Pro Fire Follow Up School Audit

• School Name

• Description of the school

• Conducted on

  Date

• Prepared by

• Location
  Address

• Approximate number of staff

• Approximate number of pupils

• Initial audit carried out and report submitted?

  Yes

  No

  N/A

• This audit was carried out to identify gaps in the organisation's current health and safety arrangements in place when compared to a health and safety management system model and make recommendations to address these gaps. This audit was also carried to ensure compliance with selected current health and safety legislation. Although the recommendations

• The positives were

• The main areas of significant concern were

• Recommendations have been made throughout this report. All recommendations will be summarised at the end of the report into high, medium and low priority areas.

Control Measures

Fire Risk Assessment

• The Organisation has an up to date fire risk assessment in place

  Yes

  No

  N/A

• The findings from the risk assessment are implemented / actions closed

  Yes

  No

  N/A

• See Emergency Preparedness and Response for further details on fire

Asbestos

• Was the building constructed prior to the year 2000?

  After 2000

  Before 2000

• Is there an up to date asbestos survey for the site

  Yes

  No

  N/A

• The recommendations from the survey been carried out

  Yes

  No

  N/A

• Are the locations of asbestos known / identifies if applicable

  Yes

  No

  N/A

• If applicable is it known to be in good condition

  Good

  Fair

  Poor

  N/A

• If applicable are staff trained in asbestos awareness

  Yes

  No

  N/A

• Are persons informed of locations

  Yes

  No

  N/A

• If applicable are staff subject to health surveillance

  Yes

  No

  N/A

COSHH

• Hazardous Substance Register complete and available

  Yes

  No

  N/A

• Material Safety Data Sheets available for all chemicals

  Yes

  No

  N/A

• COSHH Risk assessments completed for hazardous substances

  Yes

  No

  N/A

• All containers labelled correctly

  Yes

  No

  N/A

• Workers trained in the risks associated with hazardous substances

  Yes

  No

  N/A

• If required, PPE is available

  Yes

  No

  N/A

• Are eye washes and showers easily accessed?

  Yes

  No

  N/A

• Any other matters?

Manual Handling

• Manual Handling Assessments have been carried out for lifting and carrying tasks giving rise to risk of injury

  Yes

  No

  N/A

• Manual Handling assessments are suitable and sufficient?

  Yes

  No

  N/A

• Staff are provided suitable Manual Handling Training

  Yes

  No

  N/A

• Lifts do not exceed 25kg's?

  Yes

  No

  N/A

• Manual Handling Operations are safe in practice?

  Yes

  No

  N/A

• Mechanical assistance is provided whenever possible?

  Yes

  No

  N/A

Display Screen Equipment

• The organisation has a DSE policy / procedure in place

  Yes

  No

  N/A

• The organisation has a DSE Workstation Assessment form in place

  Yes

  No

  N/A

• 'USERS' (as defined in the Regulations) have been identified

  Yes

  No

  N/A

• Each 'USER' has a complete DSE Assessment for their current workstation.

  Yes

  No

  N/A

• Are workstations set up so that they conform to the regulations?

  Yes

  No

  N/A

• Actions from the DSE Workstation Assessments have been closed

  Yes

  No

  N/A

Health Surveillance

• The organisation has engaged the services of an Occupational Health company

  Yes

  No

  N/A

• The organisation has defined specific health surveillance requirements for specific job roles including what checks are carried out and the frequency.

  Yes

  No

  N/A

• Health Surveillance has been carried out.

  Yes

  No

  N/A

• Account of findings / reports taken - for example making adjustments

  Yes

  No

  N/A

Back to Work

• The organisation has a back to work process in place

  Yes

  No

  N/A

Legal and Other Requirements

• The organisation has established a process to take account of all legal and other requirements applicable to it.

  Yes

  No

  N/A

• The organisation can demonstrate aware of updates in legislation

  Yes

  No

  N/A

• The organisation has a legal register.

  Yes

  No

  N/A

• How does the organisation stay up to date with laws that have changed?

Objectives Targets and Programmes

• The organisation has targets and objective for the current year

  Yes

  No

  N/A

• KPIs / leading and lagging indicators are set and performance is monitored against these.

  Yes

  No

  N/A

• These targets and objectives are communicated

  Yes

  No

  N/A

• Performance against these targets are monitored

  Yes

  No

  N/A

Competence, Training and Awareness

• Health and safety 'training needs' at each level of the organisation have been identified

  Yes

  No

  N/A

• All Employees are given a health and safety induction

  Yes

  No

  N/A

• Each member of staff has a training record to show what health and safety training they have had.

  Yes

  No

  N/A

• There is a means of tracking when training was done and refresher is due - for example a training matrix

  Yes

  No

  N/A

• The record e.g. training matrix is up to date in line with current personnel.

  Yes

  No

  N/A

Communication, Participation and Consultation

• Health and safety information is communicated to employees

  Yes

  No

  N/A

• What information and by what means is information communicated?

• Heath and safety information is communicated to non-employees

  Yes

  No

  N/A

• What information and by what means

Documentation control

• The Organisation has a system for establishing and updating health and safety documentation

  Yes

  No

  N/A

• There is a system to ensure version control

  Yes

  No

  N/A

• Any issues regarding version control

Operational Control

Procurement

• There are systems / procedure and purchasing specifications relating to procurement of goods and services

  Yes

  No

  N/A

• These systems take account of risk and ensure risk is minimised by purchasing equipment and services that are safe and fit for purpose.

  Yes

  No

  N/A

Control of Contractors

• All contractors are subject to a checking and vetting process before their appointment

  Yes

  No

  N/A

• There is an 'Approved Supplier List' and it is kept up to date.

  Yes

  No

  N/A

• Contractors receive a site induction priory to commencing work

  Yes

  No

  N/A

• Contractors sign to state they have read and understood the site safety procedures

  Yes

  No

  N/A

• Contractors on site sign in and out

  Yes

  No

  N/A

• Contractors are controlled via a Permit to Work

  Yes

  No

  N/A

• Contractors risk assessments and methods of work are checked prior to work commence.

  Yes

  No

  N/A

• Spot checks are carried out on contractors, to ensure they adhere to site rules and agreed method statements?

  Yes

  No

  N/A

• There is a process to sign off jobs carried out by contractors to ensure the area has been left in a safe condition prior to them leaving site

  Yes

  No

  N/A

Building and Maintenance

• Fixed wiring tests have been carried out in the last 5 years

  Yes

  No

  N/A

• A Legionella Risk Assessment has been carried out on the building by a competent person / company.

  Yes

  No

  N/A

• Actions from the Legionella Risk Assessment have been closed out

  Yes

  No

  N/A

• There is a building maintenance defects reporting procedure

  Yes

  No

  N/A

• Defects that have been raised have been resolved in a timely manner

  Yes

  No

  N/A

• There is appropriate resources to maintaining the building

  Yes

  No

  N/A

• Traffic routes have been appropriately organised especially where pedestrians and vehicles interact. Adequate segregation has been achieved

  Yes

  No

  N/A

• Building defects giving rise to risk observed at the time of audit

  Yes High Risk

  Yes Medium Risk

  Yes Low Risk

  None found

Vehicles at Work

• The organisation has a driving for work policy and/or risk assessement

  Yes

  No

  N/A

• Vehicles are subject to appropriate servicing and maintenance

  Yes

  No

  N/A

• Drivers of vehicles have an appropriate licence

  Yes

  No

  N/A

• Drivers who drive work vehicles or for work in their own vehicle have the correct insurance and a record is kept on file

  Yes

  No

  N/A

• Driver training is refreshed and monitored at defined intervals

  Yes

  No

  N/A

• Vehicle use is restricted to those who are appropriately trained and competent / hold the correct licence

  Yes

  No

  N/A

• Drug and alcohol policy in place

  Yes

  No

  N/A

Work Equipment Maintenance and Control

• Hired equipment has been serviced / checked and has appropriate records

  Yes

  No

  N/A

• There is a PPM Schedule for high risk work equipment

  Yes

  No

  N/A

• There is a fault reporting procedure to remove defective items from use

  Yes

  No

  N/A

• Gas appliances have records of services carried out

  Yes

  No

  N/A

• Electrical equipment has been maintaned and checked

  Yes

  No

  N/A

• Users carry out pre-use inspections

  Yes

  No

  N/A

• LEVs have been thoroughly inspected and tested every 14 months

  Yes

  No

  N/A

• Pressure systems have a schedule of maintenance and is being adhered to

  Yes

  No

  N/A

• All lifting equipment has been subjected to LOLER examination and test

  Yes

  No

  N/A

• Access equipment is in good order and has been inspected / checked

  Yes

  No

  N/A

Personal Protective Equipment

• There is a record of PPE that has been issued to each employee

  Yes

  No

  N/A

• PPE is sourced based upon the findings of the risk assessment to ensure the correct specification (EN-Number) is sourced

  Yes

  No

  N/A

• ONLY the PPE specified by the organisation is used at work (no one should be bring their own in for use at work)

  Yes

  No

  N/A

• PPE is readily available in a variety of sizes

  Yes

  No

  N/A

• PPE is stored appropriately

  Yes

  No

  N/A

• PPE is maintained and checked at defined intervals

  Yes

  No

  N/A

• Employees have received training in use, storage and maintenance of PPE they are issued and expected to use in their work.

  Yes

  No

  N/A

• PPE observed at the time of audit was free from defects

  Yes

  No

  N/A

• Any other issues regarding PPE

Emergency Preparedness and Response

Procedures for Serious and Imminent Danger

• The organisation has emergency procedures in place

  Yes

  No

  N/A

• Procedures currently in place cover the following:

  Select Emergency Preparedness & Response - covering many emergencies plans Business continuity plans Fire and evacuation Confined spaces rescue Work at height rescue Gas leak Severe weather e.g. Snow or Flood Lost child or missing person(s) Chemical spillage / exposure Accidental exposure to biological agent(s) Outbreak of infectious diseases Accident / Injury First aid Intruder /trespassers / burglary Aggression / Violence / Robbery Bomb threat Terrorism / Lock Down / Dangerous Fugitive in the area Dangerous animal loose or uncontrolled Road traffic accident Breakdown whilst driving for work Power failure giving rise to risk

  • Emergency Preparedness & Response - covering many emergencies plans
  • Business continuity plans
  • Fire and evacuation
  • Confined spaces rescue
  • Work at height rescue
  • Gas leak
  • Severe weather e.g. Snow or Flood
  • Lost child or missing person(s)
  • Chemical spillage / exposure
  • Accidental exposure to biological agent(s)
  • Outbreak of infectious diseases
  • Accident / Injury
  • First aid
  • Intruder /trespassers / burglary
  • Aggression / Violence / Robbery
  • Bomb threat
  • Terrorism / Lock Down / Dangerous Fugitive in the area
  • Dangerous animal loose or uncontrolled
  • Road traffic accident
  • Breakdown whilst driving for work
  • Power failure giving rise to risk

• Employees receive training in these procedures

  Yes

  No

  N/A

• Employees are routinely monitored and refreshed on these procedures

  Yes

  No

  N/A

• Procedures are tested periodically

  Yes

  No

  N/A

Fire

• Is there a fire safety policy?

  Yes

  No

  N/A

• Is the log book up to date?

  Yes

  No

  N/A

• Fire alarm system functioning correctly?

  Yes

  No

  N/A

• Evacuation plan displayed and understood by all employees?

  Yes

  No

  N/A

• Fire Marshals trained

  Yes

  No

  N/A

• Evacuation procedures practiced by form of a fire drill at least 2 times a year?

  Yes

  No

  N/A

• There are appropriate means of raising the alarm

  Yes

  No

  N/A

• Fire detection and fire fighting equipment in place and maintained

  Yes

  No

  N/A

• Are there adequate fire action notices posted on exits?

  Yes

  No

  N/A

• Is there adequate fire signage?

  Yes

  No

  N/A

• All routes and Exits clear of obstructions?

  Yes

  No

  N/A

• Do fire exits open in the direction of travel?

  Yes

  No

  N/A

• Exit doors easily opened from inside?

  Yes

  No

  N/A

• Any other concerns relating to fire

First Aid Provision.

• The company has done a first aid needs assessment

  Yes

  No

  N/A

• The Company has an adequate number of trained first aiders

  Yes

  No

  N/A

• A first aid list is put up on the notice board

  Yes

  No

  N/A

• Emergency contact details are clearly displayed

  Yes

  No

  N/A

• There is an adequate number of fully stocked and in date first aid boxes.

  Yes

  No

  N/A

• First Aid cabinets and contents clean and orderly

  Yes

  No

  N/A

• Employees aware of location of first aid cabinet

  Yes

  No

  N/A

Monitoring of Health and Safety Performance

• The organisation monitors health and safety performance

  Yes

  No

  N/A

• The organisation has a procedure which states types and frequency of monitoring undertaken.

  Yes

  No

  N/A

• This procedure defines who is responsible for undertaking monitoring activities.

  Yes

  No

  N/A

• There is evidence of this monitoring having been carried out

  Select Yes - consistent & no gaps found in sample Yes - however, gaps found No

  • Yes - consistent & no gaps found in sample
  • Yes - however, gaps found
  • No

• Actions are monitored and tracked to ensure they are closed out

  Select Yes - consistent & no gaps found in sample Yes - however, gaps found No

  • Yes - consistent & no gaps found in sample
  • Yes - however, gaps found
  • No

• Action plan created from initial pre-audit / inspection?

  Yes

  No

  N/A

• Notes on monitoring:

Accident Reporting and Investigation.

• The organisation has an accident book or other means of recording accidents

  Yes

  No

  N/A

• All staff are aware of what need to be reported and who to report to.

  Yes

  No

  N/A

• There is evidence that near misses are reported and recorded

  Yes

  No

  N/A

• There is evidence that accidents are recorded

  Yes

  No

  N/A

• The Company is aware of its obligations under the RIDDOR Regulations?

  Yes

  No

  N/A

• The company has got evidence of reporting under RIDDOR where appropriate

  Yes

  No

  N/A

• All accidents are investigated with appropriate evidence collated in the process

  Yes

  No

  N/A

• Actions to prevent a re-occurrence are documented and closed out.

  Yes

  No

  N/A

Management Review

• The organisation has a procedure / process for management review?

  Yes

  No

  N/A

• The organisation has documented evidence of previous reviews

  Yes

  No

  N/A

• The organisation collates and trends accident and incident data

  Yes

  No

  N/A

• The organisation collates and trends other H&S monitoring data

  Yes

  No

  N/A

• The organisation are aware of issues in most need of improvement

  Yes

  No

  N/A

• Management review informs the objectives and targets for the following year.

  Yes

  No

  N/A

Sign Off

• To be signed off at the end of the audit in the close out meeting

• Auditor's signature

  Sign

• Site Manager / Responsible Person Signature

  Sign

• The following is a summary of the recommendations made throughout the report. For ease of use these have been separated into high, medium and low priority areas which can be used in making decisions as to which actions to implement first.