Osborne - Contracts Review - meeting notes and check list

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

People Present

Is the contracts manager or the construction lead present

• Is the commercial manager or commercial lead present <br>

  Yes

  No

  N/A

• Is the site manager, senior site manager or PM present

  Yes

  No

  N/A

• Is the QS or senior QS present

  Yes

  No

  N/A

• Optional - is the BUL present

  Yes

  No

  N/A

Control documents

• Is there a written contract review in place

  Yes

  No

  N/A

Section 1 - Matters Arising

• Is the a copy of the last site team meeting notes attached

  Yes

  No

  N/A

• Is the last Client team meting notes attached

  Yes

  No

  N/A

• Section 1 Notes:

Section 2 - Safety

• Is the last Osborne Safety Advisers inspection attached, marked up with signed off actions and placed on IGO

  Yes

  No

  N/A

• Is there attached a copy of the last site safety check sheet

  Yes

  No

  N/A

• Section 2 Notes :

Section 3 - Programme & Progress

• Is there a copy of the Contract Programme, marked with percentage completed, drop line and rescheduled

  Yes

  No

  N/A

• Is there a copy of the target programme marked up with percentage complete, a drop line and rescheduled

  Yes

  No

  N/A

• Is there evidence of short term programmes being used

  Yes

  No

  N/A

• Are we behind programme if so is there a recovery plan

  Yes

  No

  N/A

• Section 3 Notes: <br>

  Yes

  No

  N/A

Section 4 - Contractual Matters, Site Overheads, CVC

• Is there an up to date copy of the CVC/ EDF

  Yes

  No

  N/A

• Copy of cash flow forecast

  Yes

  No

  N/A

• An up to date copy of the procurement schedule

  Yes

  No

  N/A

• Is there a up to date copy of the Warrantee tracker

  Yes

  No

  N/A

• Was the last valuation on time <br>

  Yes

  No

  N/A

• Section 4 Notes:

Section 5 - Labour & Plant

• Section 5 Notes:

Section 6 - Materials

• Section 6 Notes

Section 7 Sub-contractors

• An up to date copy of the subcontractor meeting notes

  Yes

  No

  N/A

• Section 7 Notes:

Section 8 - M & E Matters

• Section 8 Notes:

• An up to date copy of the STAT,s tracker

  Yes

  No

  N/A

• Is there a commissioning / test and inspection programme in place

  Yes

  No

  N/A

Section 9 - site Admin & Control

• Copy of Up to date RFI,s schedule

  Yes

  No

  N/A

• Copy of up to date information required schedule <br><br>

  Yes

  No

  N/A

• Copy of Up to date CVI,s

  Yes

  No

  N/A

• Section 9 Notes:

Section 10 Design

• Copy of last Design team meeting notes

  Yes

  No

  N/A

• Is there a planning condition tracker

  Yes

  No

  N/A

• Date of last update Planing Condition Tracker

  Date

• Section 10 Notes:

Section 11 Risk & Opportunities

• An up to date copy of the Risk & Opportunities register

  Safe

  At Risk

  N/A

• Section 11 Notes:

Section 12 Snagging

• Is there a snagging schedule

  Yes

  No

  N/A

• Section 12 Notes:

Section 13 - Company Profile

• Section 13 Notes:

Section 14 - Considerate Constructors / KPI,s

• Copy of considerate constructors report & score

  Yes

  No

  N/A

• Section 14 Notes

Any Other Business

• AOB Notes:

Checks

• Is gateway No 7 complete

  Yes

  No

  N/A

• Undertake review of Gateway 8

  Yes

  No

  N/A

• Was the last Opp,s report completed on time

  Yes

  No

  N/A

• Was the last Opps report filed correctly

  Yes

  No

  N/A

• Is the project score sheet up to date

  Yes

  No

  N/A

• Is the Project PEP up to date

  Yes

  No

  N/A

• Has the latest ICE been reviewed in the last month

  Yes

  No

  N/A

• When was the update of the Site Waste Management Plan

  Date

General Site Safety

• Date of last update of Health & Safety Plan

  Date

• Is the fire risk assessment / fire plan up to date

  Yes

  No

  N/A

• Is the logistics and traffic management plan up date

  Yes

  No

  N/A

• Is the F10 up to date

  Yes

  No

  N/A

• Comments on safety

Resource requirement:

• Resources required or coming free within the next month including any Holiday cover

• Resource required or coming free within the next 3 months including holiday cover:

Score & Comments

• Score on Contracts Review

• Date of next Contract Review:

  Date

• Date of next 4 Weekly Health & Safety Review

  Date

• Date of Phase One Hand Over

  Date

• Date of next Opps report

  Date

• Date of Phase Two Hand Over

  Date

• Contract Completion Date

  Date

• Projected Completion Date

  Date

• General Comments:

• Leslie Allen:

  Sign