QAE Audit (Q-MSF-9.2a_Rev4.0)

Audit Scope

• Site Quality Audit
  Audit Scope - ISO9001:2015, ISO14001:2015, Clipfine Ltd. company policies and procedures.

Project Details

• Project Name

  Select

• Job Number

• Date/Time

  Date

• Site Manager/Supervisor:

• Operation Manager

• QS

• SHEQ Advisor

• Auditor

Monitoring Programme

• Site Quality Audit
  Audit Scope - ISO9001:2015, ISO14001:2015, Clipfine Ltd. company policies and procedures.

Monitoring Programme

QAE Audits

• Date and Time

  Date
Last SHE Inspection

• Date and Time

  Date
Last Logistics Managers Weekly Inspection Inspection

• Date and Time

  Date
Last Security Managers Inspection

• Date and Time

  Date
Last Senior Manager Tour

• Date and Time

  Date

Quality Systems

• All issues from previous audit are closed out

  Yes

  No

  N/A

• Project Contract / Scope of works agreed and in place and available

  Yes

  No

  N/A

• Pre Start Meeting Minutes available

  Yes

  No

  N/A

• Project Exucution Plan (PEP) in place and kept up to date

  Yes

  No

  N/A

• Contract programme available and up-to-date

  Yes

  No

  N/A

• Security Assignment Instruction (AI) in place and up-to-date

  Yes

  No

  N/A

• Project Quality Plan issued and updated

  Yes

  No

  N/A

• Clipfine filing system compliant

  Yes

  No

  N/A

• All documents used with the company are controlled documents to current revision

  Yes

  No

  N/A

• All hard copies with personal data are locked away (Induction record, Medical Questioner, Accident/Incident form)

  Yes

  No

  N/A

• Site Training Matrix compiled and updated, training requirements identified, due to be expired training certification highlighted

  Yes

  No

  N/A

• Weekly meetings with the client minuted

  Yes

  No

  N/A

• Delivery performances captured and issued to the client.

  Yes

  No

  N/A

• Complains are recorded and actioned

  Yes

  No

  N/A

• Customer Feedback recorded and reported to Head Office

  Yes

  No

  N/A

IT

• Internet set up and access to e-mail and Clipfine online systems?

  Yes

  No

  N/A

• Hardware adequate and in good working order? (Computer, Laptop, Printer, Phones, etc)

  Yes

  No

  N/A

• What Clipfine Applications are in place?

• Are staff trained on the Clipfine IT Systems?

  Yes

  No

  N/A

Commercial & Procurement

• All operatives are recorded on a time sheet and signed off by client and site manager

  Yes

  No

  N/A

• All works outside the agreed scope of works are instructed by the client (Variations)

  Yes

  No

  N/A

• Purchase orders are raised without an identified scope item / formal client instruction

  Yes

  No

  N/A

• Copies of Purchase Orders (POs) being produced and sent to Head Office weekly

  Yes

  No

  N/A

• Only approved Suppliers/Contractors are used (see approved database)

  Yes

  No

  N/A

• Material Procurement Schedule available

  Yes

  No

  N/A

• Schedule of hired equipment available

  Yes

  No

  N/A

• Delivery notes are filed and any defects/discrepancies are recorded

  Yes

  No

  N/A

• Materials received being checked, stored and protected

  Yes

  No

  N/A

Plant & Equipment

• Plant and lifting equipment register is up-to-date with all relevant in-date Thorough Examination certificates filed

  Yes

  No

  N/A

• Plant check sheets compiled, defect recorded, reported and closed out

  Yes

  No

  N/A

• Unsuitable materials, plant, equipment or tools marked, compounded or removed to prevent use No (Quarantined)

  Yes

  No

  N/A

• Lift Plan signed by an Appointed Person (AP)

  Yes

  No

  N/A

• Schedule of common lifts clearly identifying reach load’s dimensions, weight, centre of gravity, No slinging and lifting method, lifting accessories to be used, picture or sketch showing the above

  Yes

  No

  N/A

Environmental Procedures

• What are the Environmental Sustainability KPIs for Clipfine on this Project?

• Are we meeting the KIPs?

  Yes

  No

  N/A

• Environmental Aspect and Impacts recorded (Dust, Noise, Vibration, Discharge, Waste, etc)

  Yes

  No

  N/A

• Waste Management Strategy agreed

  Yes

  No

  N/A

• Installation of bin signage / waste segregation

  Yes

  No

  N/A

• Monthly Environmental reports are compiled and issued to the client

  Yes

  No

  N/A

• Arrangement for Hazardous waste removal set up

  Yes

  No

  N/A

• Waste Transfer Notes (WTN) / Consignment Notes are readily available for each waste transfer

  Yes

  No

  N/A

• Emergency Spill procedures in place with adequate spill kits in key locations

  Yes

  No

  N/A

• Are Monthly Environmental Tool Box Talks carried out? If so, what was the the last Tool Box Talk No on?

  Yes

  No

  N/A

• COSHH Storage adequate and in suitable location

  Yes

  No

  N/A

Temporary Works

• Installations carried out with Clipfine activites fall under Temporary Works requirements BS 5975.

  Yes

  No

  N/A

• Temporary Works File compiled and register up-to-date

  Yes

  No

  N/A

• Temporary Works Coordinator (TWC) and Temporary Works Supervisor (TWS) are appointed by No the company Designated Individual (DI)

  Yes

  No

  N/A

• All temporary works installations are as per design

  Yes

  No

  N/A

• Has Clipfine received the TW design form the client?

  Yes

  No

  N/A

• Appointed Temporary Works Supervisor (TWS) carries out weekly inspection records

  Yes

  No

  N/A

• Permits to load / strike are issued

  Yes

  No

  N/A

Branding / Cooperate identity

• All Clipfine Ltd. Operatives are wearing the Clipfine PPE

  Yes

  No

  N/A

• All Security Officers are alert in adequate uniform (front of house appearance)

  Yes

  No

  N/A

• All Clipfine Logos are displayed as per the company branding document

  Yes

  No

  N/A

• Site signage is adequate, clean and in good shape

  Yes

  No

  N/A

• Clipfine out-of-hours Control Room number displayed

  Yes

  No

  N/A

Sign Off

• Please note:
  Any questions answered with N/A are not applicable under the agreed scope of works or instruction issued to Clipfine Ltd. although it may be relevant to others.
  
  All questions answered with ‘YES’ are relevant to the site and are compliant.
  
  All questions answered with ‘NO’ are relevant and are not compliant. In this instance, an action requirement and closeout action period are issued to the appropriate individual via EasyBOP when this report is published. This action requirement is also recorded and tracked against your project in the company Business Improvement Log. Closeout periods will differ in relation to the severity of the circumstances.

• Site Manager Signature

  Sign

• Auditor Signature

  Sign