Information
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Audit Title
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Client / Site
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Conducted on
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Prepared by
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Location
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Personnel
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Date of inspection
1.0 - Previous inspection
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1.1 - Has the last inspection been reviewed?
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1.2 - Have all actions been completed?
2.0 - Fire Prevention
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2.1 - Fire wardens in place and undergone training?
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2.2 - Signage visible around office identifying who the Fire Wardens are?
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2.3 - Evacuation plan displayed and understood by all employees?
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2.4 - Evacuation procedures discussed/tested regularly? (a drill conducted at least once a year)
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2.5 - Extinguishers in place, clearly marked for type of fire?
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2.6 - Extinguishers recently serviced? (Check 6 monthly punch mark on tabs.)
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2.7 - Extinguishers clear of obstructions?
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2.8 - Extinguisher no more than 1200 mm max height & base not lower that 100 mm?
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2.9 - Indicator signs 2.1 m above floor level?
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2.10 - Adequate direction notices for fire exits?
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2.11 - Exit doors easily opened from inside?
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2.12 - Exits clear of obstructions?
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2.13 - Fire alarm system tested by 'Better Fire' and functioning correctly? (tested at least twice a year)
3.0 - General Lighting
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3.1 - Good natural lighting?
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3.2 - Reflected light from walls & ceilings not causing glare to employees?
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3.3 - Light fittings clean and in good condition?
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3.4 - Emergency exit lighting operable?
4.0 - Building Safety
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4.1 - Floor surfaces even and uncluttered?
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4.2 - Entry and walkways kept clear?
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4.3 - Walkways adequately and clearly marked?
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4.4 - Intersections kept clear of boxes etc?
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4.5 - Stair and risers kept clear?
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4.6 - Are liquid spills removed quickly?
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4.7 - Are railings in good condition?
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4.8 - Are fall preventive measures in place around stairs and railings?
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4.9 - Are building maintenance issues reported to Landlord in a timely manner and records kept?
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4.10 - Furniture in sound condition?
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4.11 - Are speed limit and directional signage clearly visible in the carpark area?
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4.12 - Is there adequate lighting in the carpark and general outdoor walking areas?
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4.13 - Are there adequate barricades surrounding walkways and motorbike parking areas?
5.0 - Work Stations
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5.1 - Is lighting adequate?
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5.2 - Are the floors around the workstations/offices kept clean?
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5.3 - Clear of rubbish?
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5.4 - Work height correct for the type of work and the employee?
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5.5 - Are Ergonomic assessments offered to staff annually?
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5.6 - Are ergonomic exercises communicated to staff regularly?
6.0 - Rubbish Removal
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6.1 - Bins located at suitable points around office?
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6.2 - Bins emptied regularly?
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6.3 - Is there a separate disposal point for toner cartridges?
7.0 - Storage Design, Use and lifting
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7.1 - Materials stored in cupboards and shelving wherever possible?
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7.2 - Storage designed to minimise lifting problems?
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7.3 - Are safe lifting methods communicated to staff regularly?
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7.4 - Are trolley's easily accessible if required?
8.0 - Electrical Safety
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8.1 - Safety switches and/or circuit breakers installed?
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8.2 - No double adapters in use?
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8.3 - Portable equipment tested and tagged annually?
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8.4 - No broken plugs, sockets or switches?
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8.5 - No power leads across walkways?
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8.6 - No frayed or damaged leads?
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8.7 - No strained leads?
9.0 - Chemical Safety
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9.1 - Material Safety Data Sheets available for all chemicals?
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9.2 - Risk assessments completed for hazardous substances?
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9.3 - All containers labelled correctly?
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9.4 - Unused substances disposed of?
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9.5 - Do special storage conditions apply?
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9.6 - If applicable are special storage conditions followed?
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9.87 - Workers trained in the use of hazardous substances?
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9.8 - If required is PPE available?
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9.9 - Is adequate ventilation provided?
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9.10 - Are eye washes and showers easily accessed?
10.0 - First Aid Facilities
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10.1 - Are First Aid cabinets and contents clean and orderly?
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10.2 - Are contents regularly checked?
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10.3 - No contents past their expiry date?
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10.4 - First aid cabinets clearly labelled?
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10.5 - Is there easy access to cabinets?
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10.6 - Employees aware of location of first aid cabinet?
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10.7 - Are first aid officers accessible?
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10.8 - Are training registers kept for first aid officers, including expiry dates of certificates?
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10.9 - Are emergency numbers displayed?
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10.10 - Are Incident Reports filled in by first aiders after treatment?
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10.11 - Is an incident register kept and insurance companies notified when applicable?
11.0 - Office Hazards
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11.1 - Are filing cabinets in good condition?
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11.2 - Are chairs in good condition?
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11.3 - Desks in good condition? (No damage.)
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11.4 - Screen Based Equipment positioned to reduce glare from windows etc?
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11.5 - Photocopiers positioned to avoid fumes?
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11.6 - Tasks designed to prevent Occupational Overuse Syndrome? (Breaks included.)
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11.7 - Air conditioning systems regularly maintained?
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11.8 - Stable non-slip floor coverings in good condition?
12.0 - Vehicle Condition
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12.1 - Schedule maintenance performed?
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12.2 - Condition of tyres?
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12.3 - Brake performance?
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12.4 - Are all lights in working order? (Check operation of brake, indicator and reversing lights)
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12.5 - Condition of drivers seat adequate?
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12.6 - Condition of other seats adequate?
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12.7 - First aid kit supplied and adequate?
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12.8 - Storage provisions?
Sign Off
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On site representative
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Auditor's signature
