ORTUS FIRE RISK ASSESSMENT

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Details of audit

Employer or person having control of the premises

• Add signature

  Sign

Address of the premises

• Add media

  Media

Person consulted

Assessor

• Add signature

  Sign

Date of fire risk assessment

• Select date

  Date

Date of previous assessment

• Select date

  Date

Suggested date for review

• Select date

  Date

The purpose of this report is to provide an assessment of the risk to life from fire in these premises and where appropriate to make the necessary recommendations to ensure compliance with fire safety legislation. The report does not address the risk to property or business continuity from fire.

• Select date

  Date

The fire risk assessment should be reviewed by a competent person by the date indicated above or at such earlier time as there is reason to suspect that itis no longer valid, or if there has been a significant change in the matters to which it relates, or if a fire occurs

GENERAL INFORMATON

1. The premises

1.1 Number of floors

• Number of floor levels?

1.2 Approximate floor area

• Meters per floor, gross and ground floor

1.3 Brief details of construction

1.4 Use of premises

2 THE OCCUPANTS

• 2.1 Approximate maximum number

  Select 1 to 10 10 to 25 25 to 50 50 to 100 100 to 150 150 to 250 250 and more

  • 1 to 10
  • 10 to 25
  • 25 to 50
  • 50 to 100
  • 100 to 150
  • 150 to 250
  • 250 and more

• 2.2 Approximate number of employees

• 2.3 Maximum number of members of the public at any one time

3 OCCUPANTS ESPECIALLY AT RISK FROM FIRE

• 3.1 Sleeping occupants

• 3.2 Disabled occupants

• 3.3 Occupants in remote areas and lone workers

• 3.4 Young persons

• 3.5 Others

• 4. Fire loss experience

  Yes

  No

  N/A

• If yes please enter details

• 5. Other relevant information

  Yes

  No

  N/A

• If yes please enter details

6. RELEVANT FIRE SAFETY LEGISLATION

• 6.1 The Fire Precautions Workplace Regulations NI 2001 apply to this building

  Yes

  No

  N/A

• 6.2 The Fire Services NI Order 1984 applies to this building, but a fire certificateis not required because it has been exempt from a fire certificate by the fire authority?

  Yes

  No

  N/A

• 6.2 The Fire Services NI Order 1984 applies to this building, but a fire certificateis not required because it is put to a designated use, but a fire certificate is not required under the terms of the Designation Order?

  Yes

  No

  N/A

• 6.3 The Fire Services NI Order 1984 applies to this building and a fire certificate is required by virtue of:

  The number/location of guests and staff sleeping in the building

  the number/location of people employed at anyone time

  the use of highly flammable or explosive materials

  the use to which the premises are put/N/A

• 6.4 Has a fire certificate been issued under the Fire Services NI Order 1984

  Yes

  No

  N/A

• If yes what is the certificate number and date of issue?

• 6.5 An application for a fire certificate was made on?

• 6.6 An application for a fire certificate should be made as soon as possible

  Yes

  No

  N/A

• 6.7 Other relevant fire safety legislation

  Yes

  No

  N/A

• 6.8 Comments

FIRE HAZARDS AND THEIR ELIMINATION OR CONTROL

7. ELECTRICAL SOURCES OF IGNITION

• 7.1 Reasonable measures taken to prevent fires of electrical origin

  Yes

  No

  N/A

• 7.2.1 Fixed installation periodically inspected and tested

  Yes

  No

  N/A

• 7.2.2 Portable appliance testing carried out?

  Yes

  No

  N/A

• 7.2.3 Suitable policy regarding the use of personal electrical appliances

  Yes

  No

  N/A

• 7.2.4 Suitable limitation of trailing leads and adapters

  Yes

  No

  N/A

• 7.3 Comments and hazards observed

8. SMOKING

• 8.1 Reasonable measures taken to prevent fires as a result of smoking

  Yes

  No

  N/A

• 8.2.1 Smoking prohibited in the building

  Yes

  No

  N/A

• 8.2.2 Smoking prohibited in appropriate areas

  Yes

  No

  N/A

• 8.2.3 Suitable arrangements for those who wish to smoke

  Yes

  No

  N/A

• 8.2.4 This policy appears to be observed at the time of inspection?

  Yes

  No

  N/A

• 8.3 Comments and hazards observed

9.ARSON

• 9.1 Does basic security against arson by outsiders appears reasonable

  Yes

  No

  N/A

• 9.2 is there an absence of unnecessary fire load in close proximity to the premises or available for ignition by outsiders

  Yes

  No

  N/A

• 9.3 Comments and hazards observed

10. PORTABLE HEATERS AND HEATING INSTALLATIONS

• 10.1 Is the use of portable heaters avoided as far as practicable

  Yes

  No

  N/A

• 10.2.1 Is the use of the more hazardous type (e.g. Radiant bar fires or LPG appliances) avoided?

  Yes

  No

  N/A

• 10.2.2 Are suitable measures taken to minimise the hazard of ignition of combustible materials?

  Yes

  No

  N/A

• 10.3 Are fixed heating installations subject to regular maintenance?

  Yes

  No

  N/A

• 10.4 Comments and hazards observed:

11. COOKING

• 11.1 Are reasonable measures taken to prevent fires as a result of cooking?

  Yes

  No

  N/A

• 11.2.1 Are filters changed and ductwork cleaned regularly?

  Yes

  No

  N/A

• 11.2.2 Are suitable extinguishing appliances available?

  Yes

  No

  N/A

• 11.3 Comments and hazards observed:

12. LIGHTNING

• 12.1 Does the building have a lightning protection system?

  Yes

  No

  N/A

• 12.2 Comments and deficiencies observed

13. HOUSEKEEPING

• 13.1 Is the standard of housekeeping adequate?

  Yes

  No

  N/A

• 13.2.1 Does combustible materials appear to be separated from ignition sources?

  Yes

  No

  N/A

• 13.2.2 Is there avoidance of unnecessary accumulation of combustible materials or waste?

  Yes

  No

  N/A

• 13.2.3 Is there appropriate storage of hazardous materials?

  Yes

  No

  N/A

• 13.2.4 Is there avoidance of inappropriate storage of combustible materials?

  Yes

  No

  N/A

• 13.3 Comments and hazards observed

14. HAZARDS INTRODUCED BY OUTSIDE CONTRACTORS AND BUILDING WORKS

• 14.1 Are fire safety conditions imposed on outside contractors?

  Yes

  No

  N/A

• 14.2 Is there satisfactory control over works carried in the building by outside contractors (including "hot works" permits)?

  Yes

  No

  N/A

• 14.3 If there are in-house maintenance personnel, are suitable precautions taken during "hot work", including use of hot work permits?

  Yes

  No

  N/A

• 14.4 Comments

16. OTHER SIGNIFICANT IGNITION SOURCES THAT WARRANT CONSIDERATION INCLUDING PROCESS HAZARDS THAT IMPACT ON GENERAL FIRE PRECAUTIONS

• 16.1 Ignition sources

• 16.2 Comments and deficiencies observed

FIRE PROTECTION MEASURES

17 MEANS OF ESCAPE FROM FIRE

• 17.1 It is considered that the building is provided with reasonable means of escape in case of fire?

  Yes

  No

  N/A

• 17.2.1 Are there adequate design of escape routes?

  Yes

  No

  N/A

• 17.2.2 Are there adequate provisions of exits?

  Yes

  No

  N/A

• 17.2.3 Are exits easily and immediately openable where necessary?

  Yes

  No

  N/A

• 17.2.4 Do fire exits open in the direction of escape where necessary?

  Yes

  No

  N/A

• 17.2.5 Is there avoidance of sliding or revolving doors as fire exits where necessary?

  Yes

  No

  N/A

• 17.2.6 Is there a reasonable distance of travel where there is a single direction of travel?

  Yes

  No

  N/A

• 17.2.7 Is there a reasonable distance of travel where there are alternative means of escape?

  Yes

  No

  N/A

• 17.2.8 Is there suitable protection of escape routes?

  Yes

  No

  N/A

• 17.2.9 Is there suitable fire precautions for all inner rooms?

  Yes

  No

  N/A

• 17.2.10 Are escape routes unobstructed?

  Yes

  No

  N/A

• 17.3 It is considered that the building is provided with reasonable arrangements for the means of escape for disabled people?

  Yes

  No

  N/A

• 17.4 Comments and deficiencies observed:

18. MEASURES TO LIMIT FIRE SPREAD AND DEVELOPMENT

• 18.1 Is it considered that there is compartmentation of a reasonable standard?

  Yes

  No

  N/A

• 18.2 Is it considered that there is reasonable limitation of linings that might promote fire spread?

  Yes

  No

  N/A

• 18.3 Comments and deficiencies observed:

19. EMERGENCY ESCAPE LIGHTING

• 19.1 Reasonable standard of emergency escape lighting system provided?

  Yes

  No

  N/A

• 19.2 Comments and deficiencies observed:

20. FIRE SAFETY SIGNS AND NOTICES

• 20.1 Reasonable standard of fire safety signs and notices?

  Yes

  No

  N/A

• 20.2 Comments and deficiencies observed:

21. MEANS OF GIVING WARNING OF FIRE

• 21.1 Reasonable manually operated electrical fire alarm system provided?

  Yes

  No

  N/A

• 21.2 Is automatic fire detection provided?

  Yes (throughout building)

  Yes (Part building)

  No

• 21.3 Is the extent of automatic fire detection generally appropriate for the occupancy and fire risk?

  Yes

  No

  N/A

• 21.4 Remote transmission of alarm signals?

  Yes

  No

  N/A

• 21.5 Comments and deficiencies observed:

22. MANUAL FIRE EXTINGUISHING APPLIANCES

• 22.1 Reasonable provision of portable fire extinguishers?

  Yes

  No

  N/A

• 22.2 Hose reels provided?

  Yes

  No

  N/A

• 22.3 Are all fire extinguishing appliances readily accessible?

  Yes

  No

  N/A

• Comments and deficiencies observed

23. RELEVANT AUTOMATIC FIRE EXTINGUISHING SYSTEMS

• 23.1 Type of system

• 23.2 Comments

24 OTHER RELEVANT FIXED SYSTEMS AND EQUIPMENT

• 24.1 Type of fixed system

  Yes

  No

  N/A

• 24.2 Comments

• 24.3 Suitable provision of fire-fighters switch(es) for high voltage luminous tube signs, etc

  Yes

  No

  N/A

• 24.4 Comments

MANAGEMENT OF FIRE AND SAFETY

25. PROCEDURES AND ARRANGEMENTS

• 25.1 Fire safety is managed by

• 25.2 Competent person(s) appointed to assist in undertaking the preventive and protective measures (I.e. relevant general fire precautions)?

  Yes

  No

  N/A

• 25.2 Comments

• 25.3 Is there suitable record of the fire safety arrangements?

  Yes

  No

  N/A

• 25.3 Comments

• 25.4 Appropriate fire procedures in place?

  Yes

  No

  N/A

• 25.4.1 Are procedures in the event of fire appropriate and properly documented?

  Yes

  No

  N/A

• 25.4.2 Are there suitable arrangements for summoning the fire and rescue service?

  Yes

  No

  N/A

• 25.4.3 Are there suitable arrangements to meet fire and rescue service on arrival and provide relevant information, including that relating to hazards to fire-fighters?

  Yes

  No

  N/A

• 25.4.4 Are there suitable arrangements for ensuring that the premises have been evacuated?

  Yes

  No

  N/A

• 25.4.5 Is there suitable fire assembly points(s)?

  Yes

  No

  N/A

• 25.4.6 Are there adequate procedures for the evacuation of any disabled people who are likely to be present?

  Yes

  No

  N/A

• 25.4.7 Comments

• 25.5 Persons nominated and trained to use fire extinguishing appliances?

  Yes

  No

  N/A

• 25.5.1 Comments

• 25.6 Persons nominated and trained to assist with evacuation, including evacuation of disabled people?

  Yes

  No

  N/A

• 25.6.1 Comments

• 25.7 Appropriate liaison with the fire and rescue service (e.g. By fire and rescue service crews visiting for familiarization visits)?

  Yes

  No

  N/A

• 25.7.1 Comments

• 25.8 Routine in-house inspections of fire precautions (e.g. In the course of health and safety inspections)?

  Yes

  No

  N/A

• 25.8.1 Comments

26. TRAINING AND DRILLS

• 26.1 Are all staff given adequate fire safety instruction and training induction?

  Yes

  No

  N/A

• 26.1.1 Comments

• 26.2 Are all staff given adequate periodic "refresher training" at suitable intervals?

  Yes

  No

  N/A

• 26.2.1 Comments

• 26.3.1 Does all staff training provide information, instruction or training on fire risks in the premises?

  Yes

  No

  N/A

• 26.3.2 Does all staff training provide information, instruction or training on the fire safety measures in the building?

  Yes

  No

  N/A

• 26.3.3 Does all staff training provide information, instruction or training on action in the event of a fire?

  Yes

  No

  N/A

• 26.3.4 Does all staff training provide information, instruction or training on action on hearing the fire alarm signal?

  Yes

  No

  N/A

• 26.3.5 Does all staff training provide information, instruction or training on method of operation of manual call points?

  Yes

  No

  N/A

• 26.3.6 Does all staff training provide information, instruction or training on location and use of fire extinguishers?

  Yes

  No

  N/A

• 26.3.7 Does all staff training provide information, instruction or training on means of summoning the fire and rescue service?

  Yes

  No

  N/A

• 26.3.8 Does all staff training provide information, instruction or training on the identity of persons nominated to assist with evacuation?

  Yes

  No

  N/A

• 26.3.9 Does all staff training provide information, instruction or training on the identity of persons nominated to use fire extinguishing appliances?

  Yes

  No

  N/A

• 26.3.10 Comments

• 26.4 Are staff with special responsibilities (e.g. Fire wardens) given additional training?

  Yes

  No

  N/A

• 26.4.1 Comments

• 26.5 Are fire drills carried out at appropriate intervals?

  Yes

  No

  N/A

• 26.5.1 Comments

• 26.6.1 When the employees of another employer work in the premises, is their employer given appropriate information (e.g on fire risks and general fire precautions)?

  Yes

  No

  N/A

• 26.6.2 When the employees of another employer work in the premises, is it ensured that the employees are provided with adequate instructions and information?

  Yes

  No

  N/A

• 26.6.3 Comments

27. TESTING AND MAINTENANCE

• 27.1 Adequate maintenance of the premises?

  Yes

  No

  N/A

• 27.1.1 Comments and deficiencies observed:

• 27.2 Weekly testing and periodic servicing of fire detection and alarm system?

  Yes

  No

  N/A

• 27.2.1 Comments and deficiencies observed:

• 27.3 Monthly and annual testing routines for emergency escape lighting?

  Yes

  No

  N/A

• 27.3.1 Comments and deficiencies observed:

• 27.4 Annual maintenance of fire extinguishing appliances?

  Yes

  No

  N/A

• 27.4.1 Comments and deficiencies observed:

• 27.5 Periodic inspection of external escape staircases and gangways?

  Yes

  No

  N/A

• 27.5.1 Comments and deficiencies observed:

• 27.6 Six-monthly inspection and annual testing of rising mains?

  Yes

  No

  N/A

• 27.6.1 Comments and deficiencies observed:

• 27.7 Weekly and monthly testing, six monthly inspection and annual testing of fire-fighting lifts?

  Yes

  No

  N/A

• 27.7.1 Comments and deficiencies observed:

• 27.8 Weekly testing and periodic inspection of sprinkler installations?

  Yes

  No

  N/A

• 27.8.1 Comments and deficiencies observed:

• 27.9 Routine checks of final exit doors and/or security fastenings?

  Yes

  No

  N/A

• 27.9.1 Comments and deficiencies observed:

• 27.10 Annual inspection and test of lightning protection system?

  Yes

  No

  N/A

• 27.10.1 Comments and deficiencies observed:

• 27.11 Other relevant inspections or tests:

• 27.11.1 Comments

28. RECORDS

• 28.1.1 Appropriate records of fire drills?

  Yes

  No

  N/A

• 28.1.2 Appropriate records of fire training?

  Yes

  No

  N/A

• 28.1.3 Appropriate records of fire alarm tests?

  Yes

  No

  N/A

• 28.1.4 Appropriate records of emergency escape lighting tests?

  Yes

  No

  N/A

• 28.1.5 Appropriate records of maintenance and testing of other fire protection systems?

  Yes

  No

  N/A

• 28.2 Comments

FIRE RISK ASSESSMENT

• Taking into account the fire prevention measures observed at the time of this risk assessment, it is considered that the hazard from fire (likelihood of fire) at these premises is:

  LOW: Unusually low likelihood of fire as a result of negligible potential sources of ignition.

  MEDIUM: Normal fire hazards (e.g. Potential ignition sources) for this type of occupancy, with fire hazards generally subject to appropriate controls (other than minor shortcomings).

  HIGH: Lack of adequate controls applied to one or more significant fire hazards, such as to result in significant increase in likelihood of fire.

• Taking into account the nature of the building and the occupants, as well as the fire protection and procedural arrangements observed at the time of this fire risk assessment, is it considered that the consequences for life safety in the event of fire would be:

  SLIGHT HARM: Outbreak of fire unlikely to result in serious injury or death of any occupant (other than an occupant sleeping in a room in which a fire occurs).

  MODERATE: Outbreak of fire could foreseeable result in injury (including serious injury) of one or more occupants, but it is unlikely to involve multiple fatalities.

  EXTREME HARM: Significant potential for serious injury or death of one or more occupants.

• Accordingly, it is considered that the risk to life from fire at these premises is:

  TRIVIAL: No action is required and no detailed records need to be kept.

  TOLERABLE: No major additional controls required. However, there might be a need for improvements that involve minor or limited cost.

  MODERATE: It is essential that efforts are made to reduce the risk. Risk reduction measures should be implemented within a defined time period. Where moderate risks associated with the consequences that constitute extreme harm, further assessment might be required to establish more precisely the likelihood of harm as a basis for determining e priority for improved control measures.

  SUBSTANTIAL: Considerable Resources might have to be allocated to reduce the risk. If the building is unoccupied, it should not be occupied until the risk has been reduced. If the building is occupied, urgent action should be taken.

  INTOLERABLE: Building (or relevant area) should not be occupied until the risk is reduced.

• (Note that, although the purpose of this section is to place the fire risk in context, the above approach to fire risk assessment is subjective and for guidance only. All hazards and deficiencies identified in this report should be addressed by implementing all recommendations contained in the following action plan. The fire risk assessment should be reviewed regularly)