Project Lunar - First Scope Visit

• Site conducted

  Select

• Conducted on

  Date

• Prepared by

• Location
  Address

• Store Trading Hours - Mon – Sat, Open and Close

• Store Trading Hours - Sun, Open and Close

• Text box for any changes to the opening hours

Personnel / Attendees

• Store Manager

• Ops Manager

• Format Integrity Manager

• Construction Manager

• Project Delivery Manager

• Main Contractor

• Refrigeration Contractor

• Security Contractor (Case / Mitie)

• Others

• First site visit

  Date

• Asset Plan Locked *input date from Lunar programme

  Date

• Tech approval *input date from Lunar programme

  Date

• Quote Returns

  Date

• Cost Validation *input date from Lunar programme

  Date

• Pre-start meeting *input date from Lunar programme

  Date

• Start on site *input date from Lunar programme

  Date

• PC meeting *input date from Lunar programme

  Date

Scope Overview

• Scope Walkaround / Review the Asset Plan

  Media

• Project Type

  Normal Lunar

  Low Cost Lunar

Refrigeration (Normal Lunar scope only)

• Refrigerant Type

  HFC

  C02

• Refrigeration Case Removals

• Consider Case removal contractor and whether the cases are suitable for the ERC? If so Weatherheads to be engaged

• Refrigeration Case Relocations

• Isolation Valves? *Refrigeration contractor to advise

• Refrigeration Pipework / Drainage type *Refrigeration contractor to advise of any issues

• Refrigeration Accessories - Shelving / Dividers / End panels required?

• Chiller Doors install *Only if clashed with the chiller doors programme and highlighted to be included

• No refrigeration case removals or relocations in Low Cost Lunar scope, however are there any refrigeration accessories required i.e. additional shelves, dividers?

Shelving

• Shelving works - removals / relocation / additions

• Top Stock installation - if not existing *Please note minimum ceiling height of 2.5m required, to be assessed with Edens that it can be incorporated. Top Stock Trolley will need to be ordered from Bunzl

• Blinker Panels required where end bays removed, how many?

• Semi permanent shippers (typically 8 per store) *Medicine shipper in Cat D risk stores only

• Spirit Doors *To be included where spirits are on the shop floor in flow

Security

Bodycams

• How many existing Bodycams are in store (*Must be operational)

  0

  1

  2

  3+

• How many new Bodycams are required? There must be 3 in total (to be ordered from IMAC with Symbol attendance required to install)

  1

  2

  3

  N/A

• Is a new docking station required? (ensure there is a port for each Bodycam)

  Yes

  No

iCCTV

• Mitie or Case Security to be engaged to complete a survey to confirm iCCTV requirements and proposal

• What type of CCTV system does the store have?

  Select Analogue CCTV system IP CCTV system IP with iCCTV equipment installed IP with iCCTV equipment installed and live

  • Analogue CCTV system
  • IP CCTV system
  • IP with iCCTV equipment installed
  • IP with iCCTV equipment installed and live

• If there is existing iCCTV please confirm what kit is installed? (Any kit missing will be required as new)

  Select Incident Support Button on Kiosk Incident Support Button on Sales to Warehouse door (warehouse side) Incident Support Button in Office Speaker on Salefloor (front) Speaker on Salesfloor (back) Speaker in the Warehouse

  • Incident Support Button on Kiosk
  • Incident Support Button on Sales to Warehouse door (warehouse side)
  • Incident Support Button in Office
  • Speaker on Salefloor (front)
  • Speaker on Salesfloor (back)
  • Speaker in the Warehouse

• Is the existing iCCTV Commissioned and Live (Incident Support Buttons connecting to support centre when pressed, Speakers making announcements?). If not a commissioning visit will need to be arranged with the Security Contractor and Mitie support centre to make the system Live.

  Yes

  No

• Is there a working CCTV monitor on the kiosk which is visible to colleagues?

  Yes

  No

• Any other comments re iCCTV?

Digi-locks on Kiosk doors

• Digi-locks are required to be installed on the existing kiosk doors. Are any adjustments required to facilitate the installation of a digilock?

• Are there any gaps that would allow the door to be opened externally by reaching over or is the door a Barn door? Identify solution - installation of additional perspex or if a new kiosk door may be required?

• Add photos of the existing kiosk door

  Media

Secure Kiosk / Covid Screens

• Secure Kiosk Required? *This will be identified on the Lunar programme

  Yes

  No

• Eden to be engaged to complete a Secure Kiosk survey and proposal (Richard.Lock@eden-uk.com).

• Highlight any issues that may impact secure kiosk install, columns / shutters etc?

• Is there a basement underneath the Kiosk? *Structural survey required by RLB if yes

• Security Contractor to be engaged to relocate CCTV monitor to a position visible to colleagues in the secure kiosk, and to disable panic buttons on the till positions prior to install and enable post install.

• IMAC to be engaged to remove / reinstate till IT and the AST attendant screen to enable secure kiosk install

• Add photographs of the existing Kiosk

  Media

• Are there existing Covid screens on the counter positions? If existing and in good condition - Leave in situ, if existing and damaged - Remove.

• Any additional call outs regarding the kiosk / frontline?

• Add photos of existing frontline including any Covid screens and large gaps

  Media

Signage

• Are the opening hours changing?

  Yes

  No

• Is a new service panel required to replace the graphics or new opening hour panels for existing service panels?

• Are new Totem opening hours panels required?

• Category signage relocations - only possible to ascertain when Stage 6 released however identify if hanging signs or fixed to wall / frieze?

• Bus stop signs and magnetic fridge signs to be removed by the Main Contactor

Other Equipment

• Coffee Machine Addition / Removal / Relocation? *Alison Kearsley in Concessions to be engaged for removals / relocations

• Hot food Counter Removal / Relocation? If removal can unit be taken by the ERC for re-use?

• Parcel Lockers - has the store been identified in clash with the lockers install programme

  Yes

  No

• Are there potential locations for lockers (select all that apply)?

  Select External Internal No locations possible

  • External
  • Internal
  • No locations possible

• Please identify potential locker locations and take photographs to share with InPost *Contractor to provide separate cost for electrical services install if locker confirmed.

  Media

• New shelving stripping? *By exception only where essentially required due to significant damage or missing

• Feature light tracking removal? *Only where an electrician is already required for other scope items

BWIC / Making good

• Floor Repairs - replacement floor tiles, patch repairs, colour match filler etc

• Wall repairs - Boxing in / Frieze repairs etc

• Bump post removal / relocation - where refrig / shelving removed?

• Any other additional BWIC?

• Builders Clean? *Note - this is by exception only, not included as standard however where scope permits and is deemed necessary then include

Site Matters

• Site Set-up

• Delivery Restrictions

• Confirm Delivery / Removal route for Refrig / Cofffee / Hot food and check Dims

• Access Restrictions - are adjustments required to get equipment out i.e. Autodoors / Door frames / Bollards?

• Noise Restrictions / Local Residents? *identify if early or full closure may be required to deliver the works, to be flagged to Lunar working group

• Shared Landlord Areas / Landlords Consent required?

• Site Photographs: allow picture input

  Media

Store Reports

• Seasonal Impact?

  Yes

  No

• Asbestos Refurb survey

• Refrig Condition

• Electrical condition

• Any Maintenance issues for resolution to be flagged to the FMBP

• Store Services (Deliveroo, Uber, parcel deliveries etc.)

• CAD Amends *FIM to take back to drawing governance to enable locked CAD

• Cost Plan Requirements

  Select Main Contractor Refrigeration Engineer Refrigeration Removal contractor Epta - Refrig Spare Parts ERC Edens - Shelving - Edens Secure Kiosk Security Contractor - Mitie / Case Covid screens - Bunzl / Eden IMAC - Bodycams, IT moves Signage Contractor - Omega / Pearce Bunzl Coffee - Costa / Seattle /Everground Nuttalls External Merchandisers Asbestos Consultant

  • Main Contractor
  • Refrigeration Engineer
  • Refrigeration Removal contractor
  • Epta - Refrig Spare Parts
  • ERC
  • Edens - Shelving
  • - Edens Secure Kiosk
  • Security Contractor - Mitie / Case
  • Covid screens - Bunzl / Eden
  • IMAC - Bodycams, IT moves
  • Signage Contractor - Omega / Pearce
  • Bunzl
  • Coffee - Costa / Seattle /Everground
  • Nuttalls
  • External Merchandisers
  • Asbestos Consultant

• Programme Requirements - anticipated OOH shifts / day shifts

• Risks

• Outputs & Actions