Operational Internal EMS Audit

Audit

• Conducted on

  Date

• COR:

• Workgroup Audited:

• Site name/Code:

• Location
  Address

• Project No./Name:

• Audit Team:

Audit Objective

• The objective of this fixed site audit is to ensure Gippsland Water has procedures and systems in place to actively manage the environmental risks associated with activities undertaken on-site. When working on any site Gippsland Water's Environmental Management System (ISO14001), Gippsland Water's environmental policies, procedures, and all legal and other requirements (i.e. permit conditions, legislation) must be adhered to. The audit team has the right to issue non-conformances (NC), system improvements (SI) and/or observations (see Evaluation of Compliance Criteria for definitions) to the Responsible Officer (RO) of the project depending on the nature of the findings.

Evaluation Criteria

Observation

• an issue that can improve the operations of the EMS and that if left unaddressed is likely to lead to a non-conformance during future audits;
  
  an example of good environmental practice that deserves recognition; or
  
  a flag or re-visit at the next audit.

System Improvement

• an identified improvement in Gippsland Water's EMS procedures.

Non-conformance

• a non-fulfilment of a requirement, whether that of an EMS procedure(s), or the ISO 14001:2004 standard.

Audit Instructions

• 1. All members of the audit team are to complete a copy of the checklist below, however only one copy of the audit report needs to be completed per audit.
  
  2. This checklist is designed to be used in conjunction with the EPA Bundling Guidelines.
  
  3. Auditors are encouraged to use photographic evidence to supplement other notes where possible.
  
  4. All sections of this checklist are to be completed. Any field nominated as Not Applicable (N/A) must be justified.
  
  5. Additional copies of this checklist can be found at COR/13/6544.
  
  6. All copies of this checklist and report are to be saved into TRIM (the location specific to each workgroup, seek clarification with the workgroup manager).
  
  7. Please ensure all audit document titles clearly identify the date and site at which the audit was completed.
  
  8. Once finalised with photographs and signatures (PDF format), the TRIM reference for all final reports is to be sent to the Environment Team for inclusion in the EMS Action Plan.
  

Audit Checklist

• Note: If there are additional works on-site (i.e. construction activities) please complete the Construction & Earthworks Internal Environmental Audit Template (COR/13/13589) in addition to this template (i.e. two checklists may be required to complete the audit)

Noise

• Have there been any recent noise complaints?<br>If so, how we're these documented (e.g. ConnX, Hansen; please include TRIM reference or Workorder No.).

  Yes

  No

  N/A

• Are there higher than normal noise levels on-site (i.e. can anything be heard beyond the premises boundary)?

  Yes

  No

  N/A

• If yes above, controls are in place to reduce noise exposure or nuisance to neighbours?

• Comments:

• Add media

  Media

Flora & Fauna (inc. weed management)

• Is there any significant native vegetation (tress, grasses, shrubs) on-site? If so, please provide a basic description (number, area, age, size, etc) or take a photograph.

  Yes

  No

  N/A

• Are there any management plans for the native vegetation on-site and if so, are the requirements being adhered to?

  Yes

  No

  N/A

• Are pest plants and animals being managed accordingly within the property (e.g. any evidence of infestations)

  Yes

  No

  N/A

• Who undertakes these activities?

• Are there any noxious weeds within the site boundary (e.g. Blackberries, Scotch Thistle, Ragwort)?

  Yes

  No

  N/A

• Is there any vegetation proposed to be removed or cleared for works in the future?

  Yes

  No

  N/A

• If so, has the Environment Group been notified and completed an Environmental Impact Assessment? <br><br>If no, please provide photographs of the vegetation and a description of the proposed works.

  Yes

  No

  N/A

• Image of vegetation to be removed:

  Media

• Description of the works (incl. area of total disturbance):

• Is there any evidence of native flora or fauna in the area being removed or impacted recently?

  Yes

  No

  N/A

• If so, have the necessary permits and requirements been adhered to, was the Environment Group notified of the works?

  Yes

  No

  N/A

• Comments:

• Add media

  Media

Cultural Heritage & Heritage

• Has there been any significant ground disturbance on-site?

  Yes

  No

  N/A

• Has there been any evidence of aboriginal artefacts?

  Yes

  No

  N/A

• Is there any evidence of buildings, plant, vegetation etc. of heritage significance on-site?

  Yes

  No

  N/A

• If yes, what management controls have been implemented to protect these items or significance?

• Comments:

• Add media

  Media

Air Quality (emissions, air, dust, odour, GHG)

• Is there any abnormal emissions being caused by the operational or maintenance activities?

  Yes

  No

  N/A

• Is there any visible dust plumes, smoke or other visible emissions?

  Yes

  No

  N/A

• Have there been any recent complaints from the public about odour on-site?

  Yes

  No

  N/A

• If so, how was this complaint dealt with and recorded (e.g. ConnX, Hansen, etc.)?

• Can you detect any odour on-site? If so, can you detect it beyond the site boundary?

  Yes

  No

  N/A

• Is the operator aware of how to report an odour complaint received from the public?

  Yes

  No

  N/A

• Comments:

• Add media

  Media

Water Quality and Management

• Is there a waterway or wetland (excluding operational lagoons) within the premises boundary?

  Yes

  No

  N/A

• If so, are these fenced off or otherwise e protected?

  Yes

  No

  N/A

• Do close by water bodies have any evidence of contamination?

  Yes

  No

  N/A

• Is there a weir, extraction point or discharge point on-site, or supplementary to the site?

  Yes

  No

  N/A

• If so, is there any evidence of oil, scum, litter or other objectionable matter in the surface water at this point?

  Yes

  No

  N/A

• Is the extraction point or discharged point clearly labelled?

  Yes

  No

  N/A

• Are surface water drains on-site clear of debris and showing no signs of damage?

  Yes

  No

  N/A

• Does the site operator know the location of drainage on-site and where these drain to?

  Yes

  No

  N/A

• Are there, or have there been any recent algae blooms in lagoons, discharge or extraction points?

  Yes

  No

  N/A

• Have there been any recent exceedences of EPA, SDWA or other water quality guidelines?

  Yes

  No

  N/A

• Are there any leaking taps (fuel, water, etc) plant or equipment on-site?

  Yes

  No

  N/A

• Comments:

• Add media

  Media

Sediment & Erosion Control

• Is there evidence of erosion (i.e. at the discharge point, extraction point or weir)?

  Yes

  No

  N/A

• If so, please take an image of this

  Media

• Is there evidence of any damage to the banks of any waterways present on-site (e.g. livestock access, tracks, flood damage)?

  Yes

  No

  N/A

• If so, please take an image of this

  Media

• Comments:

• Add media

  Media

Waste & Resource Use

• Are recycling and waste options available?

  Yes

  No

  N/A

• Is there any hazardous waste created on-site (e.g. asbestos, sludge)?

  Yes

  No

  N/A

• If so, is there suitable waste disposal options/management on-site?

  Yes

  No

  N/A

• Are there any materials or waste products created on-site that could be more appropriately disposed of, reused, recycled?

  Yes

  No

  N/A

• Comment:

• Is there any evidence of litter, scum, oil or other objectionable matter on land?

  Yes

  No

  N/A

• Comments:

• Add media

  Media

Chemical Storage & Usage

• Are storage areas secure to prevent unauthorised access or vandalism?

  Yes

  No

  N/A

• Are spill kits available on-site?

  Yes

  No

  N/A

• Are all chemical filling points bunded?

  Yes

  No

  N/A

• If not, please take a photograph

  Media

• Does chemical and fuel bunding meet EPA guidelines?

  Yes

  No

  N/A

• Comments:

• Add media

  Media

Contaminated Material (CASS, PASS, Landfill)

• Are there contaminated materials on-site? If so, are they being managed accordingly?

  Yes

  No

  N/A

• Are contaminated materials being transported and reported accordingly?

  Yes

  No

  N/A

• Comments:

• Add media

  Media

Environmental Emergency Management

• Is a copy of the Crisis Management Plan available on-site and current?

  Yes

  No

  N/A

• Is a copy of the Site Emergency Plan available on-site and current?

  Yes

  No

  N/A

• Have any environmental incidents occurred on-site?

  Yes

  No

  N/A

• Details of incident:

• If so, was the operator aware of how to report incidents or opportunities for improvements?

  Yes

  No

  N/A

• If so, was it recorded properly?

  Yes

  No

  N/A

• Comments:

• Add media

  Media

Monitoring & Measurement

• Has all lab equipment been calibrated within the specific timeframe (i.e. by the due date) or within the six months?

  Yes

  No

  N/A

• Has the operator received training on sampling timeframe (i.e. by the due date) or within six months?

  Yes

  No

  N/A

• Are all sampling points for water, soil and air monitoring clearly marked and accessible?

  Yes

  No

  N/A

• Does the sampling point require any maintenance or modification?

  Yes

  No

  N/A

• Are all checklists, daily readings etc. stored in TRIM?

  Yes

  No

  N/A

• If not, why?

• Comments:

• Add media

  Media

Audit Report

1

• Non-conformance

  System Improvement

  Observation

  Observation (+ve)

• Finding:

• Evidence:

  Media

• Action:

• Responsible Manager:

• Due Date:

  Date

2

• Non-conformance

  System Improvement

  Observation

  Observation (+ve)

• Finding:

• Evidence:

  Media

• Action:

• Responsible Manager:

• Due Date:

  Date

3

• Non-conformance

  System Improvement

  Observation

  Observation (+ve)

• Finding:

• Evidence:

  Media

• Action:

• Responsible Manager:

• Due Date:

  Date

4

• Non-conformance

  System Improvement

  Observation

  Observation (+ve)

• Finding:

• Evidence:

  Media

• Action:

• Responsible Manager:

• Due Date:

  Date

5

• Non-conformance

  System Improvement

  Observation

  Observation (+ve)

• Finding:

• Evidence:

  Media

• Action:

• Responsible Manager:

• Due Date:

  Date

6

• Non-conformance

  System Improvement

  Observation

  Observation (+ve)

• Finding:

• Evidence:

  Media

• Action:

• Responsible Manager:

• Due Date:

  Date

7

• Non-conformance

  System Improvement

  Observation

  Observation (+ve)

• Finding:

• Evidence:

  Media

• Action:

• Responsible Manager:

• Due Date:

  Date

8

• Non-conformance

  System Improvement

  Observation

  Observation (+ve)

• Finding:

• Evidence:

  Media

• Action:

• Responsible Manager:

• Due Date:

  Date

9

• Non-conformance

  System Improvement

  Observation

  Observation (+ve)

• Finding:

• Evidence:

  Media

• Action:

• Responsible Manager:

• Due Date:

  Date

10

• Non-conformance

  System Improvement

  Observation

  Observation (+ve)

• Finding:

• Evidence:

  Media

• Action:

• Responsible Manager:

• Due Date:

  Date

11

• Non-conformance

  System Improvement

  Observation

  Observation (+ve)

• Finding:

• Evidence:

  Media

• Action:

• Responsible Manager:

• Due Date:

  Date

12

• Non-conformance

  System Improvement

  Observation

  Observation (+ve)

• Finding:

• Evidence:

  Media

• Action:

• Responsible Manager:

• Due Date:

  Date

Audit Report Approval

• Workgroup Manager:

  Sign

• Select date

  Date

• Manager Environment Team:

  Sign

• Select date

  Date

• Lead Auditor:

  Sign

• Select date

  Date

• Auditor:

  Sign

• Select date

  Date