QC Administration Audit

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Action plans

• Has previous identified actions been submitted and closed out

  Yes

  No

  N/A

Team appearance & Professionalism

• PPE worn meets site standards?

  Yes

  No

  N/A

• Team appear to knowledgeable in the camp environment/activities?

  Yes

  No

  N/A

• Team appears friendly & provides a high level of hospitality?

  Yes

  No

  N/A

• Uniforms neat, tidy & worn correctly?

  Yes

  No

  N/A

• Staff numbers?

  Yes

  No

  N/A

Team appearance & Professionalism Comment

Administration

• Notice board(s) kept up to date with old notices removed?

  Yes

  No

  N/A

• Required notices are posted on notice board(s)?

  Yes

  No

  N/A

• Procedure is in place for posting of notice's in village notice board(s)?

  Yes

  No

  N/A

• After hours contact numbers posted & current?

  Yes

  No

  N/A

• Duty manager name & contact details posted, & up to date?

  Yes

  No

  N/A

• Reception is opened as per scope requirements?

  Yes

  No

  N/A

• Administration building (inside & out) is clean, & in good order?

  Yes

  No

  N/A

• Record kept of village disturbance?

  Yes

  No

  N/A

• Record kept of resident comments?

  Yes

  No

  N/A

• Records are kept for residents feedback & actions noted for the residents comments form?

  Yes

  No

  N/A

• Accommodation procedure has been developed & implemented for booking in/out residents? All staff trained?

  Yes

  No

  N/A

• Records kept for book in/book out?

  Yes

  No

  N/A

• Procedure for new residents inductions is in place?

  Yes

  No

  N/A

• Signed copies of residents 'Code of Conduct' are completed in full and present?

  Yes

  No

  N/A

• Procedure for the checking of rooms for incoming residents to ensure that rooms are clean and in good condition?

  Yes

  No

  N/A

• Rooms checked on departure for damage, requirements for additional cleaning or missing items?

  Yes

  No

  N/A

• Residents have bags delivered by 6pm the day before departure

  Yes

  No

  N/A

• Procedure in place to identify residents that require luggage bags?

  Yes

  No

  N/A

• Procedure in place to log and identify residents luggage while in storage?

  Yes

  No

  N/A

• Portering service operational as per scope requirements?

  Yes

  No

  N/A

• Procedure for portering service has been developed, implemented with all staff trained?

  Yes

  No

  N/A

• Master key security protocols in place & tightly controlled?

  Yes

  No

  N/A

• Staff signing master keys in & out after each shift?

  Yes

  No

  N/A

• Key cutting procedures are in place?

  Yes

  No

  N/A

• Lost/cutting key register in place & updated?

  Yes

  No

  N/A

• All spare keys shall be systematically organised & stored in a secured key box, safe or cabinet located inside a locked operations managers office?

  Yes

  No

  N/A

• Postal service provided for incoming & outgoing mail as per scope?

  Yes

  No

  N/A

• Procedure in place & followed for accepting outgoing mail?

  Yes

  No

  N/A

• Procedure in place & followed for the residents to receive incoming mail?

  Yes

  No

  N/A

• Weekly reports are submitted on time & completed in full?

  Yes

  No

  N/A

• Night shift signs available?

  Yes

  No

  N/A

• Maintenance log completed & up to date, including comments regarding ongoing maintenance tasks?

  Yes

  No

  N/A

• Asset register up to date?

  Yes

  No

  N/A

• All training records are up to date?

  Yes

  No

  N/A

• Pre start records are kept & on hand?

  Yes

  No

  N/A

• Tool box training is being conducted with records kept?

  Yes

  No

  N/A

• Pre-start for vehicles are completed?

  Yes

  No

  N/A

• Risk assessment for all plant and equipment completed?

  Yes

  No

  N/A

• Emergency procedures documented & displayed within the village?

  Yes

  No

  N/A

• Staff trained in Emergency Response? (Wardens)

  Yes

  No

  N/A

• First aid kits meet OHS requirements?

  Yes

  No

  N/A

• Adequate first aid kits present?

  Yes

  No

  N/A

• First aid kits are fully stocked, & checked on a regular basis?

  Yes

  No

  N/A

• One person from the workgroup is qualified to render first aid?

  Yes

  No

  N/A

• Emergency evacuation map posted for building?

  Yes

  No

  N/A

• Evacuation register posted each night?

  Yes

  No

  N/A

• All staff are aware of Emergency Procedures with supporting documents to prove this?

  Yes

  No

  N/A

• Is an inspection checklist in place for smoke doctors, exit lighting & fire alarms?

  Yes

  No

  N/A

• Ae all operators of electrical equipment competent in their use & signed off at induction?

  Yes

  No

  N/A

• All staff have completed relevant work group induction?

  Yes

  No

  N/A

• Incidents are reported as per scope requirements?

  Yes

  No

  N/A

• Health & Safety board present & up to date?

  Yes

  No

  N/A

• Water testing is complete as per scope?

  Yes

  No

  N/A

Administration Comment

Shop/Retail

• EFTPOS facility available?

  Yes

  No

  N/A

• Shop hours are posted?

  Yes

  No

  N/A

• Price list is current & posted?

  Yes

  No

  N/A

• Good selection is provided for sale?

  Yes

  No

  N/A

• Shop shelves are stacked safely?

  Yes

  No

  N/A

• All stock is within 'use by' or 'best by' dates?

  Yes

  No

  N/A

• Vending machines in place.

  Yes

  No

  N/A

• All vending machines are working & stocked?

  Yes

  No

  N/A

Shop/Retail Comment

Other / Overall Comments

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• ESS Representative

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• Bechtel Representative

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