Pro Fire Initial School Audit

• School Name:

• Location:

• Conducted on:

  Date

• Audit Conducted by:

• Personnel Involved in the Audit:

• This audit was carried out to identify gaps in the organisation's current health and safety arrangements in place when compared to a health and safety management system model and make recommendations to address these gaps. This audit was also carried to ensure compliance with selected current health and safety legislation. The Scope of the Audit was Policy and Risk Assessment only. A workplace inspection was also carried out.

• The positives were

• The main areas of significant concern were

• Recommendations are made throughout the report and are summarised at the end into an action plan. The action plan sorted all recommendations into high, medium and low priority areas.

INSURANCES AND LICENCES

• Employers Liability Insurance valid

  Yes

  No

  N/A

• Employer's Liability Insurance displayed / available for staff to see

  Yes

  No

  N/A

• The HASAWA poster is on display with details complete

  Yes

  No

  N/A

HEALTH AND SAFETY POLICY

• The organisation has a health and safety policy 'Statement of Intent'.

  Yes

  No

  N/A

• The 'Statement of Intent' has been signed by the Head Teacher

  Yes

  No

  N/A

• The 'Statement of Intent' has been reviewed within the review period stated

  Yes

  No

  N/A

• The 'Statement of Intent' is communicated to all employees

  Yes

  No

  N/A

ROLES AND RESPONSIBILITIES

• The person ultimately responsible for health and safety has been identified

  Yes

  No

  N/A

• A member of the board has been given accountability for health and safety

  Yes

  No

  N/A

• The Organisation has a diagram showing the company structure

  Yes

  No

  N/A

• Health and safety roles and responsibilities have been defined at each level within the organisation

  Yes

  No

  N/A

• The lines of delegation, reporting and escalation are clear

  Yes

  No

  N/A

• Job titles are current / up to date and reflect the current situation

  Yes

  No

  N/A

• The organisation has appointed an competent person(s) under The Management of Health and Safety at Work Regulations Regulation 7

  Yes

  No

  N/A

• EXTERNAL person(s) / organisation are appropriately qualified / competent

  Yes

  No

  N/A

• INTERNAL person(s) / organisation are appropriately qualified / competent

  Yes

  No

  N/A

• Between the INTERNAL and EXTERNAL persons, how much time is dedicated to health and safety?

  Select Less than 1 day per month Less than 2 days per month 2 days per month 3 days per month 1 day per week 2 days per week Part time basis (20 hours per week) Full time dedicated role

  • Less than 1 day per month
  • Less than 2 days per month
  • 2 days per month
  • 3 days per month
  • 1 day per week
  • 2 days per week
  • Part time basis (20 hours per week)
  • Full time dedicated role

ARRANGEMENTS AND PROCEDURES

• The Organisation has arrangements / procedures in place for managing health and safety

  Yes

  No

  N/A

• The arrangements and procedures in place are part of a structured SMS

  Select Part of the one H&S policy document Form a manual or file of procedures Are NOT part of a manual or the policy document

  • Part of the one H&S policy document
  • Form a manual or file of procedures
  • Are NOT part of a manual or the policy document

• The SMS model used by the organisation is:

  Select HSG 65 OHSAS 18001 ISO 45001 Part of an Integrated Management System (IMS) No clear structure or model used

  • HSG 65
  • OHSAS 18001
  • ISO 45001
  • Part of an Integrated Management System (IMS)
  • No clear structure or model used

• Based upon the organisations operations are there any OBVIOUS OR SIGNIFICANT GAPS that stand out in the arrangements currently in place?

  Yes Major Risk

  Yes Minor Risk

  None found

Risk Assessment and Control Measures

Risk Assessment (Generic)

• The organisation has a written procedure / defined method of carrying out risk assessments

  Yes

  No

  N/A

• The Risk Assessment form follows the HSE 5 steps and the format would facilitate risk assessments that are 'suitable and sufficient'

  Select Identifies all foreseeable hazards Identifies all people at risk Identifies current control measures Risk has been evaluated e.g. high, med, low Complies with law / best practice Detail is proportional to the risk Date of assessment carried out is stated Review dates stated Identifies additional controls where required

  • Identifies all foreseeable hazards
  • Identifies all people at risk
  • Identifies current control measures
  • Risk has been evaluated e.g. high, med, low
  • Complies with law / best practice
  • Detail is proportional to the risk
  • Date of assessment carried out is stated
  • Review dates stated
  • Identifies additional controls where required

• The organisation defines how risk is evaluated and has defined what risk levels are acceptable and unacceptable to the organisation.

  Yes

  No

  N/A

• Those carrying out risk assessments have sufficient health and safety knowledge and training to be deemed competent to do so.

  Yes

  No

  N/A

• Risk Assessments have been carried out consistently and are in line with the organisations procedure across each department.

  Yes

  No

  N/A

• The hierarchy of risk control is stated in the procedure

  Yes

  No

  N/A

• Risk Assessments are accessible to employees

  Yes

  No

  N/A

• SURVEY RESULT: Reported with full audit.

Risk Assessments SAMPLES:

• For each sample state the title, date and version number

• Risk Assessment TITLE

• THIS SAMPLE risk assessment contains the following:

  Select Identifies all foreseeable hazards Identifies all people at risk Identifies current control measures Risk has been evaluated e.g. high, med, low Complies with law / best practice Detail is proportional to the risk Date of assessment carried out is stated Review dates stated Identifies additional controls where required

  • Identifies all foreseeable hazards
  • Identifies all people at risk
  • Identifies current control measures
  • Risk has been evaluated e.g. high, med, low
  • Complies with law / best practice
  • Detail is proportional to the risk
  • Date of assessment carried out is stated
  • Review dates stated
  • Identifies additional controls where required

• How well does THIS SAMPLE risk assessment meet the requirements of 'suitable and sufficient'?

  Good

  Fair

  Poor

• Adequate Control Measures are in place?

  Yes

  No

  N/A

• Additional controls have been implemented and the action plan is up to date regarding the status of actions.

  Yes

  No

  N/A

• The findings of THIS SAMPLE risk assessment has been communicated to those affected

  Yes

  No

  N/A

• Any other issues regarding risk assessments

Vulnerable Persons Risk Assessments

• The organisation has done risk assessments to take account of vulnerable persons

  Yes

  No

  N/A

COSHH

• Hazardous Substance index /register complete and available

  Yes

  No

  N/A

• Material Safety Data Sheets available for all chemicals

  Yes

  No

  N/A

• COSHH Risk assessments completed for hazardous substances

  Yes

  No

  N/A

• COSHH Assessments are stored in a known location for staff access

  Yes

  No

  N/A

• Are eye washes and showers easily accessed?

  Yes

  No

  N/A

• Any other issues in relation to hazardous substances

Brief Walk About Inspection / Hazard Identification

• Outdoor areas / COSHH Cupboard / Caretakers Area / Internal - class, hall, pedestrian routes,

• Area Inspected:

• Area Inspected & General Notes

• Hazards identified at the time

  Yes Major Risk

  Yes Minor Risk

  None found

Sign Off

• To be signed off at the end of the audit by the auditor.

• Auditor's signature

  Sign

• Any supporting information / evidence is listed below: