Pre-Occupancy Workplace Safety Inspection V.2

• Document No:

• Inspection Title

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Internal Working Environment - Risk Profile

Housekeeping

• Passageways clear of obstructions

  Yes

  No

  N/A

• General work area kept tidy and free of obstacles

  Yes

  No

  N/A

• Storage areas and department clean and tidy

  Yes

  No

  N/A

• Rubbish not stored near flammable substances or potential ignition source

  Yes

  No

  N/A

• Employees are provided with PPE for cleaning tasks (e.g. use of disposable gloves)

  Yes

  No

  N/A

• Procedures are in place for cleaning up spills and breakages

  Yes

  No

  N/A

Work Environment

• Entrances, ramps and steps are in good order

  Yes

  No

  N/A

• Entrances, doorways, stairs and steps are kept free from obstruction

  Yes

  No

  N/A

• Handrails installed where appropriate at entrance/ exit steps and ramps

  Yes

  No

  N/A

• Wheelchair access to building is provided

  Yes

  No

  N/A

• Wheelchair access to upper floors is provided

  Yes

  No

  N/A

• The floors are clean and not slippery

  Yes

  No

  N/A

• Signs available and always placed to indicate wet floors after cleaning

  Yes

  No

  N/A

• Computer and other electrical leads and cables are kept clear of aisles and walkways

  Yes

  No

  N/A

• Aisles and walkways free from obstructions (eg boxes, rubbish bins etc)

  Yes

  No

  N/A

• Temperature maintained at appropriate (comfortable) level throughout indoor areas

  Yes

  No

  N/A

• Air conditioning filters (if required) cleaned regularly

  Yes

  No

  N/A

• Air quality acceptable (no fumes, odours, particles)

  Yes

  No

  N/A

Walkways/ Floors/ Stairs /Lifts

• Is the area free of obvious tripping hazards?

  Yes

  No

  N/A

• Access to walkways kept clear of obstructions

  Yes

  No

  N/A

• Walkways clearly defined or marked

  Yes

  No

  N/A

• Good vision at corridor intersections

  Yes

  No

  N/A

• Are aisles of sufficient width for entry and egress? (1.8m ideally 1.2m minimum)

  Yes

  No

  N/A

• Floor surfaces even (No cracks and non-slip treatment/tread in good condition?)

  Yes

  No

  N/A

• Is slip resistant strips on step edges installed?

  Yes

  No

  N/A

• Handrails are installed and at appropriate height

  Yes

  No

  N/A

• Minimal variation between step height and step depth (horizontal)

  Yes

  No

  N/A

• Stairs and steps are clear of obstruction

  Yes

  No

  N/A

• Lifts are operational and reliable

  Yes

  No

  N/A

• Lifts are regularly maintained with maintenance logs

  Yes

  No

  N/A

• Emergency alarm and/or telephone installed in lifts

  Yes

  No

  N/A

• Fire stairs is easily accessible

  Yes

  No

  N/A

Noise

• Noise is at or below acceptable levels (Able to hear conversation easily from 1m away)

  Yes

  No

  N/A

• Noise levels at acceptable limits (85 dB(A) for an 8-hour shift and 140 dB (C) peak)

  Yes

  No

  N/A

Electrical

• Portable equipment and leads tested and tagged with no apparent damage

  Yes

  No

  N/A

• Records are kept of all electrical inspections, testing and repairs

  Yes

  No

  N/A

• Electrical leads are out of way/tied/or covered near walkways

  Yes

  No

  N/A

• Switchboards are closed and identified

  Yes

  No

  N/A

• Switches/circuits/circuits breakers are identified

  Yes

  No

  N/A

• Plugs, sockets and switches in safe places and free from obvious defects (loose, broken, overheating)

  Yes

  No

  N/A

• Electrical leads free from kinks, frays, loose or exposed wires or leads

  Yes

  No

  N/A

• Electrical cords not exposed to moisture

  Yes

  No

  N/A

• Main and isolating switches clearly signed and accessible

  Yes

  No

  N/A

• RCD - Safety switches installed on workbenches

  Yes

  No

  N/A

• Heaters in working order, stored appropriately & safely located

  Yes

  No

  N/A

Storage

• Designed to minimize manual handling problems (Lifting aids provided)

  Yes

  No

  N/A

• Commonly used and heavy items stored between mid-thigh and shoulder height

  Yes

  No

  N/A

• All shelving secure and stable

  Yes

  No

  N/A

• Files and document boxes are stored securely and appropriately

  Yes

  No

  N/A

• Safe means of accessing high shelves

  Yes

  No

  N/A

• No obvious danger of falling objects

  Yes

  No

  N/A

Ergonomics and Workbenches

• Has computer workstation Self-assessment checklist been completed? (Required if the individual spends 80% or more of the workday at workstation.)

  Yes

  No

  N/A

• Staff are aware of how to adjust chairs and workstations

  Yes

  No

  N/A

• All broken or unstable furniture items has been removed or disposed of

  Yes

  No

  N/A

• Suitable chairs for the work being performed have been provided (adjustable for height and lumbar support)

  Yes

  No

  N/A

• Sufficient leg room beneath the desk

  Yes

  No

  N/A

• Keyboard and mouse are positioned correctly

  Yes

  No

  N/A

• Adequate space between the items of furniture

  Yes

  No

  N/A

• Document holder provided for continuous keying (typing and reading) work

  Yes

  No

  N/A

• Tools, equipment and frequently used items within easy reaching zones

  Yes

  No

  N/A

• Workbenches reasonably clear of rubbish

  Yes

  No

  N/A

• Tools put away when not used (I.e. razor blades/scalpels)

  Yes

  No

  N/A

Hazardous Substances

• Site chemical list is complete and available (and up to date)

  Date

• Hazardous substances register kept (and up to date)

  Date

• Segregation & special storage condition have been followed where applicable

  Yes

  No

  N/A

• All containers labelled correctly (Includes items decanted into another container)

  Yes

  No

  N/A

• Appropriate waste disposal procedures followed

  Yes

  No

  N/A

• Safety Data Sheets (SDS) provided for all substances and easily recognizable / available

  Yes

  No

  N/A

• Eyewash and shower stations provided, maintained in working condition and regularly inspected

  Yes

  No

  N/A

• Chemical risk assessments completed and updated (Priority on hazardous and dangerous goods)

  Yes

  No

  N/A

• All employees instructed in the correct use of hazardous substances and provided with any necessary PPE

  Yes

  No

  N/A

Machinery

• Floors around machine kept tidy

  Yes

  No

  N/A

• Equipment generally clean for operation

  Yes

  No

  N/A

• Adequate workspace to operate equipment (800mm clearance around equipment)

  Yes

  No

  N/A

• Start and Emergency stop devices clearly marked

  Yes

  No

  N/A

• Are safe operating instructions/warning signs clearly visible and in good condition?

  Yes

  No

  N/A

• Adequate guarding (where appropriate)

  Yes

  No

  N/A

• Noise levels at acceptable limits (85 dB(A) for an 8-hour shift and 140 dB (C) peak)

  Yes

  No

  N/A

• Operators adequately trained in the safety procedures for this piece of equipment

  Yes

  No

  N/A

Manual Handling

• Mechanical aids are available for use?

  Yes

  No

  N/A

• Hazardous manual tasks are avoided, or controls are in place

  Yes

  No

  N/A

• Repetitive movements avoided or controls are in place (i.e. staff rotation)

  Yes

  No

  N/A

• Has a manual handling risk assessment been performed?

  Yes

  No

  N/A

• Routine tasks do not require individuals to lift excessive weight?

  Yes

  No

  N/A

• Are stretches performed regularly and are they performed regularly?

  Yes

  No

  N/A

• If stretching is not performed regularly are there any other controls in place?

  Yes

  No

  N/A

Ladders

• In good repair & warning labels present?

  Yes

  No

  N/A

• Used and Stored correctly?

  Yes

  No

  N/A

Gas Cylinders

• Chained in an upright position

  Yes

  No

  N/A

• Portable gas bottles mounted on an appropriate trolley

  Yes

  No

  N/A

• Are staff trained in Gas Cylinder Safety?

  Yes

  No

  N/A

Personal Protective Equipment (PPE)

• Supplied where hazard cannot be controlled in any other way

  Yes

  No

  N/A

• Correct and appropriate PPE supplied for area

• Are staff aware of the need to check and maintain PPE?

  Yes

  No

  N/A

• Appropriate PPE signage is present

  Yes

  No

  N/A

• Is PPE provided effective? (ask the staff)

  Yes

  No

  N/A

• Are staff trained in Personal Protective Equipment

  Yes

  No

  N/A

Amenities – Bathroom/Restroom

• Adequate toilets for men and women

  Yes

  No

  N/A

• Toilets provided for people with disability

  Yes

  No

  N/A

• Nappy change facilities available

  Yes

  No

  N/A

• Toilet and bathroom facilities cleaned regularly

  Yes

  No

  N/A

• Wash basins and liquid soap available

  Yes

  No

  N/A

• Paper towels or air dryers available and working

  Yes

  No

  N/A

• Sanitary towel disposal units in women’s toilets

  Yes

  No

  N/A

• Facilities well ventilated and air quality acceptable (no fumes, odours)

  Yes

  No

  N/A

Amenities – Break Areas

• Suitable eating/tea break facilities provided

  Yes

  No

  N/A

• Food stored appropriately (e.g. refrigerated where required)

  Yes

  No

  N/A

• Cooking facilities clean and in good working order

  Yes

  No

  N/A

• “Lunch” tables Counter tops and benches clean

  Yes

  No

  N/A

• Electrical equipment in good condition (check leads)

  Yes

  No

  N/A

• Floors free from water and grease

  Yes

  No

  N/A

• Microwave and other ovens regularly cleaned

  Yes

  No

  N/A

• Tea towels regularly washed

  Yes

  No

  N/A

• Paper towel available

  Yes

  No

  N/A

• Sponges regularly changed and stored where drainage can occur

  Yes

  No

  N/A

• Drinking water readily available in area

• Disposal containers provided for smokers and a smoking area clearly indicated (in the designated smoking area)

First Aid

• Emergency contact phone numbers displayed nearby

  Yes

  No

  N/A

• First aid kit/cabinet is available, accessible and contents items as per the First Aid Kit Checklist.

  Yes

  No

  N/A

• “Cleaning and Handling of Blood and Body Fluids” Safe Work Procedure (SWP) is displayed in the First Aid Room and is clearly legible.

  Yes

  No

  N/A

• Staff are aware of how to obtain a first aid officer for assistance?

  Yes

  No

  N/A

• Disposable gloves available and used for treatment of all injuries

  Yes

  No

  N/A

• Trained and qualified First aiders provided to ensure appropriate coverage (Number of staff vs number or first aiders provided)

  Yes

  No

  N/A

• Automatic external defibrillator (AED) is in general accessible area and is checked.

  Yes

  No

  N/A

• Appropriate containers are provided for disposal of “sharps”

  Yes

  No

  N/A

• Register of injuries kept

  Yes

  No

  N/A

Lighting

• Sufficient light available to perform tasks (Gen +400, WorkStation 320, Hall 160 Lux)

  Yes

  No

  N/A

• All lights are functioning (Record any lights that are burnt out or broken)

  Yes

  No

  N/A

• Emergency lighting system is functional

  Yes

  No

  N/A

• Additional task lighting provided for close and/or detailed work

  Yes

  No

  N/A

• Overhead lights shielded to minimise glare

  Yes

  No

  N/A

Safety & Warning Signage

• Safety and Warning signs in place & are in good condition

  Yes

  No

  N/A

Management WHS Commitment

• Is this department represented on the OHS Committee or has easy access to committee/WHS?

  Yes

  No

  N/A

• Is the Safety Declaration displayed and current?

  Yes

  No

  N/A

• Is the WHS Policy Statement displayed and current?

  Yes

  No

  N/A

Special Work Procedures

• Are special procedures in place for hot work?

  Yes

  No

  N/A

• Are special procedures in place for confined spaces?

  Yes

  No

  N/A

• Are special procedures in place for working at heights? (roof access)

  Yes

  No

  N/A

• Are there procedures for out-of-hours work or working alone?

  Yes

  No

  N/A

• Are all staff inducted to the workplace?

  Yes

  No

  N/A

Security

• Is the site secure during minimum staff shifts?

  Yes

  No

  N/A

• Is adequate lighting to/from car parking area provided?

  Yes

  No

  N/A

• All keys are registered, and records kept identifying individuals holding them at all times

  Yes

  No

  N/A

• Alarm and/or duress system installed and functioning

  Yes

  No

  N/A

• Signs and physical barriers indicate boundaries between public and restricted areas

  Yes

  No

  N/A

• Cash kept in secure place out of view of staff/visitors

  Yes

  No

  N/A

• Secure cupboards, lockers or drawers provided for staff and volunteers to keep personal items safe (Personal property stored in secure place)

  Yes

  No

  N/A

• Only one public access point in use at night (i.e. at night the site restricted to as few entrances as possible)

  Yes

  No

  N/A

• Visual access to outside areas near doorways (ie view-hole, glass panel, closed circuit camera)

  Yes

  No

  N/A

• Arrangements made to ensure employees do not need to access outside storage areas at night

  Yes

  No

  N/A

• Register of visitors and contractors on site is provided and maintained as a requirement of entry

  Yes

  No

  N/A

External Working Environment - Risk Profile

Vehicle Parking

• Security lights can be set to automatically activate and de-activate

  Yes

  No

  N/A

• Security lights are on a separate electrical circuit to the main facility

  Yes

  No

  N/A

• Employees working after dark have access to parking that is close to the building

  Yes

  No

  N/A

• Entrance and exits to car park are clearly marked

  Yes

  No

  N/A

• Surface of car park and driveways are free from potholes, cracks and other trip hazards

  Yes

  No

  N/A

• Site roadway and the car park are well drained to prevent flooding or the pooling of water

• Drainage grates are in good order and free of debris

  Yes

  No

  N/A

• Required direction of traffic is clearly defined and clearly indicated by signs and/or painted roadways

  Yes

  No

  N/A

• Traffic and speed restriction signs are clearly visible and free from obstruction

  Yes

  No

  N/A

• Safe pedestrian pathways are provided and clearly marked

  Yes

  No

  N/A

• Potential vehicle damage areas (e.g. corners and guardrails are clearly marked)

  Yes

  No

  N/A

• No parking areas clearly marked

  Yes

  No

  N/A

• Disabled parking is designated and in priority zones

  Yes

  No

  N/A

• Emergency and service vehicle parking areas are designated and in priority locations

  Yes

  No

  N/A

• Work vehicles are parked in designated areas close to buildings and in well-lit areas

  Yes

  No

  N/A

Building External and Boundary Perimeter

• Entrance and exits to building are well lit

  Yes

  No

  N/A

• Surface of pathways and walkways is even and free of pot-holes and cracks or other tripping hazards

  Yes

  No

  N/A

• Continuous, clear, accessible pathways (i.e. no barriers or encroaching foliage)

  Yes

  No

  N/A

• Pathways free from raised curbs and projections

  Yes

  No

  N/A

• Pathways well drained to prevent flooding and the pooling of water

  Yes

  No

  N/A

• Anti-slip surfaces on pathways

  Yes

  No

  N/A

• Steps and changes of level are clearly defined and indicated

  Yes

  No

  N/A

• Adequate lighting of pathways

  Yes

  No

  N/A

• Waste bins provided and are regularly emptied

  Yes

  No

  N/A

• Walls, gates and fences in good condition without gaps or protrusions

  Yes

  No

  N/A

• Signs clearly displayed to indicate security arrangements in place

  Yes

  No

  N/A

• After hours contact phone number clearly visible on external door

  Yes

  No

  N/A

Shade

• Adequate protection from the sun is provided in break areas?

  Yes

  No

  N/A

• Sunscreen provided to staff and clients who may have prolonged exposure to the sun

  Yes

  No

  N/A

• Hats and other protective clothing are provided and encouraged to be worn by staff by staff and contractors when working outside

  Yes

  No

  N/A

Outdoor Garden Area

• Gardens maintained safely-debris, dead or loose branches, long grass cut/removed as necessary

  Yes

  No

  N/A

• Gardens and grounds free of sharp objects (glass, metal, wood, needles etc)

  Yes

  No

  N/A

Work Vehicles

• Employees hold valid driving licence which is viewed annually and recorded in log book

  Yes

  No

  N/A

• Vehicle records (registration, insurance, services etc) are maintained and recorded

  Yes

  No

  N/A

• A roadside assistance scheme is available for staff

  Yes

  No

  N/A

• Random vehicle safety checks conducted and recorded

  Yes

  No

  N/A

• An incident kit, including first aid equipment is kept in each vehicle

  Yes

  No

  N/A

• An incident reporting and investigation system is in place and is implemented following road traffic accidents

  Yes

  No

  N/A

• Vehicles are fitted with safety devices (e.g. front & side airbags, adjustable headrests etc)

  Yes

  No

  N/A

• Hands-free mobile kits installed in vehicles for receiving calls

  Yes

  No

  N/A

• Procedure in place requiring staff to pull over and stop the vehicle before making a phone call

  Yes

  No

  N/A

• It is recommended that a functioning fire extinguisher fitted to each vehicle

  Yes

  No

  N/A

Incidents & Emergencies - Risk Profile

28. Emergency Risk Control

• Assembly area for emergency evacuations are clearly marked

  Yes

  No

  N/A

• All emergencies that could require evacuation of the working area have been identified and contingency plans developed

  Yes

  No

  N/A

• Signals/instructions that will trigger an evacuation have been established and communicated

  Yes

  No

  N/A

• Those responsible for activating alarms/warning signals have been nominated and informed

  Yes

  No

  N/A

• Emergency procedures are clearly displayed in the workplace at appropriate locations

  Yes

  No

  N/A

• Employees have been informed about the emergency procedures and fully briefed where necessary

  Yes

  No

  N/A

• Emergency procedures are included in induction training for all new employees

  Yes

  No

  N/A

• Evacuation route has been identified and needs of people with disabilities considered

  Yes

  No

  N/A

• Assembly points have been identified and communicated to all employees

  Yes

  No

  N/A

• Procedures are in place to ensure everyone (including visitors and contractors) are accounted for

  Yes

  No

  N/A

• Signal or instruction indicating “all clear” has been established and person has been nominated for this role

  Yes

  No

  N/A

• Re-entry procedures have been established and persons nominated to manage this following the “all clear”

  Yes

  No

  N/A

• Evacuation rehearsals are held on a regular basis (annually) and evaluated afterwards to ensure the plans are being followed (Record date of last evacuation drill)

  Yes

  No

  N/A

• Procedures in place for defusing the threat, back-up, reporting, retreat to safe areas and calling the police

  Yes

  No

  N/A

• Person nominated to take charge in case of any violence related emergency

  Yes

  No

  N/A

• Procedure in place to handle bomb threats, armed holdups and abusive telephone calls

  Yes

  No

  N/A

Fire and Emergency

• Suitable fire extinguishers and service in date

  Date

• Fire exits clearly marked (exit lights working)

  Yes

  No

  N/A

• Fire exits clear of obstructions

  Yes

  No

  N/A

• Employees aware of emergency procedures (ask questions)

  Yes

  No

  N/A

• Are emergency evacuation floor plans displayed?

  Yes

  No

  N/A

• Fire wardens clearly identified (eg hard hat) and names displayed in workplace

  Yes

  No

  N/A

• Gas Shut off valves is unimpeded and signage visible

  Yes

  No

  N/A

• Uncluttered fire exits and stairwells (2 meter clearance)

  Yes

  No

  N/A

• Staff trained in the use of fire extinguishers

  Yes

  No

  N/A

Post Incident

• Psychological Support available (debriefing and counselling)

  Yes

  No

  N/A

• Post incident procedures including transportation home for injured workers and communication with the family

  Yes

  No

  N/A

• Incident report templates developed and available to staff

  Yes

  No

  N/A

• Notifiable Incidents are reported and recorded

  Yes

  No

  N/A