are the equipment regularly maintained?
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11.2 Is there a list of calibrated tools and equipment and are the equipment regularly checked for calibration as per the published procedure in the MOE or WI?
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11.2.1 Are records kept of the calibration certificates and are the certificates issued by an approved calibration organization?
12 Maintenance Planning
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12.1 Is there a system to ensure that each aircraft is booked in for scheduled maintenance on or before the scheduled maintenance is due?
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12.2 Is the manufacturer's recommended maintenance program followed for each aircraft?
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12.3 Is there a system to track all life limited components to ensure replacement or overhaul at scheduled due time, calendar dates or cycles?
13 Warehouse and Parts Division
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13.1 Is there a system to control stock, shelf life and traceability of parts?
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13.2 Are only approved suppliers used for sourcing parts or components?
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13.3 Are scrap and/or quarantined parts or components regularly removed from the quarantine store?
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13.4 Are aircraft parts and non-aircraft supplies kept seprate?
14 Tool store
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14.1 Are all the tools identified or marked with a serial number or to indicate that it belongs to the company?
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14.2 Is there a tool loan system for engineers?
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14.2.1 Is the tool control system working?
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14.2.2 Are tools loaned returned in good time?
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14.3 Are all calibrated equipment or tools within calibration date?
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14.4 Is there a lost tool procedure?
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14.4.1 Is the lost tool procedure documented and used?
15 Ground Operations
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15.1 Is there a Ground Operations Manual (GOM)?
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15.1.1 Is the GOM approved by the DCA?
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15.1.2 Is the GOM current and up to date?
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15.1.3 When was the GOM last reviewed?
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15.1.4 Is there a distribution list for the GOM?
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15.1.5 Has all the recipients of copies of the GOM signed on the distribution list?
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15.1.6 Does the GOM describe a procedure to prepare for quotation for a charter flight?
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15.1.7 Is there a procedure to check the suitability of a new airfield before a flight is dispatched to the new airfield?
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15.1.8 Is there a procedure to ensure that flight crew is within Flight and Duty limitations when scheduled for a flight?
16 Facilities and Workshops
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16.1 Are the hangars and workshops clean and neat?
Hangar or Workshop
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Name of Hangar or Workshop:
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Describe the shortcoming? Attach picture if needed.
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16.2 Are all fire extinguishers and fire fighting equipment marked, clear and regularly serviced?
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16.3 Is there a fire alarm and is it regularly checked for serviceability?
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16.3.1 Is there a backup fire alarm?
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16.3.1.1 Can the back fire alarm function independently?
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16.3.1.2 Is the backup checked regularly for serviceability?
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16.4 Are evacuation diagrams or plans clearly displayed in each work area?
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16.5 Are there emergency assembly points designated and are there signs to indicate the position of each assembly point?
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16.6 Are the emergency contact numbers clearly displayed and regularly checked for correctness?
General Observations and Recommendations
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Observations
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Recommendations
Acceptance
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Auditor Signature
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Auditee Signature
