Information
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Document No.
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Audit Title
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Client / Site
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Conducted on
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Prepared by
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Location
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Personnel
Desk Top Audit
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Is the previous audit accessible on site and have all associated RAP's been closed out?<br>- RAP's physically closed out<br>- RAP report emailed back to compliance with RAP close out dates
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Are the following compliance plans on site and have they been signed and implemented?<br>- Health & Safety Management Plan<br>- Construction Environment Management Plan<br>- Quality Plan<br>- Erosion & Sediment Control Plan<br>- Emergency Evacuation Plan<br>Check the internal project pre-start (QA-05-22 - Project Pre-Start Meeting Minutes) to see if required
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Are the following policies and procedures displayed on site?<br>- Safety Policy<br>- Environmental Policy<br>- Quality Policy<br>- Rehabilitation Policy<br>- Incident Procedure<br>- Issue Resolution Procedure<br>- Rehabilitation and Return to Work Co-ordinator Poster<br>- Nominated First Aid Representative Poster
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Is there a copy of the internal project pre-start on site or accessible on site?<br>- Document QA-05-22 - Project Pre-Start Meeting Minutes
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Is the project contract and all associated specifications and standards located on site?<br>- Project Manager must be able to show these to the auditor. Hard copy must be sighted, P drive not acceptable
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Are all the project drawings located on site and are they all the latest revision?<br>- Check through the use of the project drawing register (Document QA-04-05 ? Project Drawing Register)
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If required is there a TMP in place for the site and have all associated TGS been implemented?<br>- TGS's available, current and approved by local authority<br>- Signage checks undertaken daily (Signage check sheet should be sited on site)
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Is there a subcontractor register on site and are all subcontractors that are working or have worked on the job on it? (Grey Folder)<br>- Look through project inductions to check this
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Are all Subcontractors working on the project prequalified? <br>(Grey Folder)<br>- How many subcontractors are working on the project and how many are prequalified
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Are all suppliers and subcontractors used on the project preferred?<br>- Project Manager can demonstrate they are through having a preferred supplier / subcontractor list on site<br>- If they aren't preferred why not
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Have all major subcontractors been signed onto a subcontract agreement?<br>- Check project file to ensure subcontract agreements in place<br>- As a guide major subcontractors will be doing $50k of work or more and could be doing any of the following works - electrical / landscaping / concreting / signage / drainage / asphalt / cartage / rock walls
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Have all project drawings, specifications and standards been sent to the relevant subcontractors?<br>- Check subcontractors have received drawings, specs and standards, Project managers will have either emailed them or given them as part of a subcontract agreement
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Have all subcontractors signed onto Shadforths WH&S agreement?<br>- Document SMS-05-15 - Subcontractors WH&S Agreement found in safety pack
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Is there a SDS (Safety Data Sheet) register on site and has it been reviewed in the last 2 years?
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Have all workers / subcontractors received a site specific induction?<br>(Yellow Folder)<br>- Evidence that induction has taken place<br>- Evidence that construction cards have been sighted
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Are regular TBT (Tool Box Talks) being conducted, has a TBT been undertaken on how to do Risk Assessments, and have all TBT's been emailed to Compliance for the month (Blue Folder)
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Is there a person responsible for first aid on site, are they appropriately trained and there details displayed?<br>- Details displayed in the site office
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Have all risk assessments been conducted and hazards identified for the project? (Red Folder)<br>- Tables 1.1 of the H&S Management Plan & CEMP filled out
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Is there evidence confirming competencies have been verified for workers operating machinery? (Yellow Folder)<br>- Check that document SMS-05-13 - Verification of Competency forms have been completed<br>- Identify at least 2 machines with operators in them and check that they have got competency cards or are VOC'd
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Are daily pre-start meetings being undertaken?<br>- Check pre-start book on site for evidence
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Have any incidents occurred on site and have they been documented?<br> (Blue Folder)<br>- Evidence of incident documentation in safety pack
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Has there been any complaints on the project, have they been registered and managed? (Orange Folder)<br>- Noise / Dust / Traffic / Access to Local Infrastructure / Disruption
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Has a VMP (Vehicle Management Plan) been implemented for the site?<br>- Site evidence that a plan for movement of traffic and parking has been implemented and communicated<br>- TBT done for site specific VMP
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Are the appropriate SWMS in place for the project and have all workers and subcontractors (if applicable) signed onto them? (Green Folder)<br>- Check table 1.2 of the H&S Management Plan. Table 1.2 must reflect and compliment table 1.1<br>- Have tables 1.1 and 1.2 been reviewed
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Is work being undertaken in accordance with the SWMS?
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Are any high risk activities being undertaken on site?<br>- If their is are there SWMS in place for the activity and have workers signed onto them<br>- Have associated permits been filled out (Excavation Permit, Confined Space Permit, Hot Work Permit, DBYD)
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Have all subcontractor SWMS been reviewed and signed off?<br>(Grey Folder)<br>- Evidence documented on Table 1.2 of the H&S Management Plan <br>- Document SMS-05-07 - Subcontractor Work Method Statement Review Form has been filled out
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Have random spot checks been undertaken on subcontractors?<br>(Grey Folder)<br>- Document SMS-05-16 - Subcontractor Spot Checklist
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Have emergency drills been carried out as per the H&S Management Plan?<br>- Evidence sited
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Have the sites daily environmental conditions been recorded?<br>Document EMS-05-02 - Daily Environmental Conditions
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Have all necessary development approvals been obtained as listed in table 1.2 of the CEMP?
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Has water quality monitoring been undertaken on all water bodies located within the site and surrounding the site and has the results been recorded on form EMS-05-16 - Water Quality Monitoring Form?<br>Water quality monitoring to be undertaken:<br>- Prior to construction starting<br>- During construction - Water bodies adjacent to site after rainfall events / Water bodies within the site weekly and after rainfall events<br>- Post construction
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Is there sediment basins on site and if the water in them is required to be released has it been flocked, tested and the test results recorded prior to release?<br>Document EMS-05-16 - Water Quality Monitoring Form
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Has the site been identified as containing acid sulphate soils?<br>- Identified by the superintendent or through the use on the internal project pre-start meeting minutes
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Has an acid sulphate soil management plan been developed and implemented?<br>- ASS plan developed prior to work starting<br>- Volume of ASS identified and amount of lime to be added calculated
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Has the site been identified as being in a fire ant area?<br>- Refer to fire ant restricted area map - www.daff.qld.gov.au/fireants
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If the site has been identified as being in a fire ant area have the below requirements been met?<br>- Fire ant management plan in place<br>- All site traffic/vehicles have fire ant clearance certificates in place
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Has the site been identified as containing or potentially containing cultural heritage artefacts?<br>- Identified by superintendent or through the use on the internal project pre-start meeting minutes
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If the site has been identified as containing cultural heritage artefacts have the below requirements been met?<br>- Superintendent provided Shadforths with a cultural heritage report<br>- Cultural heritage areas been marked out and protected prior to construction
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Is there a Lot Register for the project and is it being kept up to date?<br>- Only required on TMR projects<br>- Lot register must identify each individual work lot and status
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Are Lots easily identifiable, include the relevant information and getting signed of as and when required?<br>- Lots broken up into easily identifiable work sections<br>- Lots include the relevant information (ITP / Test Results / Survey Results / Conformance Reports etc)<br>- Lots signed of by the client / clients representative
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Are ITP's in place and have they been made project specific in accordance with the drawings, specifications and standards?<br>- Only required on TMR projects<br>- Relevant information included on ITP<br>- Testing requirements and frequencies match specifications
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Is there a Non Conformance register in place for the project and is it up to date?<br>- All identified non-conformances are included on the register and there current status i.e. open / closed / pending
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Are all identified Non Conformances (NCR's) documented and have they been submitted to the client / clients representative and signed off?<br>- Non Conformance reports filled out and include details of NCR<br>- Non Conformances submitted to client / clients rep for sign off
Site Inspection
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Does the site have the following amenities and are they clean and tidy?<br>- Toilets<br>- Hand Washing Facilities<br>- Clean Water
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Are there sufficient first aid kits in the workplace and are all there contents in date?<br>- Check expiry dates on contents<br>- Sharps kit included in first aid kit
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Is there a spills kit located on site?
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Is the below signage and mandatory signage in place and is it sufficient?<br>- First Aid<br>- Fire Extinguisher<br>- Hazardous Chemicals<br>- PPE<br>- Site Contacts
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Is the general housekeeping on site good?<br>- Well organised<br>- Free from litter / unconfined rubbish
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Is electrical equipment tested and tagged and are they current?
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Is the site shed protected by an RCD?
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Are there fire extinguishers on site, are they accessible and in date?<br>- Extinguishers appropriately marked<br>- Extinguisher test dates in date
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Have all hazardous chemicals been identified, labelled and stored correctly?<br>- Stored on bunds<br>- Each hazardous chemical labelled
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Is the sites storage area clean, tidy and appropriately ventilated?
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Is all lifting equipment on site registered, tested, checked for appropriate testing and tagging and stored appropriately?<br>- Stored on hangers not on the ground
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Are appropriate measures in place to prevent unauthorised entry?
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Are all trenches benched, shored, battered, certified and have all necessary control measures in place as per the regulations?<br>- All trenches over 1.5m benched, shored or battered<br>- Benching or battering not more than 1.5m:1m<br>- Access and egress of trench is suitable<br>- Adequate access ladders for deep trenching
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Are daily pre-start checks been conducted on plant and machinery?<br>- Pick a few machines and site evidence
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Are safety pins on excavators inserted?
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Are warning lights and reversing beepers operational on all plant and machinery?<br>- Check operational plant at time of audit
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Are barricades correctly erected around work areas, in good condition and are safety caps on all star pickets?
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Is the site compound area sufficiently stabilised, free draining (i.e no water ponding) and access points minimised to control vehicle movements
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Are non disturbance areas adequately protected, clearly marked and workers made aware of them?<br>- Trees to be kept identified and protected<br>- Enviro sensitive areas identified and protected
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Do all site stockpiles meet the below requirements?<br>- Located at least 20m away from water bodies and away from flow paths<br>- Have appropriate sediment fencing around the base of the stockpile<br>- Stockpiles that are 10 days old or more adequately stabilised with hydromulch, mulch, or geofab?
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Have sediment controls been placed next to or within stormwater inlets/outlets/drains and are they functioning and free from sediment deposition?
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Are all reasonable and practical measures being performed to prevent sedimentation and contaminants leaving the site
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Are clean water drains isolated from construction site run off?<br>- Drains stabilised<br>- Free from sediment deposition
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Is dirty water flowing to sediment basins?<br>- Flowing via drainage channels / overland flow
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Contaminants or dirty water is not being discharged off site into adjacent properties, water bodies or existing stormwater infrastructure?
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Does the site have an appropriate system/s in place to prevent excessive sedimentation / mud on adjacent roads?<br>- Shake grid installed at the sites entries / exits<br>- Wash down facility for vehicles / machinery tyres<br>- Sealed roads leading in and out of sites
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Are all roads leading in and out of the site free from dirt, excessive sedimentation or mud?
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Are all sediment fences installed correctly?<br>- Base of fabric secured and buried<br>- Fabric appropriately overlapped at joints<br>- Fabric securely attached to posts<br>- Sediment fences free from damage and excessive sediment deposition<br>- Support posts are at correct spacing's (2-3m with backing)
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Is dust being managed on site?<br>- Are there an adequate amount of water trucks on site<br>- Are exposed areas stabilised where possible to minimise dust<br>- No dust is visually leaving site<br>- Dust monitors are in place if complaints have been received
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Is noise being managed on site?<br>- Site operating within the allowed hours
Worker Observation
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Is the worker aware of the sites emergency evacuation plan and where it is located?
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Can the worker identify who is the first aider on site?
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Can the worker identify the site communication channel?
