Pandemic Planning and Coronavirus Checklist V1.1

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Loss Prevention Standards Reference (OFF to remove from the print-out)

Loss Prevention Standards

Pandemic Planning and Coronavirus Checklist

Emergency/Pandemic Plan

1. Do you have a formal Emergency Response/Pandemic Plan that identifies the actions to be taken by the organisation during a pandemic outbreak?
2. Has your organisation identified an individual (and deputy) who will have responsibility for leading and managing the response to a pandemic?
3. Does your organisation’s Pandemic Plan consider the following:  Names of members of the Pandemic Team including contact details?  Names and contact details for deputies?  Roles and responsibilities of team members?  Notification of incidents?  Procedures for invocation of the plan?  Communications – external?  Communications – internal, including advice to employees regarding recognition of symptoms, how to reduce the spread of infection, hygiene controls and procedures for any individual who contracts the virus?  Escalation procedures?  Contact details of staff/key stakeholders/key customers /key suppliers/emergency services?  Task checklist, especially during the first few weeks such as: what/by whom/when/tasks signed-off?  A critical activities action plan (should be created as part of a Business Impact Analysis carried out, as should activities required to recover by Recovery Time Objectives set)?  Is your cyber security plan regularly updated to consider the continuously changing situation?  Return to business as normal – any activity required to confirm business as normal?  Supporting information such as location of documents, and key media outlets to be monitored during any outbreak such as the World Health Organization, GOV.UK, Public Health England?  Ownership of the plan?  Details of testing and maintenance of the plan including what type of test/when/outcomes/amendments to plan/date of next test?

Business Impact Analysis

4. As part of your Business Impact Analysis, have the following been considered:  How would the closure of schools/offices/transportation etc. affect your business?  What effect would the closure of schools have on your employees’ ability to work?  Any additional training required for staff?  Can your organisational activities be undertaken at more than one location?  If employees are asked to work from home during a period of disruption, would they have the necessary equipment and support available?  Are IT systems up to date and tested, ensuring consideration has been given to the impact on systems of increased number of individuals working from home?  Has cancelling annual leave for key staff during a period of disruption been considered?

Supply Chain Risk Management

5. Has your organisation considered the following:  Who are your key suppliers?  Have you obtained copies of contingency plans for key suppliers/service providers?  What are the key supplies of goods or services?  Are any key suppliers single-sourced?  How difficult would it be to find alternative suppliers and get this fully operational in the event of a key supplier becoming unavailable?  If a key supplier is unable to provide services/goods during a period of disruption, how long will it take for them to become fully operational?  Can key suppliers be duplicated with another supplier in a different location to provide a level of resilience?  If a key supplier cannot be duplicated, is there a viable product that could be obtained whilst your original supply is affected?  Are there any regulatory issues associated with a change of product (if so, this may require action now to ensure the supply of the product is possible should this change be required)?