Desktop Audit

  • Is the previous audit accessible on site and have all associated RAP's been closed out?
    - RAP's physically closed out
    - RAP report emailed back to compliance with RAP close out dates

  • Are the following compliance plans on site and have they been signed and implemented?
    - Health & Safety Management Plan
    - Construction Environment Management Plan
    - Quality Plan
    - Erosion & Sediment Control Plan
    - Emergency Evacuation Plan
    Check the internal project pre-start (QA-05-22 - Project Pre-Start Meeting Minutes) to see if required

  • Are the following policies and procedures displayed on site?
    - Safety Policy
    - Environmental Policy
    - Quality Policy
    - Rehabilitation Policy
    - Incident Procedure
    - Issue Resolution Procedure

  • Is there a copy of the internal project pre-start on site or accessible on site?
    - Document QA-05-22 - Project Pre-Start Meeting Minutes

  • Is the project contract and all associated specifications and standards located on site?
    - Project Manager must be able to show these to the auditor. Hard copy must be sighted, P drive not acceptable

  • Are all the project drawings located on site and are they all the latest revision?
    - Check through the use of the project drawing register (Document QA-04-05 ? Project Drawing Register)

  • If required is there a TMP in place for the site and have all associated TGS been implemented?
    - TGS's available, current and approved by local authority
    - Signage checks undertaken daily

  • Is there a subcontractor register on site and are all subcontractors that are working or have worked on the job on it? (Grey Folder)
    - Look through project inductions to check this

  • Are all Subcontractors working on the project prequalified?
    (Grey Folder)
    - How many subcontractors are working on the project and how many are prequalified

  • Have all major subcontractors been signed onto a subcontract agreement?
    - Check project file to ensure subcontract agreements in place
    - As a guide major subcontractors will be doing $50k of work or more and could be doing any of the following works - electrical / landscaping / concreting / signage / drainage / asphalt / cartage / rock walls

  • Have all subcontractors signed onto Shadforths WH&S agreement?
    - Document SMS-05-15 - Subcontractors WH&S Agreement found in safety pack

  • Are all suppliers and subcontractors used on the project preferred?
    - Project Manager can demonstrate they are through having a preferred supplier / subcontractor list on site
    - If they aren't preferred why not

  • Have all project specifications and standards been sent to the relevant subcontractors?
    - Check subcontractors have received specs and standards, Project managers will have either emailed them or given them as part of a subcontract agreement

  • Have all project drawings been sent to the relevant subcontractors?
    - Check subcontractors have received drawings, Project managers will have either emailed them or given them as part of a subcontract agreement

  • Is there a SDS (Safety Data Sheet) register on site and has it been reviewed in the last 2 years?

  • Have all workers / subcontractors received a site specific induction?
    (Yellow Folder)
    - Evidence that induction has taken place
    - Evidence that construction cards have been sighted

  • Are regular TBT (Tool Box Talks) being conducted, has a TBT been undertaken on how to do Risk Assessments, and have all TBT's been emailed to Compliance for the month (Blue Folder)

  • Have any training papers been undertaken for the month and have they been emailed to HR?

  • Is there a person responsible for first aid on site, are they appropriately trained and there details displayed?
    - Details displayed in the site office

  • Have all risk assessments been conducted and hazards identified for the project? (Red Folder)
    - Tables 1.1 of the H&S Management Plan & CEMP filled out

  • Is there evidence confirming competencies have been verified for workers operating machinery? (Yellow Folder)
    - Check that document SMS-05-13 - Verification of Competency forms have been completed
    - Identify at least 2 machines with operators in them and check that they have got competency cards or are VOC'd

  • Are daily pre-start meetings being undertaken?
    - Check pre-start book on site for evidence

  • Have any incidents occurred on site and have they been documented?
    (Blue Folder)
    - Evidence of incident documentation in safety pack

  • Has there been any complaints on the project, have they been registered and managed? (Orange Folder)
    - Noise / Dust / Traffic / Access to Local Infrastructure / Disruption

  • Has a VMP (Vehicle Management Plan) been implemented for the site?
    - Site evidence that a plan for movement of traffic and parking has been implemented and communicated
    - TBT done for site specific VMP

  • Are the appropriate SWMS in place for the project and have all workers and subcontractors (if applicable) signed onto them? (Green Folder)
    - Check table 1.2 of the H&S Management Plan. Table 1.2 must reflect and compliment table 1.1
    - Have tables 1.1 and 1.2 been reviewed

  • Are any high risk activities being undertaken on site?
    - If their is are there SWMS in place for the activity and have workers signed onto them
    - Have associated permits been filled out (Excavation Permit, Confined Space Permit, Hot Work Permit, DBYD)

  • Have all subcontractor SWMS been reviewed and signed off?
    (Grey Folder)
    - Evidence documented on Table 1.2 of the H&S Management Plan
    - Document SMS-05-07 - Subcontractor Work Method Statement Review Form has been filled out

  • Have random spot checks been undertaken on subcontractors?
    (Grey Folder)
    - Document SMS-05-16 - Subcontractor Spot Checklist

  • Have emergency drills been carried out as per the H&S Management Plan?
    - Evidence sited

  • Have all necessary development approvals been obtained as listed in table 1.2 of the CEMP?

  • If required are the following forms being filled out at appropriate intervals / within the requirements of the contract?
    - Weekly Environmental Inspection Checklist
    - Daily Environmental Conditions
    - Water Quality Monitoring Form (Only required if there is a significant waterway on or near site that needs monitoring)
    - Dust Monitoring Form (Complaint driven, enviro officer to advise if required)
    - Noise Monitoring Form (Complaint driven, enviro officer to advise if required)
    - Sediment basin discharge Form (Required when water is been discharged from sed basin)
    - Lime Register (Only required where acid sulphate soils are present and lime is utilised to neutralise soils)

  • If the site has been identified as being in a high or low risk fire ant area
    - Has an initial fire ant inspection been undertaken and is there an approved risk management plan on site?
    - Have 28 day inspections been carried out and recorded?
    - Is movement certification in place for all imported fill from high or low risk fire ant areas? (Certificate should be in fill transportation machinery)

  • Can the Project Manager identify the testing requirements for the below? Placed Fill - Compactions / Level 1 / Material Quality's
    Pavement Testing - Compactions / Material Quality's
    Sewer Main - Compactions / CCTV / Vacuum Tests / Ovality Tests
    Stormwater Infrastructure - Compactions / CCTV
    Water Main - Compactions / Bacterial / Chlorination / Hydrostatic
    Concrete Works - Strength / Slump
    Asphalt - Compactions / Material Quality
    Other - Biopods / Retaining Walls / Footings

  • Is there a Lot Register for the project and is it being kept up to date?
    - Only required on TMR projects
    - Lot register must identify each individual work lot and status

  • Are Lots easily identifiable, include the relevant information and getting signed of as and when required?
    - Only required on TMR projects
    - Lots broken up into easily identifiable work sections
    - Lots include the relevant information (ITP / Test Results / Survey Results / Conformance Reports etc)
    - Lots signed of by the client / clients representative

  • Are ITP's in place and have they been made project specific in accordance with the drawings, specifications and standards?
    - Only required on TMR projects
    - Relevant information included on ITP
    - Testing requirements and frequencies match specifications

  • Is there a Non Conformance register in place for the project and is it up to date?
    - All identified non-conformances are included on the register and there current status i.e. open / closed / pending

  • Are all identified Non Conformances (NCR's) documented and have they been submitted to the client / clients representative and signed off?
    - Non Conformance reports filled out and include details of NCR
    - Non Conformances submitted to client / clients rep for sign off

  • Has all placed fill been tested?
    - Testing records emailed to the Project Manager and Compliance
    - Test records have been put on P drive in the Projects Q.A folder

  • Have pavement tests been taken for the sections of pavement that are complete?
    - Subgrade / Subbase / Base tests undertaken for complete sections of pavement
    - Testing records emailed to the Project Manager and Compliance
    - Test records have been put on P drive in the Projects Q.A folder

  • Have sewer tests been undertaken for sections of main that have been installed?
    - Tests have been undertaken for complete sections of the main
    - Testing records emailed to the Project Manager and Compliance
    - Test records have been put on P drive in the Projects Q.A folder

  • Have stormwater tests been undertaken for sections of stormwater infrastructure that has been installed?
    - Tests have been undertaken for complete sections of infrastructure
    - Testing records emailed to the Project Manager and Compliance
    - Test records have been put on P drive in the Projects Q.A folder

  • Have water tests been undertaken for sections of water main that have been installed?
    - Tests have been undertaken for complete sections of the water main
    - Testing records emailed to the Project Manager and Compliance
    - Test records have been put on P drive in the Projects Q.A folder

  • Has concrete testing been undertaken?
    - Tests have been taken for concrete works that have been completed
    - Testing records emailed to the Project Manager and Compliance
    - Test records have been put on P drive in the Projects Q.A folder

  • Has asphalt testing been undertaken?
    - Testing has been undertaken for complete areas of asphalt surfacing
    - Testing records emailed to the Project Manager and Compliance
    - Test records have been put on P drive in the Projects Q.A folder

  • Have other testing requirements been identified by the project manager and undertaken if work complete?
    - Biopods / Retaining Walls / Footings
    - Testing records emailed to the Project Manager and Compliance
    - Test records have been put on P drive in the Projects Q.A folder

Site Inspection

  • Does the site have the following amenities and are they clean and tidy?
    - Toilets
    - Hand Washing Facilities
    - Clean Water

  • Are there sufficient first aid kits in the workplace and are all there contents in date?
    - Check expiry dates on contents
    - Sharps kit included in first aid kit

  • Is there a spills kit located on site?

  • Is the below signage and mandatory signage in place and is it sufficient?
    - First Aid
    - Fire Extinguisher
    - Hazardous Chemicals
    - PPE
    - Site Contacts
    - Entry Sign as per section 4 of the H&S Management Plan

  • Is the general house keeping on site good?
    - Well organised
    - Free from litter
    - Tidy

  • Is electrical equipment tested and tagged?

  • Is the site shed protected by an RCD?

  • Are there fire extinguishers on site, are they accessible and in date?
    - Extinguishers appropriately marked
    - Extinguisher test dates in date

  • Have all hazardous chemicals been identified, labelled and stored correctly?
    - Stored on bunds
    - Each hazardous chemical labelled

  • Is the sites storage area clean, tidy and appropriately ventilated?

  • Is all lifting equipment on site registered, tested, checked for appropriate testing and tagging and stored appropriately?
    - Stored on hangers not on the ground

  • Are all trenches benched, shored, battered or certified as per the regulations?
    - All trenches over 1.5m benched, shored or battered
    - Benching or battering not more than 1.5m:1.5m

  • Are there adequate access ladders provided along the length of the trench and is the access / egress appropriate?

  • Are daily pre-start checks been conducted on plant and machinery?
    - Pick a few machines and site evidence
    - Pre-start books kept in mahines

  • Are safety pins on excavators inserted?

  • Are warning lights and reversing beepers operational on all plant and machinery?
    - Check operational plant at time of audit

  • Are barricades correctly erected around work areas and are safety caps on all star pickets?

  • Is the site compound stabilised with gravel and are adequate erosion and sediment controls in place?
    - Access points minimised
    - Compound area free draining

  • Are there adequate supplies or ESC material stored on site?
    - Straw Bales
    - Wire / Stakes
    - Sediment Fence Fabric
    - Flocculent

  • Are appropriate drainage and ESC controls in place prior to new areas being cleared or disturbed?

  • Are permanent and temporary access roads stabilised where appropriate?
    - Sealed
    - Gravel Capped

  • Are non disturbance areas adequately protected, clearly marked and workers made aware of them?
    - Buffer Zones
    - Protected Trees
    - TBT of protected area

  • Is there separate waste and recycling bins on site and are they getting used and emptied properly?
    - Skips / Eco bins / Recycle Bins

  • Are stockpiles located at least 20m away from water bodies and positioned in such a way that they are away from flow paths?

  • Do the stockpiles have sediment fences at the bottom and are they located far enough away so they don?t overflow with sediment?

  • Are all stockpiles that are 10 days old or more adequate stabilised?
    - Hydromulch Cover
    - Mulch Cover
    - Geofab Cover

  • Are all erosion and sediment control measures been adequately maintained and in proper working order?
    - Earth batters free of rill erosion
    - Erosion blankets free from damaged, secure and overlapped properly
    - Mulch secure and free from movement by wind

  • Are clean and dirty water drains separated and do clean water drains lead to clean water discharge points and dirty water drains lead to sediment basins?

  • Is sediment laden water filtering through sediment traps?

  • Are all flow diversion channels / drains stabilised against erosion?

  • Are all flow diversion channels / drains free from scour and sediment deposition?
    - Filtration systems free from sediment blockage
    - Rock sizes appropriate for the drain and flow

  • Is clean and dirty water not been unlawfully discharged into an adjacent property?

  • Is a shaker grid installed at the site entry / exit and is it functioning properly?
    - Shaker grid stabilised with rock 15m either side
    - Rock large enough to not get carried away by vehicles
    - Shaker grid and rock pads free of excessive sediment deposition

  • Are all roads leading in and out of the site free from dirt, excessive sedimentation or mud production?

  • Are all sediment fences installed correctly?
    - Bottom of fabric secured and buried
    - Fabric appropriately overlapped at joints
    - Fabric appropriately attached to posts
    - Sediment fences free from damage and excessive sediment deposition
    - Support posts are at correct spacing's (2-3m with backing)

  • Are all sediment basins adequately sized, installed and maintained properly?
    - Basin size calculated to hold run off for the area
    - Inlets and outlets appropriately stabilised with rock and free from sediment blockage
    - Sediment depth marker installed and maintained properly
    - Excessive sediment removed form the basin

  • Is all water being discharged from the sediment basin within the required parameters and been recorded on the sediment discharge form?

  • Is dust being appropriately controlled on site?
    - Adequate amount of water trucks on site
    - Exposed areas stabilised where possible to minimise dust
    - No dust visually leaving site

  • Is refuelling occurring as per the CEMP?
    - Refuelling occurs in an area away from residents, water features, fauna habitat and sensitive areas
    - Spill kit close to refuelling area

  • Is noise being controlled on site?
    - Working within the allowed hours
    - Noise barriers / bunds installed if required

  • Is there a site stabilisation plan in place and are finished areas left in a stabilised and unexposed condition?

  • Have acid sulphate soils been identified on site and is there an acid sulphate management plan in place?
    - Water treated and discharged properly
    - Adequate amount of lime on site for treatment

  • Has the site been identified as containing or potentially containing cultural heritage artefacts and if so have all required parties been notified and all site workers informed?

  • Are all sections of kerb and footpaths installed in good condition?
    - Free from cracking and damage
    - Not ponding water
    - Good alignment

  • Are all other concrete works in good condition?
    - Visible headwalls
    - Pram Ramps
    - Other

  • Is the road surface in good condition?
    - Asphalt in good condition, tight, no visible cracks / deformities / evenness
    - No water ponding

  • Is all road furniture in good physical condition?
    - Signs reflective
    - Guardrail free from damaged
    - Permanent fencing free from damage
    - Street lights and road lighting free from damage
    - Linemarking straight and reflective

Worker Observation

  • Is the worker aware of the sites emergency evacuation plan and where it is located?

  • Can the worker identify who is the first aider on site?

  • Can the worker identify the site communication channel?

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