Port Administration Workplace Inspection Checklist

• Conducted on

  Date

• Prepared by

• Location
  Address

Access & Egress (Offices and Crib Rooms)

• Are designated walkways clearly marked? (E.g. Paint is not faded or missing)

  Yes

  No

  N/A

• Are aisles & walkways free of obstructions?

  Yes

  No

  N/A

• Is there clear access to electrical switchboards?

  Yes

  No

  N/A

• Is there clear access to all emergency equipment?

  Yes

  No

  N/A

• Are all emergency exits clearly marked and easily opened? (Should open in direction of egress)

  Yes

  No

  N/A

• Are advisory signs (traffic direction, speed limit, parking areas, restricted areas etc) visible and in good condition?

  Yes

  No

  N/A

• Floors have an even, unbroken and slip resistant surface that is reasonably free of indentations or other obstructions that could cause a person to trip or slip.

  Yes

  No

  N/A

Emergency Equipment and Site Safety Emergency Plans

• Fire equipment is in place, in good condition and clearly marked?

  Yes

  No

  N/A

• Are test tags on portable fire extinguishers current? (Sample only – inspections are on a 6 monthly test frequency)

  Yes

  No

  N/A

• Are emergency showers and eyewash stations working? (A functional check is required)

  Yes

  No

  N/A

• Are emergency lights & emergency exit lights operating?

  Yes

  No

  N/A

• Are the evacuation procedures, building warden details and the emergency evacuation assembly point clearly visible?

  Yes

  No

  N/A

Fire Prevention

• Are waste materials removed on a regular basis?

  Yes

  No

  N/A

• Are flammable materials kept, and handled in a manner that minimizes the risk of fire?

  Yes

  No

  N/A

• Are flammable liquids kept in purpose built storage cabinets which are grounded to prevent static sparking?

  Yes

  No

  N/A

• Are fixed fire systems checked / monitored periodically?

  Yes

  No

  N/A

• Are fire alarm systems in place and checked periodically?

  Yes

  No

  N/A

• Fire Extinguishers in place? Inspection in date? (record date in comments)

  Yes

  No

  N/A

First Aid

• Are the names of the designated first aiders or medics displayed?

  Yes

  No

  N/A

• Are First aid kits reasonably accessible to all workers, clearly signed and easily visible?

  Yes

  No

  N/A

• Are the contents of first aid kits maintained consistent with the First Aid Kit Contents List?<br>- Inspect the kit and check the contents against the list .

  Yes

  No

  N/A

• AED’s self-test function is showing correct operation (Normally indicated by a flashing green light or tick)

  Yes

  No

  N/A

Office and Amenities

• Are all office work areas clean and tidy?

  Yes

  No

  N/A

• Are floor coverings appropriate and in good condition?

  Yes

  No

  N/A

• Is workstation seating adjustable and in good condition?

  Yes

  No

  N/A

• Is there reasonable access to toilets which are clean and functional? (Females are provided with adequate & hygienic sanitary disposal)

  Yes

  No

  N/A

• Is there reasonable hand washing facilities which have hot and cold water and are they kept clean and functional?

  Yes

  No

  N/A

• Do all workers have access to chilled drinking water? (ice machine to make chilled water?)

  Yes

  No

  N/A

• Do workers have reasonable access to hygienic facilities for eating meals?

  Yes

  No

  N/A

• Are lighting levels sufficient for the tasks carried out?

  Yes

  No

  N/A

• Do office chairs that are used on hard surfaces have slides or hard surface castors fitted?

  Yes

  No

  N/A

• Are computer and other cables kept secured and tidy beneath the work station?

  Yes

  No

  N/A

Buildings

• Are all external pathways free of tripping hazards?

  Yes

  No

  N/A

• Are all external pathways well drained to prevent pooling of water?

  Yes

  No

  N/A

• Are all external steps and changes of level clearly delineated?

  Yes

  No

  N/A

• Is external lighting adequate & operational?

  Yes

  No

  N/A

• Is their evidence of a vermin or pest control program in place where required?

  Yes

  No

  N/A

• Are carpark and pedestrian walkway signs & markings easily seen and understood?

  Yes

  No

  N/A

• Have all reasonably practicable control measures been implemented to minimise the risks of working in extreme hot or cold conditions?<br>(e.g. air-conditioning – heating/cooling, fans, insulation, mechanical aids, work schedules, rest breaks, shaded areas, water provisions, protection from wind and rain in vehicles, warm clothing?)

  Yes

  No

  N/A

Electrical

• Are 240v plugs, sockets, leads and switches in good condition?

  Yes

  No

  N/A

• Do all electrical leads and appliances have test tags attached which are within their test date? (Sample only)

  Yes

  No

  N/A

• Have new appliances that were introduced since last inspection been tagged?

  Yes

  No

  N/A

• Are electrical leads clear off the floor and or kept clear of walkways?

  Yes

  No

  N/A

• Are their sufficient power outlets available to limit the over-use of electrical power boards?

  Yes

  No

  N/A

• Are power- boards used in preference to double adapters?

  Yes

  No

  N/A

• Are flexible electrical leads kept clear from wet areas?

  Yes

  No

  N/A

• Are electrical circuits protected by fixed RCD’s at switchboard?

  Yes

  No

  N/A

• Are portable RCDs used where no fixed RCD is installed?

  Yes

  No

  N/A

• Are faulty electrical equipment items tagged out of service?

  Yes

  No

  N/A

Housekeeping

• Are bins and storage facilities provided in close proximity to work areas?

  Yes

  No

  N/A

• Is there a cleaning program in place to ensure the work area and facilities are maintained in a clean and hygienic condition?

  Yes

  No

  N/A

• Are covered rubbish bins available?

  Yes

  No

  N/A

• Are there spill containment kits / facilities in place which are located in close proximity to where spills are likely to occur?

  Yes

  No

  N/A

Manual Handling - Storage

• Are frequently used items stored within easy access? (between knee & shoulder)

  Yes

  No

  N/A

• Are heavy items that are manually handled stored at waist height?

  Yes

  No

  N/A

• Are stored or stacked items positioned in a way that will prevent them from falling?

  Yes

  No

  N/A

• Are mechanical aids - Available? Applicable to the task? In good condition?

  Yes

  No

  N/A

• Is a ‘Safe-step’ or step ladder available to access small items stored on high shelves?

  Yes

  No

  N/A

Hazardous Chemicals

• If new workplace chemicals were introduced since the last inspection: Has the chemical been added to the hazardous chemical register?

  Yes

  No

  N/A

• Has the chemical been formally risk assessed?

  Yes

  No

  N/A

• Is the chemical stored in accordance with its SDS?

  Yes

  No

  N/A

• Are hazardous substance storage cabinets correctly labelled?

  Yes

  No

  N/A

• Are de-cantered hazardous chemicals correctly labelled?

  Yes

  No

  N/A

• Are Safety Data Sheets (SDS) easily available and within date? (5 years from date of print)

  Yes

  No

  N/A

• Is a Hazardous Chemical Register easily available to all workers?

  Yes

  No

  N/A

• Are incompatible dangerous goods not co-located within the same storage cabinet?

  Yes

  No

  N/A

Metro Company Vehicles

• Are company vehicles being regularly inspected using form the correct Vehicle Pre-start Inspection Report

  Yes

  No

  N/A

• Are company vehicles Vehicle Pre-start Inspection Report being filled in correctly

  Yes

  No

  N/A

• Fire extinguisher(s) fitted? Insert inspection date in comments?

  Yes

  No

  N/A

Notices and Signs

• Are safety and general signage signs posted and clearly visible?

  Yes

  No

  N/A

• Are notice boards in good condition and the information up to date

  Yes

  No

  N/A

Environmental

• Local dust control methods in place?

  Yes

  No

  N/A

• Hazardous goods storage - No leaks

  Yes

  No

  N/A

• Waste streams identified and bins available

  Yes

  No

  N/A

• All environmental incidents & spills have been reported

  Yes

  No

  N/A

• Waste streams separated - no cross contamination

  Yes

  No

  N/A

• Personnel trained in use of spill containment

  Yes

  No

  N/A

• Add signature

  Sign

• Select date

  Date