OHS Audit

• Site conducted

  Select

• Conducted on

  Date

• Prepared by

• Other attendees

• Company

• Project Name

• Address
  Address

• The Personal Information contained in this report is regulated in accordance with our Privacy Statement. We will therefore only disclose your Personal Information if such disclosure is required by a relevant state or federal law or upon your consent. Copies of this audit will not be supplied to an external body without your consent or appropriate authority. The following occupational health and safety (OHS) audit provides an indication of the conditions and practices that were occurring at the time of the assessment and recommendations to improve compliance. It should be noted that an audit of this nature represents a ‘snapshot’ in time and that because of this, not all potential hazards and health risks may be identified, only those apparent at the time of assessment.

• undefined

• undefined

1. Health and Safety Coordination plan

1.1 Health and Safety Coordination Plan

• A Health and Safety Coordination plan was available, workers were made aware of it and it met legislated obligations

  Yes

  No

  N/A

• - A Health and Safety Coordination plan was available for review

  Yes

  No

  N/A

• - It included a list of the names, positions and responsibilities of all persons who will have specific responsibilities for health and safety

  Yes

  No

  N/A

• - It included the arrangements for the co-ordination of the health and safety of persons engaged to perform construction work

  Yes

  No

  N/A

• - It included the arrangements for managing occupational health and safety incidents that occur

  Yes

  No

  N/A

• - It included any site safety rules, with the arrangements for ensuring that all persons at the workplace are informed of the rules

  Yes

  No

  N/A

• - Has someone been nominated as a back up to ensure OHS information is communicated when responsible person is off site

  Yes

  No

  N/A

• - The coordination plan has communicated to all workers on site

  Yes

  No

  N/A

• Health and Safety Coordination Plan

  Select Conformance Conformance achieved during inspection Opportunity for improvement Non-Conformance N/A

  • Conformance
  • Conformance achieved during inspection
  • Opportunity for improvement
  • Non-Conformance
  • N/A

• As the principle contractor, there is a duty to prepare Health and Safety Coordination Plans for construction work with permit value of $350000 or more. The plan must be created prior to work commencing, workers must be made aware of it and the plan must be available for review. These requirements are detailed within the Construction Chapter of the Occupational Health and Safety Regulations (2017), under R.336 and R.337. The plan must identify: • who has specific health and safety responsibilities • what are people’s occupational health and safety responsibilities • how health and safety incidents will be managed • what are the site safety rules It is recommended that during the site induction, workers are made aware of the site specific coordination plan. A principal contractor for a construction project must monitor, maintain and keep the plan up to date for the duration of the construction work.

2. Site Establishment

2.1 Site amenities

• Site amenities were adequate for the number of workers (male and female) and site specific requirements

  Yes

  No

  N/A

• - Are well lit, ventilated, and weatherproofed

  Yes

  No

  N/A

• - Are kept clean

  Yes

  No

  N/A

• - Provided with a hinged toilet seat & can be locked from the inside, with a plentiful supply of toilet paper

  Yes

  No

  N/A

• - Sanitary disposal is provided in female/unisex amenities

  Yes

  No

  N/A

• - Hand washing facilities provided

  Yes

  No

  N/A

• - Rubbish bin and lid provided

  Yes

  No

  N/A

2.2 Site Access

• Site security / fencing / hoarding is secure, complete and at least 1.8m tall

  Yes

  No

  N/A

• There is clear access and egress in and around site

  Yes

  No

  N/A

• Site Establishment

  Select Conformance Conformance achieved during inspection Opportunity for improvement Non-Conformance N/A

  • Conformance
  • Conformance achieved during inspection
  • Opportunity for improvement
  • Non-Conformance
  • N/A

• These are key considerations set out in the Compliance Code for Facilities in Construction (2018). Compliance Codes have a specific definition under the OHS Act (2004). The intent of a Compliance Code is to provide persons with practical guidance which may enable them to prove they are fulfilling duties assigned within this legislation.

3. Site OHS Inductions

3.1 Site OHS Inductions

• There is evidence that site specific inductions are taking place for the project

  Yes

  No

  N/A

• Employees and contractors been made aware of and shown the OHS coordination plan

  Yes

  No

  N/A

• Employees and contractors have completed construction induction training (Red/White card)

  Yes

  No

  N/A

• There is evidence of all licenses / competencies for all workers involved in high risk works

  Yes

  No

  N/A

• Contractors and visitors have been consulted on site specific OHS matters that may affect them on site

  Yes

  No

  N/A

• Visitors have been made aware that they are to be accompanied at all times

  Yes

  No

  N/A

• Site OHS Inductions

  Select Conformance Conformance achieved during inspection Opportunity for improvement Non-Conformance N/A

  • Conformance
  • Conformance achieved during inspection
  • Opportunity for improvement
  • Non-Conformance
  • N/A

• Employers have a legislative requirement to provide site specific training, under R.330 of the Occupational Health and Safety Regulations (2017). The induction sessions can be used as an opportunity to capture and ensure workers engaged to perform construction work have completed construction induction training (more commonly referred to as “red” or “white card training”). This is a requirement before commencing construction work as stipulated in R.339 of the OHS Regulations (2017). It is recommended that an induction form be used to provide a mechanism to capture, and ensure, construction workers undertaking high risk work which requires licensing hold the appropriate license stipulated under R.128 and R.129 of the Occupational Health and Safety Regulations (2017).

4. Consultation

4.1 Consultation

• There is a procedure for OHS consultation communicated to all employees (e.g. induction, coordination plan)

  Yes

  No

  N/A

• The OHS information provided is able to be understood by everyone (Language, literacy)

  Yes

  No

  N/A

• Consultation is facilitated on site (e.g. toolboxes being conducted, pre-starts, site walks)

  Yes

  No

  N/A

• The minutes of toolbox meetings been made available to all employees

  Yes

  No

  N/A

• OHS information has been provided to workers

  Yes

  No

  N/A

• Consultation

  Select Conformance Conformance achieved during inspection Opportunity for improvement Non-Conformance N/A

  • Conformance
  • Conformance achieved during inspection
  • Opportunity for improvement
  • Non-Conformance
  • N/A

• There are numerous ways that employers can consult with workers on the site, with formal toolbox meetings typically the primary mechanism to consult with workers about general items which may affect their safety. Master Builders recommends that employers put safety “on the agenda” at least once per month by running a formal toolbox meeting with all their contractors on the site (note the frequency of these meetings can be altered to produce the required level of consultation and engagement to influence positive OHS outcomes). This is an opportunity where employers can use their policies and procedures in a systematic way to try and promote a two-way flow of information between management and workers and reinforce the company’s expectations (i.e. just before the Spring season commences it is a good idea to reissue a company UV policy, similarly, before heading into the festive season in late October-early November, it is a good idea to reissue a fitness for work or drug and alcohol policy). Employers have a duty, under S.35 of the Occupational Health and Safety Act (2004), to consult with employees during the identification and assessment of hazards, making decisions about risk controls and the adequacy of facilities.

5. Safe Work Method Statements (SWMS)

5.1 Safe Work Method Statement (SWMS)

• The high-risk activities observed on site have an applicable SWMS

  Yes

  No

  N/A

• Supervision arrangements are in place for work to be performed in accordance with the SWMS

  Yes

  No

  N/A

• Employees and contractors are fully aware of their relevant SWMS and are they available on site

  Yes

  No

  N/A

The sample of the SWMS observed included:

• A specific task/activity being undertaken, example: roof truss erection

  Yes

  No

  N/A

• Hazards that have the potential to cause harm, specifically the 19 categories, example: where there is a risk of a person falling more than 2m or involving a trench or shaft more than 1.5m deep

  Yes

  No

  N/A

• Controls to stop the harm from occurring, example: guard rails, scaffold, or catch platforms

  Yes

  No

  N/A

• Who is responsible for implementing the controls, example: foreman

  Yes

  No

  N/A

• Employees working under the relevant SWMS have signed to confirm the were consulted in and aware of it's content

  Yes

  No

  N/A

• Safe Work Method Statements (SWMS)

  Select Conformance Conformance achieved during inspection Opportunity for improvement Non-Conformance N/A

  • Conformance
  • Conformance achieved during inspection
  • Opportunity for improvement
  • Non-Conformance
  • N/A

• It is a requirement under the Occupational Health and Safety Regulations (2017) R.327, to ensure a SWMS is prepared before commencing any high risk construction work. SWMS are also widely used in the construction industry to conduct a ‘basic risk assessment’ by enabling persons to identify other hazards (not classified as high risk construction work) and detail risk control measures to keep workers safe. If there is noncompliance with a SWMS, high risk construction work must stop immediately or as soon as it is safe to do so, and not be allowed to resume until the SWMS is complied with or reviewed and revised as necessary in accordance with R.328. Under section R.328 of the Occupational Health and Safety Regulations (2017) an employer performing high risk construction work for which a safe work method statement is required must ensure that the SWMS is reviewed and if necessary revised if the work changes or if the risk control measures are not controlling the risks adequately, including after any incident that occurs during high risk construction work.

6. Emergency Management

6.1 Emergency Procedures

• Emergency procedures & evacuation plan are current and are posted on site

  Yes

  No

  N/A

• Emergency exits sign posted, free from obstruction and well lit

  Yes

  No

  N/A

• First Aid kits available, clearly labeled and accessible and adequately stocked

  Yes

  No

  N/A

• First Aiders been appropriately trained and hold valid qualifications

  Yes

  No

  N/A

• Register of injury is available on site

  Yes

  No

  N/A

• Copy of the Workcover ‘if you are injured’ poster is displayed

  Yes

  No

  N/A

6.2 Fire Fighting Equipment

• Fire equipment is suitable for risks specific to the workplace and available (e.g. foam or dry powder type extinguishers)

  Yes

  No

  N/A

• Signage is installed so persons can find fire equipment quickly and identify what type of fire it can be used on

  Yes

  No

  N/A

• Portable fire extinguishers are in test date (every 6 months) and have anti tamper tag and pin in place

  Yes

  No

  N/A

• Emergency Management

  Select Conformance Conformance achieved during inspection Opportunity for improvement Non-Conformance N/A

  • Conformance
  • Conformance achieved during inspection
  • Opportunity for improvement
  • Non-Conformance
  • N/A

• Emergency procedures typically include a site map, some emergency instructions and site specific contact details. A site map could show the location of the assembly area, amenities, first aid, fire extinguishers and indication of site boundary. It is recommended that the emergency instructions for scenarios requiring an immediate evacuation and notification of incidents be identified. Contact details should include the principle contractor, emergency contact numbers including 000, identification of the nearest medical centre or hospital, gas, electricity, water and other asset owners and any other key stakeholders.

7. Plant

7.1 Plant

• Plant on site has been checked prior to installation, erection, and use and has been recorded in the plant register and/or on the plant induction form

  Yes

  No

  N/A

• Plant operators have conducted daily pre-start inspections and have recorded the information in the plant maintenance/inspection logbooks

  Yes

  No

  N/A

• Persons conducting high risk work hold valid high-risk license in relation to that work

  Yes

  No

  N/A

• There is a traffic management plan in place for operation and movement of plant on site

  Yes

  No

  N/A

• Emergency procedures for rescue from plant are available

  Yes

  No

  N/A

• Plant

  Select Conformance Conformance achieved during inspection Opportunity for improvement Non-Conformance N/A

  • Conformance
  • Conformance achieved during inspection
  • Opportunity for improvement
  • Non-Conformance
  • N/A

• It is recommended that a system be implemented to ensure that all plant supplied is safe and fit for purpose. This would include a review of service and maintenance records, provision of operator manuals, daily pre-start checks, SWMS and operator competencies. It is recommended that subcontractors completion of plant pre-start checks be periodically reviewed when the site team observes plant in use.

8. Electrical Safety

8.1 Record Keeping

• RCD’s have been tested/tagged (monthly)

  Yes

  No

  N/A

• Electrical test results have been recorded and kept onsite

  Yes

  No

  N/A

• There is a Certificate of Electrical for the install of temporary switch boards?

  Yes

  No

  N/A

8.2 Electrical Switchboards and Wiring

• Temporary switchboards are fitted with earth leakage RCD protection and have a locking facility for all RCD’S

  Yes

  No

  N/A

• Electrical leads, tools and equipment in use are protected by an RCD

  Yes

  No

  N/A

• Supply wiring to temporary switchboards are protected against mechanical damage

  Yes

  No

  N/A

• Temp power boards (TPB’s) have incorporated a tie bar and insulated stand for support leads

  Yes

  No

  N/A

• Signage on door “KEEP CLOSED-LEADS THROUGH BOTTOM”

  Yes

  No

  N/A

• Temporary switch boards have a minimum of 600mm clearance maintained in front of the open door

  Yes

  No

  N/A

8.3 Tools and Equipment

• Electrical extension leads are of a heavy type

  Yes

  No

  N/A

• Extension leads do not run from one floor to another (multi-level sites)

  Yes

  No

  N/A

• Electrical tools/equipment have been tested/tagged prior to use and at three monthly intervals

  Yes

  No

  N/A

• Electrical Safety

  Select Conformance Conformance achieved during inspection Opportunity for improvement Non-Conformance N/A

  • Conformance
  • Conformance achieved during inspection
  • Opportunity for improvement
  • Non-Conformance
  • N/A

• All switchboards installed for construction and demolition purposes must be constructed and installed to meet requirements set out in AS / NZS 3012, including: • a tie bar or other device to prevent strain on termination of cables and flexible cords, • securely installed and able to withstand external forces that may be exerted on the switchboard (eg from flexible cords) • be protected from the environment • be designed to ensure all main switches and isolating switches are accessible at all times • be fitted with a lockable door for isolation and security purposes that will not damage the cables when closed Switchboards with more than one final subcircuit should have a security device to prevent unauthorised access to circuit breakers and residual current devices (RCD). Where more than one switchboard is installed on site, each switchboard should have a unique identification mark on the exterior of the switchboard enclosure. All portable and fixed RCD, such as those located on portable generators, PSOA, permanent switchboards in transportable structures and on construction switchboards, should be tested for tripping current and time each month. Tripping current and time testing can only be undertaken by appropriately qualified persons. Before every use, plant (including portable electrical tools and equipment, appliances and flexible extension cords) should be inspected for wear and mechanical damage. Plant must be inspected before it is used for the first time and tested every three months for earth continuity, and insulation resistance in accordance with AS/NZS 3760 In-service safety inspection and testing of electrical equipment. Portable electrical equipment and flexible extension cords that pass testing must be tagged as tested and safe to use and test results recorded and kept on site or made available as required. For further information see: WorkSafe Industry Standard for Electrical Installations on Construction Sites

9. Prevention of Falls

9.1 Fall prevention systems

• Is there scaffold on site?

  Yes

  No

• Scaffolding above 4mts has been erected, altered, dismantled and inspected by a competent person

  Yes

  No

  N/A

• Scaffolds are complete i.e. guard rails, planks, ties, toe boards and braces

  Yes

  No

  N/A

• Scaffold handover certificate is available upon request

  Yes

  No

  N/A

• There is safe and clear ladder access and egress to all working platforms

  Yes

  No

  N/A

• Scaffolding components are compatible

  Yes

  No

  N/A

• ‘Scaffolding incomplete’ signs are displayed around the perimeter of the scaffold while it is under construction

  Yes

  No

  N/A

• Scaff Tag(s) are displayed at access points

  Yes

  No

  N/A

• A scaffold plan is available

  Yes

  No

  N/A

• Gap between scaffold & structure is less that 225mm

  Yes

  No

  N/A

• Is there a void protection deck on site?

  Yes

  No

• It has been erected, altered, dismantled and inspected by a competent person

  Yes

  No

  N/A

• Void protection decks are complete

  Yes

  No

  N/A

• Scaffold handover certificate is available upon request

  Yes

  No

  N/A

• There is safe and clear ladder access and egress to all working platforms

  Yes

  No

  N/A

• Inspection tags are displayed at access points

  Yes

  No

  N/A

• Gap between void protection decks & structure is less that 225mm

  Yes

  No

  N/A

• Is there a roof rail edge protection system on site?

  Yes

  No

• The system has been installed in accordance with manufacturers guidelines

  Yes

  No

  N/A

• A handover certificate is available upon request

  Yes

  No

  N/A

• The rail system was complete e.g. top rail, mid rail and toe boards in place

  Yes

  No

  N/A

• Is there a guard rail edge protection system on site?

  Yes

  No

• The system has been installed in accordance with manufacturers guidelines

  Yes

  No

  N/A

• A handover certificate is available upon request

  Yes

  No

  N/A

• The rail system was complete e.g. top rail, mid rail and toe boards in place

  Yes

  No

  N/A

9.2 Ladders

• Ladder use safe and fit for purpose

  Yes

  No

  N/A

• Prevention of Falls

  Select Conformance Conformance achieved during inspection Opportunity for improvement Non-Conformance N/A

  • Conformance
  • Conformance achieved during inspection
  • Opportunity for improvement
  • Non-Conformance
  • N/A

• Ladders have been commonly used to provide convenient access to a higher or lower level and to perform light duty tasks at height. Each year, many serious injuries result from falls from ladders. Over-reaching, trying to carry out heavy tasks or simply not setting the ladder up securely are among some of the common causes of falls from ladders. The OHS Regulations specifically outlines the use of ladders as the least effective risk control for undertaking work at height, also known as the prevention of falls hierarchy. While ladders are not prohibited by the Regulations, the Regulations do state that if an employer chooses a fixed or portable ladder to control risks associated with a fall, the employer must ensure that the ladder is appropriate for the task to be undertaken and is appropriate for the duration of the task and that it is set up in a correct manner. Consistent with the basic principles of risk management, future consideration must be given to whether: • the job can be undertaken from the ground with extension tools; • the construction or repair of the item or part of it can be undertaken on the ground; • the item being accessed can be relocated to ground level to eliminate the need to work at height temporarily or permanently; • an elevating work platform such as a scissor lift or cherry picker, or a fixed or mobile work platform can be used; • scaffolding or use of a mobile scaffold can be used; • a work positioning system such as a travel restraint or industrial rope access system can be used; • a step platform can be used; and • fixed stairs or steps can be installed that comply with relevant Australian Standards and building codes For further information see: WorkSafe Compliance Code for Prevention of Falls in General Construction; WorkSafe Compliance Code for Prevention of Falls in Housing Construction

10. Hazardous Substances and Dangerous Goods (HSDG)

10.1 Hazardous Substance and Dangerous Goods (HSDG)

• Hazardous substances used or brought into the workplace are identified and listed in a register

  Yes

  No

  N/A

• An SDS (Safety Data Sheet) is available for each substance it current and are easily accessible

  Yes

  No

  N/A

• Containers into which chemicals are decanted are labeled with the manufacturer or importers name and remain legible

  Yes

  No

  N/A

• Is there a need for Division 6 report – Asbestos register

  Yes

  No

  N/A

• Hazardous Substances and Dangerous Goods (HSDG)

  Select Conformance Conformance achieved during inspection Opportunity for improvement Non-Conformance N/A

  • Conformance
  • Conformance achieved during inspection
  • Opportunity for improvement
  • Non-Conformance
  • N/A

• As well as obtaining and providing SDS, the OHS Regulations 2017 (Reg 162) and Dangerous Goods (Storage and Handling) Regulations 2012 require an employer to prepare and maintain a register of all hazardous substances and dangerous goods supplied to the employer’s workplace. It was explained that the register must contain a list of the product identifiers of the hazardous substances and dangerous goods supplied to the employer's workplace. Employers need only keep and maintain a single register for both dangerous goods and hazardous substances.

11. Trenches / Excavations

11.1 Trenches/Excavations

• Underground services have been located

  Yes

  No

  N/A

• Earthmoving plant being used safely

  Yes

  No

  N/A

• Workers are protected from trench collapse (> 1.5 meters) safely battered back, shored, or workers are fully protected within a trench shield

  Yes

  No

  N/A

• Safe access to trenches and shafts (industrial grade portable ladder) is provided

  Yes

  No

  N/A

• Trenches, excavations and openings are suitably barricaded or covered

  Yes

  No

  N/A

• Someone else was present when workers were observed below ground

  Yes

  No

  N/A

• Trenches / Excavations

  Select Conformance Conformance achieved during inspection Opportunity for improvement Non-Conformance N/A

  • Conformance
  • Conformance achieved during inspection
  • Opportunity for improvement
  • Non-Conformance
  • N/A

• If your work involves excavation, there are specific duties and obligations you need to comply with. The compliance code: Excavation gives practical guidance on how to comply with those duties and obligations. It includes information on: • what excavation work is • who has duties associated with excavation work and what those duties are • how to plan work involving excavation • practical measures to control risks • how to reduce the risk of ground collapse.

12. Monitoring and Review of Risk Controls

12.1 Monitoring employees health, workplace conditions and review of risk controls

• There are regular site safety inspections

  Yes

  No

  N/A

• There was supervision of contractor works

  Yes

  No

  N/A

• Monitoring and Review of Risk Controls

  Select Conformance Conformance achieved during inspection Opportunity for improvement Non-Conformance N/A

  • Conformance
  • Conformance achieved during inspection
  • Opportunity for improvement
  • Non-Conformance
  • N/A

• Typically, as part of a company’s OHS management system, there will be a set frequency in which formal safety inspections, task observations (SWMS implementation reviews) and audits will be undertaken to monitor health and safety policy implementation and foster continuous improvement at the site. It's recommended that a formal OHS site safety walk be undertaken by key project personnel, which assesses site conditions and the adequacy of risk controls. The indicators of the report review items such as: number of site inductions, minuted site safety walks, toolbox sessions and actions closed out from audits (like opportunities for improvement provided by the MBAV site audits) provide good measures to monitor company performance in relation to OHS.

Other hazards to consider

• Other hazards to consider

  Yes

  No

• Cranes and load shifting equipment

  Yes

  No

  N/A

• Traffic Management

  Yes

  No

  N/A

• Access/Egress and Housekeeping

  Yes

  No

  N/A

• Personal Protective Equipment

  Yes

  No

  N/A

• Manual Handling

  Yes

  No

  N/A

• Noise

  Yes

  No

  N/A

• Compressed air and explosive powered tools

  Yes

  No

  N/A

• Tilt up Construction

  Yes

  No

  N/A

• Demolition

  Yes

  No

  N/A

• Dust – Silica

  Yes

  No

  N/A

• Welding and Gas cutting

  Yes

  No

  N/A

• UV Exposure

  Yes

  No

  N/A

• Lasers

  Yes

  No

  N/A

• Heat/Cold Stress /Inclement Weather

  Yes

  No

  N/A

• Temporary works

  Yes

  No

  N/A

Resources

• • https://www.worksafe.vic.gov.au/resources/compliance-code-prevention-falls-in-general-construction

  Suggested

  N/A

• • https://www.worksafe.vic.gov.au/resources/compliance-code-prevention-falls-housing-construction

  Suggested

  N/A

• • https://www.worksafe.vic.gov.au/resources/guidance-note-prevention-falls-construction

  Suggested

  N/A

• • https://www.worksafe.vic.gov.au/resources/construction-safety-focus-preventing-falls-height-building-and-construction

  Suggested

  N/A

• • https://content.api.worksafe.vic.gov.au/sites/default/files/2018-06/ISBN-Falls-prevention-guide-2017-06.pdf

  Suggested

  N/A

• • https://www.worksafe.vic.gov.au/resources/compliance-code-facilities-construction

  Suggested

  N/A

• • https://www.worksafe.vic.gov.au/resources/compliance-code-managing-exposure-crystalline-silica-engineered-stone

  Suggested

  N/A

• • https://www.worksafe.vic.gov.au/resources/compliance-code-demolition

  Suggested

  N/A

• • https://www.worksafe.vic.gov.au/resources/compliance-code-excavation

  Suggested

  N/A

• • https://www.worksafe.vic.gov.au/resources/compliance-code-facilities-construction

  Suggested

  N/A

• • https://www.worksafe.vic.gov.au/resources/elevating-work-platforms-industry-standard

  Suggested

  N/A

• • https://www.worksafe.vic.gov.au/resources/electrical-installations-construction-sites-industry-standard

  Suggested

  N/A