Title Page
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Document No.
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Depot
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Conducted on
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Prepared by
Maintenance Reports
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Number of WIPS open over 30 days, against previous audit.
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Summary of maintenance bookings, DR1
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Summary of maintenance bookings, DR2
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Closed WIP report for previous month - Report on excessive spend
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Time allowed on WIPS against time taken. To include 5 examples.
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HGV MOT pass rate
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Overdue service report, in excess of 30 days
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Review workshop administration. E.g. Invoice age profile, volume, etc.
Vehicle Quality Checks
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Number of QC's completed on LCV monthly (1 in 4 QC's to be Buggies/ATV), including evidence.
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Number of QC's completed on HGV monthly, including evidence.
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Correct service sheet is being used; ie topix, etis or autodata?
Transport Vehicles
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Planners are up to date and compliant?
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Defect reporting is being recorded and evidence is seen?
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Cosmetic appearance is to an acceptable standard?
Parts Stock
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Parts requisition sheet - evidence being used and scanned on with WIP
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SHB stock not used within 30 days is being managed adequately
Vehicle Warranty Repairs
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Evidence of in house Land Rover warranty repairs
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Evidence of WA bookings are being used and managed
Time Recording (Wages)
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Evidence of clocking on / off during the work day. Including manual entries signed off
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Are technicians clocking onto the correct labour line for WIPS
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Weekly workshop loading summary sheet is being signed off by the manager and sent to wages?
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Review Bradford Factor and action plans are in place
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Review Non Productive WIPS
Compliance
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Toolbox talks are being carried out with evidence of attendance sheets
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LOLER and calibration equipment have in date inspections
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Evidence of Compliance dates on job cards are being signed off
Apprentices
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Evidence of block reports from relevant training provider
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Depot reviews are happening, with block reports being reviewed
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Is there evidence of Apprentice driving record being implemented and monitored?
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Performance review with mentor
Vehicle Return Inspectors
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Evidence of VRI sheets being completed, actioned and filed correctly
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The damage process is being followed
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Vehicles are being managed into maintenance and through the process
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GB inspection sheets are being used?
RMM Quality Inspections
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Vehicle quality check; 4x4
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Vehicle quality check; CDV
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Vehicle quality check; Commercial Vehicle
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Evidence of paperwork for last PHC/PMI sheet
Workplace Inspections
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General housekeeping is in an adequate condition; yard and workshop
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Required tools are in place, good condition and stored correctly?
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Tool Register is in place and kept up to date?
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Yard man's time is being used correctly and efficiently?
Overview
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General Observations / Comments
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Review audit findings with Depot Manager and Foreman
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Hold Toolbox Talk with all technical staff
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Workshop Foreman / Controller
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Depot Manager
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Auditor
