PACE Site Evaluation

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Personnel

Environment and Climate

• Maintains appearance and organization: All PACE areas are clean and prepared for activities, including checkout.

  As expected

  Somehow

  Coaching necessary

  Not at all

• Follow up with corrective action will be completed by:

  Yes

  No

  N/A

• Add media

  Media

• Proper PACE uniforms worn by all PACE staff members.

  As expected

  Somehow

  Coaching necessary

  Not at all

• Follow up with corrective action will be completed by:

  Yes

  No

  N/A

• Add media

  Media

• SC/ or IAs Greet students upon arrival and welcomes them with enthusiasm.

  Always

  Sometimes

  Not observed at the time

  Rarely

• Follow up with corrective action will be completed by:

  Yes

  No

  N/A

• IA are aware of the activities for the days, including curriculum, SP. classes, etc .

  As expected

  Somehow

  Coaching necessary

  Not at all

• Follow up with corrective action will be completed by:

  Yes

  No

  N/A

• Monitors external visitors.

  As expected

  Somehow

  Coaching necessary

  Not at all

• Yes

  No

  N/A

• Follow up with corrective action will be completed by:

  Yes

  No

  N/A

• Yes

  No

  N/A

• Adheres to ratio requirements.

  Yes

  No

  N/A

• CCL SCHOOLS ONLY: Have the Site Coordinator sent the names of the teachers they will be using in their program to Christie Minjares? Have they been cleared ?

  Yes

  No

  N/A

• Follow up with corrective action will be completed by:

  Yes

  No

  N/A

Safety and Best Practices

• Follows PACE Guidelines for taking attendance and keeping students information confidential.PACE staff follows attendance procedures, such as coding students (A, TU,ETC) .Keeps track of and monitors students in extra-curricular activities and schools' absence list. Parents are being contacted before 3:15 pm when student is absent

  As expected

  Somehow

  Coaching necessary

  Not at all

• CCL SCHOOLS ONLY: Blue Trifold board is visible and with all current information(Ex; site director license, inspections, schedules, menus, etc).

  Have all the items

  A few items are missing

  Request has been made

  Do not have any

• If information is missing please specify:

• Maintains IA/SC notebooks with up-to-date rosters, daily schedule, curriculum, incident/behavior reports, school map, and any other necessary document / CCL SCHOOLS : is the minimum standard binder visible ? If so, check for the insurance certificate .

  As expected

  Somehow

  Coaching necessary

  Not at all

• Registration forms, check for the following to be completed: <br>*Emergency contact completed , including full address.<br>*Registration form completely filled out <br>*Doctor/ hospital info complete <br>*Parent handbook-signature complete

  As expected

  Somehow

  Coaching necessary

  Not at all

• If information missing, specify :

• Yes

  No

  N/A

• Follow up with corrective action will be completed by:

  Yes

  No

  N/A

• CCL SCHOOLS ONLY : Are the snacks procedures being followed, such as :<br>4oz juices (CCL schools) <br>Cleaning tables according to CCL guidelines <br>Having cleaning supplies

  As expected

  Somehow

  Coaching necessary

  Not at all

• SC Assures building is locked and secured.

  As expected

  Somehow

  Coaching necessary

  Not at all

• Follow up with corrective action will be completed by:

  Yes

  No

  N/A

• IA Keeps students in line of sight and sound at all times.

  As expected

  Somehow

  Coaching necessary

  Not at all

• Follow up with corrective action will be completed by:

  Yes

  No

  N/A

• SC Knows the location of the AEDs, fire extinguishers, fire alarms, and fully stocked first aid kit (If first Aid kits are missing , make a note to let Christie know).

  As expected

  Somehow

  Coaching necessary

  Not at all

• Follow up with corrective action will be completed by:

  Yes

  No

  N/A

• SC Conducts fire, tornado and lock down drills regularly. Times and dates of all drills are posted on the PACE trifold board. Please enter dates in the detail box

  As expected

  Somehow

  Coaching necessary

  Not at all

• Follow up with corrective action will be completed by:

  Yes

  No

  N/A

• Enter the dates when fire/ tornado drill were practiced( Program should perform one every six weeks) :

• SC is able to identify students with health and behavioral issues.

  As expected

  Somehow

  Coaching necessary

  Not at all

• Follow up with corrective action will be completed by:

  Yes

  No

  N/A

• CCL Schools only : Do all registration forms have sleeves ?

  Yes

  No

  N/A

• Add media

  Media

Discipline/ curriculum / schedule

• IA Implements discipline techniques appropriately.

  Always

  Sometimes

  Not observed at the time

  Rarely

• Is curriculum being implemented?

  follow as expected

  curriculum has been modify

  somehow followed

  Not follow at all

• Follow up with corrective action will be completed by:

  Yes

  No

  N/A

• Add media

  Media

• IA models a respectful tone and voice

  Always

  Sometimes

  Not observed at the time

  Rarely

• IA Praises students that are on task and making good choices.

  Always

  Sometimes

  Not observed at the time

  Rarely

• IA models appropriate respect and manners for students. (please, thank you, etc.)

  As expected

  Somehow

  Coaching necessary

  Not at all

• IA listens to children and maintains eye contact.

  As expected

  Somehow

  Coaching necessary

  Not at all

• IA seems knowledgable of curriculum and daily schedule.

  As expected

  Somehow

  Coaching necessary

  Not at all

• Yes

  No

  N/A

• Follow up with corrective action will be completed by:

  Yes

  No

  N/A

• IA check for students understanding of Curriculum and modifications are made if needed.

  As expected

  Somehow

  Coaching necessary

  Not at all

• Give students weekly leadership responsibilities, taught to clean up after themselves and be self sufficient.

  As expected

  Somehow

  Coaching necessary

  Not at all

Supervision

• IA and/or SC: Monitors students effectively: walking around area, redirecting and engaging students during snack -- homework -- recess -- gym -- computer lab -- hallway

  As expected

  Somehow

  Coaching necessary

  Not at all

• IA establishes bathroom/water break routine. Students know the routine and expectations. IA keeps a bathroom log in his/ her clipboard for the day.

  Yes

  No

  N/A

• The program follow and adheres to daily schedule.

  As expected

  Somehow

  Coaching necessary

  Not at all

• IA: Ensures that transitions are smooth and quiet: stopping points, line leaders and door holders are utilized.

  Always

  Sometimes

  Not observed at the time

  Rarely

• IA: Uses proper positioning to keep students in line of sight.

  Always

  Sometimes

  Not observed at the time

  Rarely

• IA: Uses appropriate transition techniques/attention getters effectively.

  Always

  Sometimes

  Not observed at the time

  Rarely

• IA: Monitors activities and modifies each activity appropriately according to students skill level.

  Always

  Sometimes

  Not observed at the time

  Rarely

• Add media

  Media

• SC AND/OR DOOR MONITOR : Greets parents at the door, IDs are checked and the parent is updated with their child's daily progress.

  As expected

  Somehow

  Coaching necessary

  Not at all

• IA: Recognizes participants for positive behavior and making responsible decisions/choices.

  Yes

  No

  N/A

• SC : Maintains communication log, injury reports, behavior forms and ensures the forms are utilized appropriately and consistently.

  As expected

  Somehow

  Coaching necessary

  Not at all

• Follow up with corrective action will be completed by:

  Yes

  No

  N/A

Site Coordinator Responsibilites

• Communicates effectively and efficiently with school staff, PACE staff and supervisors.

  As expected

  Somehow

  Coaching necessary

  Not at all

• Prepares the staff and curriculum or the daily activities prior to students arrival.

  As expected

  Somehow

  Coaching necessary

  Not at all

• Cross trained the PACE staff and delegates duties.

  As expected

  Somehow

  Coaching necessary

  Not at all

• Conducts monthly meetings with staff .

  Yes

  No

  N/A

• Displays initiative to learn/improve skills related to PACE program. Ask for help from PS, colleagues or campus personnel (computer tech, observe a Master Teacher, etc.).

  As expected

  Somehow

  Coaching necessary

  Not at all

• Attends all meetings, training and picks up supplies on time.

  As expected

  Somehow

  Coaching necessary

  Not at all

• SC takes attendance on a weekly basis in Star Students

  As expected

  Somehow

  Coaching necessary

  Not at all

• New students are sent to contact person via email to be enrolled, within 2 -3 days of the student coming to the program

  As expected

  Somehow

  Coaching necessary

  Not at all

• SC communicates effectively via email with contact person( Ex. Responds emails within 24hr, sensitive documentation is kept confidential at all times, Kronos emails are being reply in a timely manner, etc)

  As expected

  Somehow

  Coaching necessary

  Not at all

• Have the newsletter and 6th weeks at a glance been sent to the contact person ( For current six weeks)

  Yes

  No

  N/A

• Indicate a date for task to be completed

• A parent- email distribution list has been created?

  As expected

  Somehow

  Coaching necessary

  Not at all

• Communicates upcoming PACE activities with parents via newsletter and/or flyers.

  As expected

  Somehow

  Coaching necessary

  Not at all

• Add media

  Media

• SC ensures the PACE staff participates and registers in activities/ or trainings that will be beneficial for staff development as well as acquiring CCL developmental hours.

  Yes

  No

  N/A

ACCOUNTING

• SC has display signs reminding parents when tuition is due, on a visible spot

  Yes

  No

  N/A

• Add media

  Media

• SC has all the necessary accounting items : <br>-Stamp<br>-Bank bags<br>-Deposit slips <br>-Receipt book<br>

  Have all the items

  A few items are missing

  Request has been made

  Do not have any

• SC has an updated list from the cafeteria with the current rate students pay for lunch( This list helps the SC to have a better knowledge of who is free and reduce , regular rate, employee child, etc). Refer to the following chart if SC needs coaching on the cafeteria coding : <br>6<br>5<br>4<br>3<br>2<br>1

  As expected

  Somehow

  Coaching necessary

  Not at all

• Accounting paperwork, check for the following: <br>-Weekly log<br>-Individual payment log <br>-Outstanding balance list <br>

  Have all the items

  A few items are missing

  Request has been made

  Do not have any

• Deposit binder is up to date, a estimated number of deposits by week should be of 1 or 2. By the end of the second six weeks there should be 8 to 9 deposits shown in the binder

  As expected

  Somehow

  Coaching necessary

  Not at all

• SC is checking PAYPAMS on a weekly basis

  Yes

  No

  N/A

• Payroll calendar for for regular IAs, subs and Avid is posted on a visible spot

  Yes

  No

  N/A

• Add media

  Media

• IAs time cards are placed in a visible spot, and all of them are signed

  Yes

  No

  N/A

• Monthly and Biweekly payroll is sent by SC on the date requested (Follows outlook reminders/ deadlines)

  As expected

  Somehow

  Coaching necessary

  Not at all

• SC have sent the original signing cards to contact person for the following months:

  As expected

  Somehow

  Coaching necessary

  Not at all

• August, September, October, November

• Dicember, January, February, March

• April, May, June, July

Rating & Results

• Each standard is weighted as:
  As expected, follow as expected, have all the items, estimate number match = 4 points
  Somehow, somehow match, curriculum has been modify, a few items are missing = 3 points
  Somehow followed, coaching necessary, modifications has been done, Sc is behind in deposits = 2 points
  Do not have any, binder is not up to date, not at all, not followed at all = 1
  
  TOTAL SCORE INFORMATION:
  A score of 155-200 = Exceeds expectations
  A score of 126-154 = Meets standards
  A score of 0-125 = Needs improvement
  
  

• Employee Signature

  Sign

• Supervisor Signature

  Sign

• CCL SCHOOL - CCL Specialist Signature

  Sign