Port Assessment Checklist - V4

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

• Airport/GHA

• Assessor:

• Date

  Date

• Guidance:
  This port assessment checklist is to be used for the introduction of new ports or for existing ports that will be handing a new aircraft type. Refer to the legend on page 3 for checklist instructions
  

1. Governance: CMC / RA / SGHA

• Confirm change is raised & endorsed by key stakeholders

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

• Confirm initial risk assessment has taken place & key risks are captured & assessed

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

• Confirm SGHA or variation to existing SGHA is in place

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

• Review structure of GHA & any subcontracting of services against the SGHA

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

• Conduct due dilligence of the GHA against both JAPM/OM9 & Grd Ops Standrads

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

• Confirm Airport Authority’s Airport Emergency Plan, Operations Manual, Security Manual and Wildlife Manual are current

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

• Conduct flight handling observation & complete ASPA & TSPA to validate compliance with JQ policy & procedure (including fall from height risks with caterers & cleaners)

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

• Review previous audit & compliance observations (including NCNs & observations) to ensure findings have been addressed

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

• Review IFQP Fuel Audit report & JQ Desktop audit report to ensure IFQP audit was conducted within reporting period & that all findings have been appropriately closed

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

• Review ground handling capabiliy at designated altenate ports (destination & ETOPS)

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

• Confirm ARAC has been completed by Flying Ops

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

2. Airport: Check-in & Boarding Gate

• Confirm counter numbers for JQ assigned check-in counters & accessibility

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

• Confirm scales (check-in & cargo) are calibrated in accordance with SoP & obtain scale calibration certs

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

• Confirm terminal emergency evacuation charts are featured within the terminal building

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

• Confirm JQ or Airport issued DG / LAGS signage is available in addition to all FIDS signage

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

• Confirm ‘measure-up’ units at check-in & boarding gate are available & confirm any scale sets have been removed

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

• Identify JQ assigned boarding gates & accessibility

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

• Ensure adequate stationary on site and securely housed/stored

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

• Ensure workstations are tested for OH&S suitability/fully functional – boarding pass, bag tag printing/PA’S

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

• Self-service functionality is available and tested (Kiosks/Qikboards)

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

3. Training / Read & Sign / Manuals / OSCARS

• Confirm risk based training needs analysis (RBTNA) considering RPL applicability

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

• Review GHA training systems including GSE SOP’s and NTS (Safety, Security, DAMP)

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

• Confirm training plan is in place for port training post assessment (RBTNA) inc JQ training support

• Noted Information

• Photograph item for evidence

  Media

• Collected documented evidence

• Confirm training resources (GHA & JQ) assess that they are certified & have complete & current training records for all mandatory & aircraft specific training

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

• Confirm passenger service & ramp staff training records are current & complete for all mandatory (NTS) & aircraft/GSE specific training

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

• Confirm off site core training (initial type training) is considered in the training paln (numbers of trained staff for initial operational resource coverage)

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

• Complete training program compliance statement (inc RBTNA, JQ training support & training plan)

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

• Identify how many staff will be quarantined for Jetstar services (FoH & BoH)

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

• Confirm the latest read & sign sheet is current & complete i.e. latest APUs are in folder & validate past R&I evidence is complete (ensure all APU’s for new staff are compiled and initial R&S completed for applicable work group, confirming new staff are current with all operational policy/communications)

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

• Confirm latest versions of OM14 & OM15, SERP & Airport Emergency Plan are held in FoH & BoH

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

• Confirm format & archiving of flight files is in accordance with JQ policy

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

• Confirm smartphone is available with necessary applications for A330 / B787 load reporting process

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

• Identify frequency of airport emergency exercises, including date of next exercise & details from previous exercise

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

• Confirm FoH & BoH staff have access to JEN & know how to submit an OSCAR

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

• Confirm manual check-in pack has been made available for staff use

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

• Confirm supplier has access to the approved list of cleaning products & SOP (i.e. AMPM)

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

• Identify how many OSCARs have been submitted in the previous 12 months

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

• Confirm hardcopy OSCARs are available for staff to access in FoH & BoH

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

4. Ramp: GSE & Maintenance

• Obtain a copy of the GSE asset register highlighting compatible equipment by aircraft type & verify all required GSE is available & suitable against the approved GSE list

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

• Obtain a copy of GHA’s GSE preventative maintenance schedule & identify frequency of servicing, i.e. daily, monthly, 3 monthly, 6 monthly & annually

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

• Obtain copies from the GHA of risk assessments for all GSE intended for use (consider aircraft interface aspects and fit for intended purpose, belt loader length, loader capacity 3.5 or 7 ton, rolling stock suitability for AKH, AKE and/or pallet stock, ensure fitment of exstingushers, beacon lights, seat belts)

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

• Identify who services GSE & where they are based i.e. on airport premises

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

• Inspect GSE maintenance facility, verifying records of proposed GSE are availible and cataloged

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

• Obtain a sample of maintenance history for GSE listed below, one of each type of GSE & confirm maintenance records are current & complete

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

• Compare proposed GSE with minimum GSE specifications (ensuring servicability, tif for purpose and meeting Airbus & Boeing specifications)

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

• Confirm safe systems of work are in place for the operation of cargo doors on widebody aircraft (access platform of beltloader)

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

• Obtain photos of each type of GSE listed below, sample to include 1x image of GSE, 1x image of GSE permit, 1x image of GSE service certificate sticker, 1x image of fire extinguisher showing certification tag, to confirm GSE is serviceable

• Pushback tug (Towbar &/or Towbarless, compliant with Airbus SIL/ approved by Boeing for 787 use, A320/1 <20 ton and A330/B787 >)

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

• Compatible towbar (including inspection certification and suitability when

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

• Pallet Loader (type and compliant with aircraft type 3.5 ton for A320/1 or 7 ton for A330/B787)

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

• Baggage belt (ensure balustrades are fitted to both sides of the belt to ensure FFH provisions are met)

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

• Water truck (including current water quality certs, service hose length and vehicle height for safe positioning)

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

• Lavatory truck (sufficient capacity for B787 servicing, service hose length and vehicle height for safe positioning)

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

• GPUs (all units to be photographed), also photograph calibration stickers alongside GPU dials & photograph leads taking note if there are dust covers for the leads (include capacity 90 or 180kva)

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

• PCA / Conditioned Air (suitable for aircraft type)

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

• Catering truck

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

• Mobile stairs truck (applicable to aircraft type)

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

• Passenger Assistance Device (Ambi Lift or High Lift truck)

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

• Passenger Bus

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

• Baggage tugs

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

• Rolling stock (applicable stock for intended schedule, including types LD8, LD3 etc. & pallet if req)

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

• Warning cones & chocks (sufficient for the intended schedule)

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

• Communications headset (inc communications leads and training splitter, sufficient for the intended schedule)

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

• Marshalling batons (illuminated wands for night operations, sufficient for the intended schedule)

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

5. Infrastructure: Apron / Bays / Bridges

• Confirm emergency evacuation signage throughout terminal area

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

• Obtain a bay map identifying suitable ICAO code bays (including standoff parking) i.e. Code E for A330 / B787 aircraft

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

• Confirm bay signage (i.e. bay number on stand or side of terminal building) & aircraft stop bar markings specific to Jetstar aircraft type are in place

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

• Confirm availability of aerobridge services (power, aircon & water)

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

• Confirm aerobridge maintenance records are current & complete for JQ assigned bays (sample)

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

• Confirm aerobridge compatibility with aircraft type

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

• Confirm aerobridge training records are current & complete

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

• Confirm fixed ground power & aircon preventative maintenance & service history is current & complete

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

• Confirm if NIGS is available & calibrated

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

• Confirm port side fuelling available

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

• Confirm FOD bins & emergency fuel stop button are in close proximaty to JQ assigned bays

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

• Confirm if there is an airside FOD collection procedure in place for manoeuvring areas

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

6. Communiciation

• Action email distribution lists / JANZ port contact list / JANZ baggage services contact list

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

• Communication to relevant stakeholders pre & post cutover

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

• #DL distribution updated for provider or port

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

• JEN Access & RSA (Citrix) access established (ramp office of PITLOAD and LIR/flight plans etc)

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

• IT systems access established (kiosk/Qik Boards/Wyse Terminals etc)

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

• Airport SRA and terminal access established with applicable authority

• Noted Information

• Collected documented evidence

• Photograph item for evidence

  Media

7. Concluding Remarks

• Update the “Port Action Plan” template at the end of the airport assessment to ensure open items are captured, monitored & actioned by applicable due dates.

  Media

• Photograph item for evidence

  Media

PORT READINESS ACTIONS

• Item

• Comment/Action

• Responsible Person

• Priority

• Due

• Status

• Item

• Comment/Action

• Responsible Person

• Priority

• Due

• Status

• Item

• Comment/Action

• Responsible Person

• Priority

• Due

• Status

• Item

• Comment/Action

• Responsible Person

• Priority

• Due

• Status

• Item

• Comment/Action

• Responsible Person

• Priority

• Due

• Status