Information
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Document No.
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Audit Title
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Client / Site
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Conducted on
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Prepared by
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Location
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Personnel
Project information
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Site
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Project number
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Select date
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L3 Contractor:
Instructions
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Completion by: Project Manager after 25% of work completed but before 75% of work carried out on each site.
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Distribution: Market Manager, regional HSSE manger
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NOTE: During the week that the audit is carried out, a Site Inspection form does not need to be completed, as this is incorporated into this audit
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This audit is broken into eleven sections. Any part(s) can be used at any time as relevant to the work taking place. If a question is not applicable to the project, indicate as so on the form.
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A guide is provided to explain the expected standards.
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At the conclusion of the audit, a discussion must be held with the Site Supervisor to ensure all item A & B issues can be corrected within the required timeframe.
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Indication of time for rectification is provided by the Capital letter following each question
Retification
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A Any activity affected by this procedure, fault or omission cannot proceed until rectified
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B Rectify within 24 hours
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C Rectify within 48 hours
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D Rectify within 7 days
Audit results
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Good points found on site
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Audit carried out by (signature & position)
Section 1 Work site fencing, roads and path areas
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1.1 Is the construction site securely closed off to the public and to all normal traffic? A
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(Fence to be rigid, surround site, at least 2m high, fixed top and bottom)
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1.2 Are strong lockable gates provided to ensure the premises is completely secure, ‘out of working hours’? B
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1.3 Where the Retail Outlet remains open:
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a) Is there a secure fence between the Retail customer areas and the building works? B
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(Fence to be rigid and a minimum of 2m high, fixed top and bottom)
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b) Do service station customers have safe access to the sales building and other open facilities? B
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c) Are pedestrian and vehicular accesses free from obstructions and uneven surfaces and protected against falling objects? B
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d) Are all excavations protected and covered, to prevent slips or falls? A
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e) Are all crossovers, access paths, etc. free of mud and debris and have even slip free surfacing ?. A
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f) Are suitable signs erected to ensure that all vehicles and pedestrian routes are clear? B
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1.4 Are danger zones and jib ranges of construction machinery fenced off to full height from all public areas? A
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(Fences to be placed so loads cannot be carried over public areas)
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1.5 Are all work sites protected against falling objects? B
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(Such as fencing off areas where overhead work is being carried out, or providing strong protective cover)
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1.6 Is there safe access to the individual work sites and the workers’ huts? B
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1.7 Are the following signs clearly displayed on the construction site?
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a) No Smoking B
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b) Hard Hat Area B
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c) First Aid B
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d) Contract Information Sign B
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1.8 Are all existing manholes/openings in the construction area securely covered, to prevent falls or slips? A
Section 2 Demolition, dismantling and structural alteration
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2.1 Has a demolition plan been prepared, is it on site, available for inspection and is the work practice following the plan? B
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(This must detail how injury/ damage from falling or flying debris will be avoided, how dust and noise will be minimised and how workers will be protected from falls
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2.2 Are the works controlled to ensure that people are kept away from the demolition work? A
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2.3 Is a competent person managing the demolition, dismantling or structural alteration works? A
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2.4 Is the work being carried out in a manner that ensures that the retained structure, nearby buildings or structures remain stable? A
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(Are temporary props in place? Has a structural engineer been consulted?)
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2.5 Have all live services been made safe? A
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2.6 Will the floors, walls or any part of the existing structure support the weight of the removed material and/or the demolition plant? A
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2.7 Are all nearby retained structures, buildings, plant, etc. protected from damage by the demolition operations? A
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2.8 Are fire precautions in place? B
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(Removal of combustible waste, fire extinguishers available etc)
Section 3 - Contractor general HSSE provisions
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3.1 Is the L3 Contractor’s Health and Safety policy notice posted in the site office/welfare facilities, which can be seen by those working on the site? B
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3.2 Is the L3 Contractor’s Health and Safety plan, on site? B
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3.3 Is the L3 Contractors Construction Phase Health and Safety file on site and is it kept up to date? D
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3.4 Is a site diary/register kept and used to record all visitors, incidents, near misses, accidents, etc.? B
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3.5 Is the prohibition of alcohol and drugs upheld on the construction site? A
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3.6 Is the prohibition of smoking upheld in the Retail Outlet and the construction site? A
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3.7 Are materials safety stacked and stored clear of excavations, work areas etc.? B
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3.8 Is waste material stored safely and removed at weekly intervals? D
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3.9 Is all plant, machinery and equipment stored well away from excavations, work areas, etc.? B
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3.10 Where hazardous waste has been encountered on site, have the type of waste(s) and the method of disposal been recorded? B
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3.11 Are suitable clean workers facilities provided for rest and sanitary purposes? C
Section 4 - Safety regulations, rules & requirements
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4.1 Have site staff. Received full training in the particular precautions when working at a Retail Outlet Site, including the Life Saving Rules? A
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4.2 Are site staff. aware of specific risks and instructed concerning special safety measures? A
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4.3 Are accident prevention regulations and warning posters on display in both the site office and workmen’s hut (including the Life Saving Rules)? C
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4.4 Are all method statements JHA’s and Risk Assessments in writing and are they open to inspection in the site office? A
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4.5 Is a member of the site staff a fully trained first aider? A
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4.6 Is there a notice showing the name, telephone numbers and full addresses of the nearest medics and of the nearest hospital casualty unit? C
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4.7 Is a fully equipped first aid kit provided on site which complies with local legislation, available during work hours and is clean, tidy and complete with a list detailing the contents? A
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4.8 Are emergency procedures posted in the site office? B
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4.9 Are all visitors checked, recorded and instructed on the appropriate, relevant, safety procedures? B
Section 5 - Protective clothing
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5.1 Is protective footwear, hi viz vest and an approved hard hat worn by all persons on the construction site, (except when within the site office and the workers rest hut)? A
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5.2 Are all persons on site wearing protective, or fastened, close fitting clothing? A
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a) Protective goggles/visor A
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b) Protective gloves A
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c) Ear protection A
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5.3 Where required, do the persons carrying out the specific hazardous task, wear the appropriate, additional protective equipment?
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a) Protective goggles/visor A
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b) Protective gloves A
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c) Ear protection A
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d) Harness and rope A
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e) Breathing equipment A
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f) Dust masks? A
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5.4 Where required, is the following additional safety equipment, properly stored and readily available in the site office?
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a) Approved safety hats B
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b) Sets of goggles/visors B
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c) Sets of personal ear protection B
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d) Sets of industrial safety gloves B
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e) Dust masks B
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f) Spare fire extinguishers B
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g) Outdoor wind and weatherproof clothing B
Section 6 - Product (Retail fuels) safety
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6.1 Are all Contractors operatives on the site fully aware of the location and safety implications of the hazardous areas relating to petroleum products and the different zones of flammable atmosphere? A
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6.2 If the Operator is present on site, are they satisfied with the HSSE performance of the Contractor (the Site Operator is required to meet specified HSSE standards for the day to day operations of a Company owned site)? C
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6.3 At an operational site, are all Contractors operatives aware, and adhering to, the correct procedures when a tanker delivery is made? B
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6.4 Are all retained fuel lines, vents, fill points and tanks, made safe, clearly marked and protected against accidental damage, for the duration of the contract? C
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6.5 Have all abandoned tanks and pipelines been made safe and disposed of in approved manner? C
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6.6 Is all plant and equipment stored well outside the hazardous areas? B
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6.7 Are all powered machinery and tools only operated, outside the hazardous areas? B
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6.8 Are all potential sources of ignition kept well outside the hazardous areas? A
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6.9 Is all electrical equipment and test equipment for use within the hazardous areas, of the correct type and specification and have the appropriate testing and certification? A
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(e.g. ATEX, BASEFA etc)
Section 7 - Working practices: Hazardous works (asbestos, hot work, fire risk, etc)
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7.1 If hot work activities are taking place:
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a) Has notice been given to the Shell Engineer? B
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b) Has a hot work permit been issued? A
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c) Are compressed gas cylinders safely stored? A
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d) Are 2 or more fire extinguishers placed near the works? A
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e) Are all materials, which are likely to catch fire, protected or removed from the immediate hot work area? A
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7.4 Are all hazardous substances used in the construction process clearly identified? B
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7.2 If there are asbestos materials at the site:
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a) Is removal being undertaken by a specialist Contractor? A
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b) Has an exposure risk assessment been carried out? A
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c) Are the operatives wearing complete protective equipment, including breathing apparatus? A
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d) Is the material being carefully handled and disposed of safely? A
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e) Is a ‘chain of custody’ procedure being used? B
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7.3 Where highly flammable materials are being used during the building process:
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a) Are all flammable materials stored well away from all sources of ignition? A
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b) Are all waste materials, carefully stored and disposed of on a weekly basis? D
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c) Is a mandatory procedure established, in the event of fire? B
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d) Is fire fighting equipment available, in the event of fire? A
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e) Are means of escape clearly provided, in the event of fire? B
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7.4 a) Are the manufacturers’ safety data sheets available and have any required assessments been carried out? C
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a) Are the manufacturers’ safety data sheets available and have any required assessments been carried out? C
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b) Are method statements available for working with each specific hazardous material? A
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c) Are the above method statements being followed and the necessary precautions taken? A
Section 8 - Work practices: confined spaces
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8.1 Are confined space rules being followed, when work is being carried out within inspection chambers? A
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8.2 Has the confined space been classified in accordance with the presented level of risk? A
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8.3 Has the necessary Permit to Work for work in a confined space been obtained? A
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8.4 Are the works being carried out in accordance with the requirements listed on the work permit? A
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8.5 Is the confined space regularly tested to assess flammability and oxygen levels? A
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8.6 Is there an approved gas test meter available on site and is there evidence that it has been regularly checked and recalibrated? A
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8.7 Is there a rescue plan in place and can the workers or worker be easily rescued from the confined space in the event of an incident? A
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(The rescuers should not need to enter the confined space to carry out the rescue)
Sectiont 9 - Work practices: working at height
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9.1 Are the general public and all site workers protected against falling materials, when work is at high level? A
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9.2 Is all work at height carried out safely? A
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9.3 Are all ladders placed on a firm level base, to the correct angle and securely tied at the top? A
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9.4 Are all scaffolds founded upon stable firm ground, braced or tied into a structure, and capable of supporting the optimum loads? A
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9.5 Are all scaffold walkways and platforms designed to afford safe passage to all users? A
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9.6 Does the scaffolding have a current inspection tag? A
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9.7 Is a mobile tower scaffold being used?
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a) Is this unit positioned on firm level ground? A
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b) Are outriggers fitted, to provide safe support? A
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c) Is this unit stable? A
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d) Are all wheels locked? A
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e) Are toe boards, solid flooring and guard rails provided? A
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f) Is this unit only moved when materials or workmen are not on-board? A
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9.8 Are all personnel working on open roofs, canopies, etc., wearing secured safety harnesses and lifelines? A
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9.9 Are all personnel working on mobile elevating work platforms, fully trained and competent? A
Section 10 - Work practices: excavations & ground work
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10.1 Are all underground services (electricity, gas, water, telephone, pipework, etc.), structures and other underground facilities, clearly identified and marked prior to the commencement of excavation works? A
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10.2 Are all excavations adequately shored or are their sides battered to a safe angle? A
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10.3 Are all plant and materials stored well away from any excavations? B
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10.4 Are stop blocks provided to prevent plant falling into the excavation? B
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10.5 Is there adequate illumination at the bottom of all excavations? B
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10.6 Are there strong rigid fencing/barriers around all excavations? A
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10.7 Are all excavations kept free from standing water? B
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10.8 Have the necessary checks and safeguards been carried out to protect the stability of nearby buildings, underground services, etc.? A
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10.9 Is a safe access provided into and out of the excavation? A
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10.10 Are all exposed services, adequately labelled, protected and supported? A
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10.11 Are all workmen kept outside of the excavation whenever mechanical digging, lifting or lowering operations are underway? A
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10.12 Have precautions been taken to prevent hazardous fumes entering the excavations? A
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10.13 Are excavation inspections up to date? B
Section 11 - Electrical safety
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11.1 Are there any overhead power lines above the work site? Have the necessary safeguards been taken to prevent contact during construction works? A
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11.2 Have all risks of electrocution been eliminated by the use of low voltage equipment or battery powered tools? D
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11.3 Are all electrical systems sound (e.g. free of exposed wiring, no cuts in the cable insulation, no damaged casings, no missing screws, no signs of burning or over heating at sockets, RCD trips functioning, etc.)? A
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11.4 Are all temporary electrical supplies provided, through a weatherproof main control box, fitted with accurate trip fuses and weatherproof socket Outlets (max 110volts)? B
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11.5 Can the Contractor formal verify that regular checks are made to ensure that the complete electrical system is safe? C
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11.6 Are all electrically powered tools, sound and free of damage to casings and cabling? A
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11.7 Are all lighting units and support cabling protected against collision and accidental damage? B
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11.8 Are the routes of all temporary underground electrical and telephone lines carefully marked and protected against accidental damage? B
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11.9 When work is carried out on electrical circuits and equipment is the relevant Miniature Circuit Breaker (MCB) or switch fuse locked off and suitably labelled to prevent reactivation? A
HSSE Audit Summary
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1. Problem area
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Recommendation ( including rectification time)
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2. Problem area
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Recommendation ( including rectification time)
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3. Problem area
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Recommendation ( including rectification time)
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4, Problem area
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Recommendation ( including rectification time)
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6. Problem area
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Recommendation ( including rectification time)
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