*QC: Function Room Handover and Bond Return - draft

• Lot Number - Name

• Function Handover Date & Time

  Date

Function Room Handover

• Club Trillium Centre Management Member completing Handover

  Ally

  Tony

  Mat

• Resident Name

• Lot Number and Address

• Function Date

• Function Time Slot

  Full Day

  Half Day - 9am-3pm

  Half Day - 5pm-11pm

Function Room

• Function Guest Numbers - Room Capacity 80

• Induction Completed & Photo ID valid

• Function Room Condition - Carpets

• Function Room Condition - Walls

• Function Room Storage Cupboard - Tables & Chairs

• Function Room Storage Cupboard - Sound System

• Microphone

• TV Remote

• Function Room Condition - Other

• Decorations Policy understood? (eg. helium balloons off roof, nothing stuck to the walls, furniture or fittings, decorations must be freestanding.)

Garden Area

• Decking Area

• Lawn & Garden Beds

Function Room Kitchen

• Cleaning Sprays & Equipment

• Kitchen Benches and Cupboards Clean

• Floors & Walls Checked?

• Appliances - Oven, Microwave, Dishwasher, Fridge

• Rubbish removal process understood

Catering & Alcohol

• Food Catering Options

  Select Self Catered Catering Company (details required) No Catering

  • Self Catered
  • Catering Company (details required)
  • No Catering

• Caterer's Public Liability Insurance Supplied and Valid

  Yes

  No

• Serving of Alcohol

  Select Yes No

  • Yes
  • No

• Process followed?

  Select Catering Company Release & Indemnity Form

  • Catering Company
  • Release & Indemnity Form

External Companies

• External Entertainment

  Select Yes No

  • Yes
  • No

• External Company's Public Liability Insurance Supplied and Valid

  Select Yes No

  • Yes
  • No

Security

• Security required?

  Yes

  No

• Time on site

• Late to close? Functions after 10pm

  Yes

  No

• Has security been notified of late to close?

• Have Protege times been changed?

Safety Procedures

• Member must be onsite at all times

• Guest Access via gate is preferred

• CCTV Recording

• Emergency Procedures

• Emergency Break Glass

• No Acces to swipe card areas

• Keep Emergency Exits clear at all times

• First Aid Locations

• Fire Fighting Equipment

Bond Refund - To Be Completed During Handover

• BSB

• Account Number

• Account Name

Statement

• I agree to comply with the Club Trillium Function Room "Rules of Use" & "Function Handover". The Owners Corporation reserves the right to restrict my use of the facility in accordance with Occupational Health & Safety, Australian Standards, Owners Corporation Act 2006 and the Owners Corporation Regulations 2007 and the Facility "Rules of Use" displayed throughout the facility. The Owners Corporation reserves the right to recover any costs incurred as a result of misuse or breach of the facility rules. Management reserve the right to change or cancel bookings. Management or an appointed agent of management may enter function rooms at anytime with out prior notification.

• I have read and understood the Function Room "Rules of Use" & "Function Handover" Document.

  Yes

  No

• Member Name

  Sign

• Club Trillium Centre Management

  Sign

Function Room Bond Return Inspection

• Club Trillium Centre Management Member completing Final Handover

  Ally

  Tony

  Mat

• Date Function Clean completed

  Date

• Cleaner's Report checked? Issues are to be reported to Centre Management.

  Yes

  No

• Function Room and Facility Rules of Use Breached?

  Yes

  No

• I hereby advise that the inspections above have been undertaken and that the answers and information given are true and correct.

• Club Trillium Centre Management

  Sign