Contract & Earthworks Internal Audit

Audit

• Conducted on

  Date

• COR:

• Workgroup Audited:

• Site name/Code:

• Location
  Address

• Project No./Name:

• Audit Team:

Audit Objective

• The objective of this contract & earthwork site audit is to ensure Gippsland Water has procedures and systems in place to actively manage the environmental risks of mobile sites. When working on mobile sites Gippsland Water's Environmental Management System (ISO14001), Gippsland Water's environmental policies, procedures, and all legal and other requirements (i.e. permit conditions, legislation) must be adhered to. The audit team has the right to issue non-conformances (NC), system improvements (SI) and/or observations (see Evaluation of Compliance Criteria for definitions) to the Responsible Officer (RO) of the project depending on the nature of the findings.

Evaluation Criteria

Observation

• an issue that requires in order to improve the operations of the EMS and that if left in-addressed is likely to lead to a non-conformance during future audits; an example of good environmental practice that deserves recognition; or a flag or re-visit at the next audit.

System Improvement

• an identified improvement in Gippsland Water's EMS procedures.

Non-conformance

• a non-fulfilment of a requirement, whether that of an EMS procedure(s), or the ISO 14001:2004 standard.

Audit Instructions

• 1. All members of the audit team are to complete a copy of the checklist below, however only one copy of the audit report needs to be completed per audit. 2. This checklist is designed to be used in conjunction with the EPA Bundling Guidelines, Best Practice Environmental Management - Environmental Guidelines for Major Construction Sites, Construction Techniques for Sediment Pollution Control and Gippsland Water's Procedures (inc. ISO 14001). 3. Auditors are encouraged to use photographic evidence to supplement other notes where possible. 4. All sections of this checklist are to be completed. Any field nominated as Not Applicable (N/A) must be justified. 5. Additional copies of this checklist can be found at COR/13/13589. 6. Draft documents or other handwritten notes are to be saved into TRIM in the Contract Folder - Environment Section. 7. All final copies of this checklist are to be saved into TRIM in the Contract Folder - Environment Section. 8. Please ensure all audit document titles clearly identify the date and site at which the audit was completed. 9. Once finalised with photographs and signatures (PDF format), the TRIM reference for all final reports is to be sent to the Environment Team for inclusion in the EMS Action Plan.

Audit

Environmental Management Compliance Checklist:

• Environmental Risk Management

• Permits, licences and requirements (evaluate legal compliance)

• Auditing and checklists

• Inductions

• Site map/Layout

• Reporting requirements

• Environmental Incidents

• Comments:

Document Control & Management:

• Are all controls listed in the EMP being implemented?

  Yes

  No

  N/A

• Have all controls listed in the Environmental Risk Register been implemented?

  Yes

  No

  N/A

• Are there any permit requirements associated with these works (i.e. Works on Waterways Permit)? If so, have all conditions been adhered to on-site?

  Yes

  No

  N/A

• Are all required MSDSs available on-site and are they up-to-date (< 7 years old)?

  Yes

  No

  N/A

• Comments:

Noise & Vibration

• Have there been any recent noise complaints on-site?

  Yes

  No

  N/A

• Are there higher than normal noise levels on-site?

  Yes

  No

  N/A

• Are there residential houses within 50 m of works?

  Yes

  No

  N/A

• Comments:

• Add media

  Media

Flora & Fauna

• Are all works contained inside a controlled zone (i.e. construction impact zone)?

  Yes

  No

  N/A

• Are all works outside Tree Protection Zone(s)?

  Yes

  No

  N/A

• Has all vegetation proposed to be removed been assessed by the Environment Group?

  Yes

  No

  N/A

• Are all vegetation permit conditions being adhered to?

  Yes

  No

  N/A

• Is there any evidence of native fauna or flora in the area being impacted by the works? If so, are the necessary permits and requirements been adhered to, has the Environment Group been involved?

  Yes

  No

  N/A

• Comments:

• Add media

  Media

Water Quality and Management

• Are all sediment stockpiles away from water bodies and away from drainage lines?

  Yes

  No

  N/A

• Do close by water bodies have any evidence of contamination?

  Yes

  No

  N/A

• Are there any mud tracks on roads caused by the works?

  Yes

  No

  N/A

• Are works being carried out in or around natural waterways? If so, are the required permits in place and being adhered to?

  Yes

  No

  N/A

• Comments:

• Add media

  Media

Waste & Resource Use

• Are recycling and waste options available?

  Yes

  No

  N/A

• Is the site clean of litter?

  Yes

  No

  N/A

• Can materials or wastes on-site be re-used?

  Yes

  No

  N/A

• Comments:

• Add media

  Media

Chemical Storage & Usage

• Are storage areas secure to prevent unauthorised access or vandalism?

  Yes

  No

  N/A

• Are spill kits available on-site?

  Yes

  No

  N/A

• Are chemicals stored away from drainage lines and waterway(s)?

  Yes

  No

  N/A

• Does chemical and fuel bunding meet EPA guidelines?

  Yes

  No

  N/A

• Comments:

• Add media

  Media

Cultural Heritage & Heritage

• Has there been any significant ground disturbance on-site?

  Yes

  No

  N/A

• Has there been any evidence of aboriginal artefacts?

  Yes

  No

  N/A

• Is a Cultural Heritage Management Plan or Permit required for the works?

  Yes

  No

  N/A

• Are all cultural heritage plan or permit conditions being adhered to (i.e. protection zones)?

  Yes

  No

  N/A

• Comments:

• Add media

  Media

Weed Management

• Has all machinery been cleaned (when changing site locations)?

  Yes

  No

  N/A

• Are there any high threat weeds within the site area or works?

  Yes

  No

  N/A

• Comments:

• Add media

  Media

Air Quality (emissions, air, dust, odour, GHG)

• Is there any abnormal emissions being caused by the works?

  Yes

  No

  N/A

• Is there any visible dust plumes?

  Yes

  No

  N/A

• Is there odour on-site?

  Yes

  No

  N/A

• Are GHG accounting requirements being recorded?

  Yes

  No

  N/A

• Comments:

• Add media

  Media

Contaminated Material (CASS, PASS, Landfill)

• Are there contaminated materials on-site? If so, are they being managed accordingly?

  Yes

  No

  N/A

• Are contaminated materials being transported and reported accordingly?

  Yes

  No

  N/A

• Comments:

• Add media

  Media

Sediment & Erosion Control

• Are all silt screens and erosion control measures in place?

  Yes

  No

  N/A

• Are all stockpiles outside of Tree Protection Zone(s)?

  Yes

  No

  N/A

• Is ground disturbance being kept to a minimum?

  Yes

  No

  N/A

• Is there evidence of erosion?

  Yes

  No

  N/A

• Comments:

• Add media

  Media

Environmental Emergency Management

• Is there an accessible incident response procedure on-site? Is it comprehensive and meet Gippsland Water's requirements?

  Yes

  No

  N/A

• Are spill kits available on-site and in vehicles?

  Yes

  No

  N/A

• Have any environmental incidents on-site followed the correct preventative or corrective action procedure and been reported to Gippsland Water?

  Yes

  No

  N/A

• Comments:

• Add media

  Media

Audit Report

1

• Finding:

• Evidence:

  Media

• Action:

• Responsible Manager:

• Due Date:

  Date

2

• Finding:

• Evidence:

  Media

• Action:

• Responsible Manager:

• Due Date:

  Date

3

• Finding:

• Evidence:

  Media

• Action:

• Responsible Manager:

• Due Date:

  Date

4

• Finding:

• Evidence:

  Media

• Action:

• Responsible Manager:

• Due Date:

  Date

5

• Finding:

• Evidence:

  Media

• Action:

• Responsible Manager:

• Due Date:

  Date

6

• Finding:

• Evidence:

  Media

• Action:

• Responsible Manager:

• Due Date:

  Date

7

• Finding:

• Evidence:

  Media

• Action:

• Responsible Manager:

• Due Date:

  Date

8

• Finding:

• Evidence:

  Media

• Action:

• Responsible Manager:

• Due Date:

  Date

9

• Finding:

• Evidence:

  Media

• Action:

• Responsible Manager:

• Due Date:

  Date

10

• Finding:

• Evidence:

  Media

• Action:

• Responsible Manager:

• Due Date:

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11

• Finding:

• Evidence:

  Media

• Action:

• Responsible Manager:

• Due Date:

  Date

12

• Finding:

• Evidence:

  Media

• Action:

• Responsible Manager:

• Due Date:

  Date

Audit Report Approval

• Workgroup Manager:

  Sign

• Select date

  Date

• Manager Environment Team:

  Sign

• Select date

  Date

• Lead Auditor:

  Sign

• Select date

  Date

• Auditor:

  Sign

• Select date

  Date